{"id":259483,"url":"https://alion.io/job/genscript-administrative-coordinator-mandarin-speaking","title":"Administrative Coordinator, Mandarin speaking","company":{"id":4044,"name":"Genscript","domain":"genscript.com","url":"https://alion.io/company/genscript","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":70,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":71,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":61000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-07T10:22:11Z","employer_posted_date":"2026-08-12","last_verified_at":"2026-10-06T19:10:04Z","board_verified":true,"closed_at":null,"days_open":91,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":91},"description":"About GenScript\nFounded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.\nLocation: Oxford, United Kingdom\nHours: 40 hours per week (Mon-Fri, 9:00-17:30)\nWorking Scheme: 4 days onsite, 1 day working from home\nWhat You'll Be Doing:\nOffice Administration:Manage day-to-day office operations to ensure a safe, efficient, and well-organized working environment.\nCoordinate office supplies, pantry stock, stationery, and other workplace resources.\nArrange office lunches, visitor reception, meeting rooms, and hospitality services.\nManage company vehicles, including leasing, maintenance, insurance, and related administration.\nProcess daily operational invoices and support expense tracking in accordance with company procedures.\nCoordinate office and warehouse maintenance, repairs, and facilities management, working closely with landlords and service providers.\nSupport office relocation projects and other workplace initiatives, ensuring minimal disruption to business operations.\n\nAdministrative Support:Provide administrative support to employees and managers across different departments.\nArrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation.\nCoordinate meetings, company events, team-building activities, and external visits.\nMaintain accurate administrative records, contracts, and filing systems in compliance with company policies.\n\nVendor & Stakeholder Coordination:Liaise with suppliers, contractors, landlords, and external service providers to ensure high-quality and timely service delivery.\nBuild and maintain effective working relationships with external partners and internal stakeholders. .\n\nIT & Asset Management:Assist with IT asset management, including the ordering, distribution, inventory, and maintenance of IT equipment and office assets.\nCoordinate with the IT team and external vendors to support office technology needs..\n\nCompliance & Other Duties:Ensure administrative processes comply with company policies and relevant local regulations.\nProvide general support to visitors, new hires, and employees as required.\nUndertake additional administrative duties and projects assigned by the line manager.\n\nWhat We Expect From You\nBachelor's degree in Business Administration, Management, or a related discipline is preferred.\n1-2 years of experience in office administration, office coordination, or a similar administrative role.\nExcellent organizational skills with the ability to manage multiple priorities and meet deadlines.\nStrong attention to detail and a proactive approach to problem-solving.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).\nExperience with travel coordination, facilities management, or event organization would be an advantage.\nFluent in both English and Mandarin Chinese.\nPlease note that GenScript does not provide sponsorship for work visas for this position. Applicants must have the legal right to work in the UK for at least three years and must reside in or within a reasonable commuting distance from Oxford.\nWhat We Offer\nA competitive base salary and a performance-based target bonus, linked to individual achievements.\n25 days of annual leave, plus all UK bank holidays.\nComplimentary warm lunch on onsite working days to keep you fueled.\nHybrid working setup: 4 days in the office and 1 day working from home for added flexibility.\nPension, access to professional well-being support and consultant, and quarterly team-building activities and international working environment.\nFree parking available on the premises.\nInterview Process\nOnline introductory call with our recruiter.\nOnline interview with hiring managers.\nFinal online/onsite interview with the hiring managers and main stakeholders.\nThe selection process may include a reference check.\nBenefits:\nBenefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.\nGenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.\nGenScript USA Inc./ProBio Inc. maintains a drug-free workplace.\nPlease note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. 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