{"id":2575416,"url":"https://alion.io/job/geek-administrative-assistant","title":"Administrative Assistant","company":{"id":48062,"name":"Geek+","domain":"geekplus.com","url":"https://alion.io/company/geek-plus","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"D","score":44,"open_postings":17,"ghost_share":0.941,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Suwanee, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T23:59:21Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T15:23:48Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":0},"description":"Administrative Assistant\nLocation: Suwanee, GA | Contract-to-hire\nAbout the Role\nWe are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task.\nResponsibilities\nOffice Operations\nOrganize and maintain day-to-day office operations and procedures\nCoordinate office activities to ensure efficiency and compliance with company policies\nCoordinate with the IT department on all office equipment\nProvide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements)\nTrack office supply inventory and place orders as needed\nVendor & Facilities Management\nLiaise with facility vendors, including cleaning, catering, and security services\nManage contracts and price negotiations with office vendors, service providers, and the office lease\nOffice Relocation & Build-Out Support\nSupport the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics\nAssist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders\nCoordinate with IT and other teams on furniture, equipment, and workspace setup during the transition\nFinance & Budget\nManage the office G&A budget and ensure accurate, timely reporting\nEnsure all invoices are processed and paid on time\nHR Support & Coordination\nPartner with HR to update and maintain office policies\nAssist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.)\nEnter and update employee information in HR systems, ensuring data accuracy and confidentiality\nProvide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings\nSupport HR with document filing, record maintenance, and responding to routine employee inquiries\nRecords & Reporting\nCreate and maintain accurate records and databases (personnel, financial, and other data)\nSubmit timely reports and prepare presentations/proposals as assigned\nRequirements\n1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant\nProficiency in MS Office; experience with HRIS is a plus\nFamiliarity with office management procedures and basic accounting principles\nStrong communication and interpersonal skills\nExcellent organizational skills, with the ability to prioritize and manage multiple tasks\nCareful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through\nAble to handle confidential personnel and company information with discretion\nDown-to-earth, collaborative, and service-minded, comfortable working with people at all levels\nNice to Have\nExperience supporting an office move, renovation, or build-out project\nPrior exposure to HR administration or onboarding processes","description_format":"text","description_chars":3248,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Robotics","Transportation & Logistics","Logistics"],"lifecycle":[{"event":"open","at":"2026-10-14T23:59:21Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:2","stale_co","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/geek-administrative-assistant","json_url":"https://alion.io/job/geek-administrative-assistant.json","meta":{"generated_at":"2026-10-15T17:08:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25946,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48062},"rest":"https://alion.io/mcp/rest/get_company?id=48062"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgeek-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgeek-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgeek-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/geek-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgeek-administrative-assistant"}]}