Events Coordinator

Welcome to a workplace where everyone passionately believes in one purpose!

Our company's commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters.

With 70 years of experience, we are the leading strategic partner, providing specialized solutions for airlines, airports, and enterprises across 21 countries throughout The Caribbean and Latin America.

At GCG, we believe the secret recipe for a perfect team blends talent, focus, and discipline. We seek these qualities in candidates eager to thrive in a diverse and multicultural environment.

Our comprehensive solutions include Sky Dining, Airport Dining, Aviation Support, and Culinary. With a team of over 5,500 highly skilled experts dedicated to excellence, we uphold the highest standards of quality and service. We are committed to elevating travel & culinary experiences for all our customer's journeys, becoming the top choice in the region.

DUTIES & RESPONSIBILITIES

• Proactivelysolicitingand attaining newcustomers anddeveloping currentcustomers.

• Supporting the planning process for customers and channels

• Analyzing trends and growth opportunities, and proposing theappropriate plansto improve sales

• Submission of Monthly and Quarterly Sales Reportsby current / new customerby the 3rdday of each month

• Assist BDM with daily, weekly, and monthly sales tracking

• Managethe submission of allsales quotes,proformainvoices,requisitionsandpurchase orders inaspecified processtimeframeas outlined by operational standards

• Securing customer ordersand ensure production and operations departments are notified of order requests no later than48 hoursbefore the event via email or WhatsApp mediums

• Submission ofmonthly andquarterly Invoice and Requisition statusto Finance department

• Timely and efficient management of all customer queries and customer invoice discrepancies

• Strong customer relations are developed through frequent communication and the use of professional,courteousand ethical interpersonal interaction

• Customer profiles are developed, and an effective trace system ismaintainedto include trace dates and references,in order tobest meet client needs, resulting in superioraccountservice and increased revenues.

• Propose,customizeand support promotions for each customer/segment and track the performance assuring they meetobjectiveswithin budget

• Conduct pricingsurveys andmonitor competitor activity as requested

• Organizing staff for events including but not limited to Servers, Janitors, Event Supervisors, Bartenders and Chef’s

• Booking Events including Catering, Equipment Rental, Decor and Staff

• Organizing delivery, set up, breakdown and collection of the equipment

• Conduct Site Visits with clients asrequired

• Assistingwith the creation and execution of marketing Strategies for Events

• Follow up with customers to ensure accountsReceivablesCollections are made on time and in full.

• Analyze sales data and provide input and recommendations to business growth and service improvements.

• Support all marketing initiatives,inclusive ofsocial media monitoring,postingand follower responses.

• Record management and department filinga storagemanagement.

• Liaise with operations, production,procurement,and other departments to ensure all clients’ needs are metin a timely manner

• Coordinate all orders from current and potential clients both local and international which include but is not limited to Private Jets/petrol stations/ retail and convenience stores

• Update business acumenof self and teambyparticipatingin educational opportunities; reading professional publications;maintainingpersonal networks;participatingin professional organizations,etc.

• Oversee materials and inventory managementrelated to allaccounts under remit.

• Communicate all operating policies and/or issues at department meetings

• Review and approve all operational invoices and ensure they aresubmittedfor payment

• Any other duties as may berequired

QUALIFICATIONS FOR THIS ROLE

• A minimum of4 years sales experience

• Associate Degree/First Degree in Management,Marketing,or relateddiscipline

Embark on a journey with us, where every day brings new opportunities for growth and success. If you thrive in a dynamic environment and want to be part of a team that celebrates achievements, come, be a part of our story. Your career adventure starts here!