{"id":2661586,"url":"https://alion.io/job/geotekusa-project-coordinatordispatch-scheduling-lead","title":"Project Coordinator/Dispatch & Scheduling Lead","company":{"id":4416218,"name":"Geotekusa","domain":"geotekusa.com","url":"https://alion.io/company/geotekusa","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Meridian, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":248},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T21:50:31Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-22T09:12:02Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.\nOur mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.\nGeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.\nWe're hiring a Full-Time Project Coordinator/ Dispatch & Document Control Lead position at our Meridian Office! \nSummary:\nSupport the office and project teams by coordinating inspections, managing project documents, tracking project information, and assisting with billing and administrative tasks for large industrial and construction projects. This role requires strong organization, communication, and multitasking skills in a fast-paced office environment.\nSupervision Exercised:\nDirect Supervisory Responsibility: None\nEssential Job Functions:\nCoordinate high-volume inspection scheduling and maintain regular communication with clients, contractors, project managers, and technical staff to support infrastructure and major industrial projects.\nUtilize accounting systems, project management software, and Microsoft Office applications to track and maintain project data, documentation, labor hours, invoices, reports, and related records.\nCreate, organize, maintain, and distribute project files, reports, and administrative documentation in accordance with company policies, client requirements, and established procedures.\nCoordinate and support billing activities by preparing invoices, reviewing project information for accuracy, monitoring project budgets and contractual requirements, and assisting with collections efforts when needed.\nProcess client payments by recording, depositing, and accurately applying funds to corresponding invoices within company accounting systems.\nServe as a point of contact for clients on billing-related matters, ensuring responsive, professional communication to resolve inquiries and support client satisfaction.\nPerform quality control reviews of project documentation, reports, and billing packages to ensure accuracy, completeness, and compliance with company and client requirements.\nIdentify opportunities to improve administrative, scheduling, billing, and project support processes while providing general support to project managers and accounting personnel.\nPerform other duties as assigned by management.\nEducation and Experience:\nBachelor’s degree in business administration, accounting, finance, or a related field; or a minimum of 4 years of experience (engineering industry experience preferred).\nCertifications/License:\nNo Required certifications or licenses.\nQualifications (Knowledge/Abilities):\nStrong experience with Microsoft Office applications, including Outlook, Excel, and Word.\nAbility to learn new software systems and processes quickly.\nStrong attention to detail with excellent organizational and multitasking skills.\nClear verbal and written communication skills.\nAbility to manage multiple priorities in a fast-paced environment.\nBasic understanding of accounting, billing, or financial processes is preferred.\nExperience with project-based accounting or Ajera is a plus but not required.\nBenefits:\nHealth Insurance\nDental Insurance\nVision Insurance\n401(k) with Company Match\nPaid Time Off (PTO)\nPaid Holidays\nPhysical Activities and Requirements:\nPerforming general physical activities related to the workplace such as talking, hearing, and seeing, especially where one must frequently convey detailed or important information quickly and accurately. Average hearing and conversational skills and the ability to properly receive information. Finger dexterity- the position uses repetitive movements of the wrists, fingers, and hands. Average visual abilities that allow one to inspect and prepare documents, manipulate tools, and operate office machinery. Position is highly sedentary and largely includes sitting, with occasional standing, walking, and bending over. May exert up to 10lbs occasionally.\nPay Range\n$20—$22 USD\nGeoTek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.","description_format":"text","description_chars":5190,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T01:03:56Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.85,"p_room":1,"age_days":7,"expected_fill_days":27,"reasons":["conf:0","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/geotekusa-project-coordinatordispatch-scheduling-lead","json_url":"https://alion.io/job/geotekusa-project-coordinatordispatch-scheduling-lead.json","meta":{"generated_at":"2026-10-22T10:59:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8573,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416218},"rest":"https://alion.io/mcp/rest/get_company?id=4416218"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgeotekusa-project-coordinatordispatch-scheduling-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgeotekusa-project-coordinatordispatch-scheduling-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgeotekusa-project-coordinatordispatch-scheduling-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/geotekusa-project-coordinatordispatch-scheduling-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgeotekusa-project-coordinatordispatch-scheduling-lead"}]}