{"id":2626860,"url":"https://alion.io/job/genesis-ip-maintenance-administrative-assistant-operations","title":"Maintenance Administrative Assistant - Operations","company":{"id":4421086,"name":"Genesis Investment Properties","domain":"genesis-ip.com","url":"https://alion.io/company/genesis-ip","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hamilton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":88000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-12T04:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T11:07:00Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Job Summary: Assist the President, Vice President & Director of Maintenance, in all manners relating to maintaining the facilities owned and operated by Medical Diagnostic Laboratories, Genesis Global Group, Genesis Hospitality, Genesis Investment Properties and associated entities to ensure that they meet the needs of those working within as well as maintaining the functional operations of each facility.\n\nEssential Functions: \nAssist the President, Vice President, Director of Maintenance, Assistant Director of Facility Services, Assistant Director of Construction, Assistant Director of landscaping, and Senior & Assistant Project Managers, & the Landscape Manager with the daily operations including building maintenance, security, landscaping, construction, budgets.\nOversee and perform administrative functions concerned with service requests, projects including, calling subcontractors, vendors, making appointments, ordering supplies and preparing reports\nPrioritize/coordinate/schedule maintenance & service requests throughout all GBG properties and some outside clients \nManaging, documenting and assigning tasks via maintenance software such as track-it, Upkeep or other. Generating reports from maintenance software and scheduling tasks while coordinating with maintenance team and Director \nSchedule all building fire & plumbing inspections performed quarterly, biannually or annually. Communicate with all departments and tenants of pending work in their buildings\nRegister all plumbing inspections online through the DEP website\nContact and schedule appropriate contractors / personnel for repairs and maintenance all buildings.\nPurchase necessary building related items such as light bulbs, emergency light batteries, custodial supplies, filters, flags, copies of keys, office supplies\nMaintain maintenance/construction project budgets (either internal or external clients), schedules, invoicing, purchasing, operations \nOversee Fleet management e.g. inspections, routine vehicle maintenance & repairs, insurance\nCollect all technician work orders, receipts, and bill back to respective properties\nAssist and schedule food services/deliveries\nAssist and support all employees with any payroll issues\nReconcile American Express accounts\nProcess incoming invoices for payment and work closely with Accounting to research any accounts payable issues\nCall various vendors for repairs to roll up door, loading dock, fork lifts, roof leaks, fridges, freezers, alarms, reports of pests, etc.\nEnsure that all vendors/contractors supply Certificates of Insurance and assist with Workers Compensation audits annually\nProcess check requests/reimbursements to employees for boots, phone, various permits/fees\nDirect maintenance staff to address all maintenance issues promptly.\nManage and distribute information within the company\nAssist any GBG department on an as needed basis such as data entry, quality control, security, etc.\nOversees the scheduling of all maintenance items and service requests with appropriate staff members.\nMaintain budgets for accounting for all internal companies for Custodial, Maintenance, Landscaping, Security, Construction and Operations. \nFamiliarity with new construction subcontractor documents a plus but not required. This includes LOI's, COI's, contracts, AIA billing, submittals, permits and any other related documentation.\n\nJob Qualifications: General Knowledge, Skills, and Abilities (KSA’s) required \n\nWe Offer: \nCompetitive Salary\nMedical, Dental & Vision Insurance\nShort and Long Term Disability\nLife Insurance\nDependent Care Flex Spending Account\nVoluntary Policies (Accident, Hospital Indemnity, Critical Illness & Supplemental STD)\nLegal Plan & Identity Theft Protection\n401(k) Plan\nPaid Vacation & Holiday\nBusiness Casual Environment\nCredit Union\n\nVisit us at www.genesis-ip.com.\nGenesis Investment Properties is an equal opportunity employer.","description_format":"text","description_chars":3902,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T15:28:52Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.788,"p_room":0.945,"age_days":8,"expected_fill_days":23,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/genesis-ip-maintenance-administrative-assistant-operations","json_url":"https://alion.io/job/genesis-ip-maintenance-administrative-assistant-operations.json","meta":{"generated_at":"2026-10-20T14:11:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15945,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421086},"rest":"https://alion.io/mcp/rest/get_company?id=4421086"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgenesis-ip-maintenance-administrative-assistant-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgenesis-ip-maintenance-administrative-assistant-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgenesis-ip-maintenance-administrative-assistant-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/genesis-ip-maintenance-administrative-assistant-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgenesis-ip-maintenance-administrative-assistant-operations"}]}