{"id":1291814,"url":"https://alion.io/job/genomines-executive-assistant","title":"Executive Assistant","company":{"id":1958023,"name":"Genomines","domain":"genomines.com","url":"https://alion.io/company/genomines","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-27T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Les Ulis, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":79000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":800},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-21T09:39:21Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-09-28T00:46:43Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"At Genomines, our mission is to pioneer a new era of sustainable metal production by farming plants that hyperaccumulate metal.\nThrough synthetic biology and cutting-edge technology, we harness the power of nature to create plants that can farm for metals while decontaminating soils and creating cleaner lands for agriculture. Our ultimate goal is to become the world's first carbon-negative nickel producer, using sustainable, cost-competitive methods to extract the valuable resources our society needs for the energy transition.\nROLE OVERVIEW\nThe Executive Assistant is an individual-contributor role responsible for providing dedicated administrative and operational support to Genomines' CEO and leadership team, while also anchoring the company's office operations and team culture in France.\nAs Genomines scales its operations across France, South Africa, and other geographies, this role sits at the center of how the French office runs day to day and how the company builds a cohesive culture across a growing, distributed team.\nThe Executive Assistant will:\nManage the CEO's calendar, travel, and day-to-day priorities, and support the CEO's external communications.\n\nOwn administrative and office operations for the Les Ulis office, including vendor and facilities management.\n\nSupport core HR processes and help maintain the policies that keep Genomines running smoothly.\n\nHelp build team culture and drive cross-functional initiatives as Genomines grows across multiple countries.\n\nThis is a hands-on, individual-contributor role at the center of Genomines' day-to-day operations, not a managerial position.\nThe ideal candidate brings experience supporting senior leaders in a fast-moving environment and thrives working close to the action of a growing organization, though no specific industry background is required.\nKey Responsibilities\nEXECUTIVE SUPPORT TO THE CEO\n\nOwn and manage the CEO's daily calendar, meeting logistics, and domestic and international travel arrangements.\n\nTriage and prioritize inbound requests to the CEO's office, ensuring the most time-sensitive items surface first.\n\nTrack action items from meetings and decisions through to closure, following up with stakeholders and maintaining clear documentation.\n\nExtend administrative support to other Genomines leaders, including the VP HR & People and Head of Finance, on an ad hoc basis.\n\nHandle sensitive and confidential information with the highest level of discretion, acting as a trusted execution partner whose reliability keeps the CEO focused on strategic priorities.\n\nADMINISTRATIVE & OFFICE OPERATIONS\n\nOwn core administrative processes for the Les Ulis office, ensuring day-to-day operations run smoothly.\n\nManage relationships with HR benefits vendors (meal vouchers, medical coverage, travel insurance), handling renewals, claims, and everyday queries.\n\nManage relationships with consultants and vendors on administrative and operational matters.\n\nBook and coordinate international travel for Genomines travelers, primarily members of the leadership team.\n\nOversee office facilities - supplies, equipment, and general upkeep - so the workplace remains reliable and well-run for everyone.\n\nHR OPERATIONS & POLICIES SUPPORT\n\nMaintain internal HR policies in line with Genomines' governance standards, with careful version control across the employee handbook and related materials.\n\nSupport the structuring and execution of core HR processes, including onboarding, offboarding, contract administration, and employee records management.\n\nAdminister the company's HRIS, ensuring accurate data entry and system integrity.\n\nAct as the internal point of contact for HRIS-related questions and improvements, keeping documentation clear and consistent so HR processes remain dependable as the company grows.\n\nTEAM CULTURE & ACTIVITIES\n\nPlan and run team culture initiatives for the France office, including a recurring monthly informal team gathering.\n\nEstablish and run a monthly cross-team forum where one team shares its work with the rest of the company, building visibility across the organization.\n\nBuild forums for good-practice sharing and connection between the France team and colleagues in other countries.\n\nOrganize additional activities - offsites, celebrations, cross-border connection sessions - as needed, helping keep a growing, multi-country organization connected rather than siloed.\n\nCROSS-FUNCTIONAL & COMPANY-BUILDING SUPPORT\n\nProvide ad hoc support on cross-functional initiatives driven by the CEO.\n\nContribute to internal structuring and process design for new or evolving operational projects.\n\nProactively identify inefficiencies, risks, or missing processes as Genomines scales.\n\nPropose pragmatic solutions that keep the company's operations running smoothly as it grows.\n\nCEO EXTERNAL COMMUNICATIONS SUPPORT (LINKEDIN)\n\nSupport the CEO's external presence on LinkedIn on an ad hoc basis, drafting and formatting posts based on the CEO's talking points and voice.\n\nSchedule posts and monitor comments and engagement on published content.\n\nManage the messages the CEO receives on the platform, ensuring timely and appropriate handling.\n\nHelp keep the CEO's external voice consistent and responsive, supporting Genomines' visibility with investors, talent, and the broader industry.\n\nSkills and experiences\nQUALIFICATIONS AND EXPERIENCE\n\nNo specific degree required - this is an experience-based hire; relevant professional experience matters more than academic credentials.\n\n5+ years of relevant experience supporting senior leaders or executives.\n\nClear understanding of the confidentiality and influence that comes with that kind of proximity.\n\nDemonstrated experience managing vendor relationships.\n\nNo specific industry background required; candidates who understand and enjoy the dynamics of a fast-growing startup will find this environment particularly rewarding.\n\nTECHNICAL AND OPERATIONAL COMPETENCIES\n\nProfessional working fluency in both French and English.\n\nStrong agility picking up and adapting to new systems and tools.\n\nComfort using AI tools in day-to-day work is a plus.\n\nSOFT SKILLS\n\nTakes full ownership of tasks and commitments, following through to completion without needing reminders.\n\nBrings humility and self-awareness, calibrating quickly to Genomines' actual stage and needs rather than assuming a one-size-fits-all approach.\n\nCommunicates clearly and confidently, both in writing and in person, adjusting tone and detail for the audience.\n\nBuilds genuine trust and rapport across functions, levels, and geographies.\n\nWorks effectively across French, South African, and other international professional contexts.\n\nAdjusts quickly when priorities, tools, or circumstances change, staying effective amid ambiguity.","description_format":"text","description_chars":6761,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mining","Genomics & Genetic Testing"],"lifecycle":[{"event":"open","at":"2026-09-26T07:56:35Z"}],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.803,"p_room":1,"age_days":5,"expected_fill_days":24,"reasons":["conf:1","win:early"],"computed_at":"2026-09-27T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/genomines-executive-assistant","json_url":"https://alion.io/job/genomines-executive-assistant.json","meta":{"generated_at":"2026-09-28T03:45:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2318,"day_limit":5000,"remaining_today":2682,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}