{"id":2162954,"url":"https://alion.io/job/geographic-solutions-proposal-coordinatorwriter","title":"Proposal Coordinator/Writer","company":{"id":1904224,"name":"Geographic Solutions","domain":"geographicsolutions.com","url":"https://alion.io/company/geographicsolutions","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-01T13:36:10Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T01:51:59Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Description\nJob Summary: The Proposal Coordinator/Writer supports the development and submission of high-quality proposals and other solicitation responses for Geographic Solutions’ software solutions serving state, regional, and local government agencies. The position serves a dual purpose within the Proposal Team. The primary responsibility is to coordinate proposal activities, maintain proposal processes and resources, and provide administrative and production support across active opportunities. Simultaneously, the individual will be trained and developed in proposal writing and management, progressively assuming responsibility for drafting proposal content and supporting or leading smaller-scale solicitations and Requests for Information (RFIs).\nThis role is designed for an individual who is highly organized, detail-oriented, and interested in developing a career in proposal writing and management. As knowledge of Geographic Solutions’ products, proposal processes, and government procurement requirements grows, writing and proposal ownership responsibilities will expand accordingly.\nTHIS IS A HYBRID POSITION. CANDIDATE MUST COME TO WORK AT CORPORATE OFFICE IN PALM HARBOR, FL. 3 DAYS A WEEK.\nKey Responsibilities - Proposal Coordination:\nMaintain and monitor the proposal email box and appropriately route incoming solicitation and client communications.\nConduct initial reviews of RFPs, RFIs, and other bid opportunities to support opportunity assessment and response planning.\nCreate SharePoint folder structures and initial Shred/Tracker documents for approved proposal opportunities.\nDevelop proposal shell documents and outlines based on solicitation requirements.\nAssist in developing and maintaining proposal schedules and coordinate with contributors to support timely completion of deliverables.\nCoordinate, gather, and submit vendor questions regarding solicitation requirements.\nCoordinate logistics for pre-proposal conferences, client meetings, demonstrations, and other procurement-related activities.\nWork closely with Proposal Managers, Sales/Business Development, subject matter experts, leadership, and other cross-functional teams to obtain required information and documentation.\nProofread and peer review proposal content for grammar, consistency, formatting, compliance, and adherence to company standards.\nSupport proposal production, including preparation and quality review of final Word and PDF files.\nEnsure final proposal files are appropriately maintained within SharePoint and mirrored to required company repositories.\nMaintain proposal boilerplate, employee résumés, templates, and other reusable proposal resources.\nMaintain the Proposal History repository, including submission and award information.\nCoordinate Open Records and FOIA requests associated with proposal responses and support the collection of information used for proposal debriefs and lessons learned.\nAssist with proposal process improvement initiatives and proposal management tools and systems.\nOther tasks as directed by leadership\nKey Responsibilities - Proposal Writing and Development:\nAs experience and competency are demonstrated, the individual will progressively assume responsibilities that include:\nDraft proposal sections using approved boilerplate, previous proposal responses, solicitation requirements, and information obtained from subject matter experts.\nResearch and analyze solicitation requirements to identify the necessary information to develop compliant and responsive content.\nTailor existing proposal content to address individual client requirements rather than relying solely on standard boilerplate.\nDevelop clear, concise, accurate, and persuasive proposal narratives.\nIncorporate technical solutions, win themes, discriminators, and key requirements consistently throughout assigned proposal content.\nDevelop knowledge of Geographic Solutions’ products, services, implementation approaches, and differentiators to improve the accuracy and quality of proposal writing.\nParticipate in proposal strategy, kickoff, status, and Color Team review meetings.\nIncorporate reviewer feedback and independently manage revisions to assigned content.\nSupport Proposal Managers on larger and more complex state and local government solicitations.\nServe as a writing resource and backup for the Proposal Team during periods of high proposal volume.\nProgressively assume ownership of smaller-scale solicitations and RFIs, including coordinating contributors, developing content, managing reviews, and preparing responses for submission.\nParticipate in proposal debriefs and lessons-learned activities and incorporate feedback into future responses.\nUpdate and improve reusable proposal boilerplate content following submissions.\nRequirements\nWork Experience/Knowledge:\nStrong writing, editing, proofreading, and verbal communication skills.\nExcellent organizational skills with the ability to manage multiple assignments and competing deadlines.\nStrong attention to detail and ability to follow established processes.\nAbility to analyze detailed solicitation requirements and organize information logically.\nAbility to collaborate effectively with Proposal Managers, subject matter experts, Sales/Business Development, leadership, and other cross-functional teams.\nAbility to receive and incorporate constructive feedback and demonstrate continuous improvement.\nStrong initiative, curiosity, and willingness to independently develop knowledge of company products and proposal practices.\nAbility to work both independently and collaboratively in a fast-paced environment.\nStrong proficiency with Microsoft Word, including templates, styles, formatting, and other advanced functionality.\nProficiency with Microsoft Excel, PowerPoint, Outlook, Teams, and SharePoint.\nExperience with Adobe Creative Suite is desirable.\nExperience within a software development/information technology organization is preferred.\nExperience with state or local government proposals is preferred.\nThis role may require occasional evening or weekend work to meet critical proposal deadlines.\nQualifications/Certifications:\nBachelor’s degree in English, Communications, Journalism, Marketing, Business Administration, or a related field; an equivalent combination of education and experience may be considered.\nAt least one year of professional writing, technical writing, proposal coordination, proposal writing, communications, or related experience preferred.\nPrior software/technology or government proposal experience is preferred but not required for a candidate who demonstrates strong writing ability, organization, initiative, and aptitude for learning.\nEqual Opportunity Employer. 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