{"id":1148777,"url":"https://alion.io/job/gess-acsis-and-cca-coordinator","title":"ACSIS and CCA Coordinator","company":{"id":447928,"name":"Gess","domain":"gess.edu.sg","url":"https://alion.io/company/gess-3","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":58,"open_postings":13,"ghost_share":0.615,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":93,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":51000,"period":"year","method":"role_country_seniority_unknown","sample_n":124},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"closed","first_seen_at":"2026-09-18T01:47:34Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-11-03T12:04:51Z","board_verified":false,"closed_at":"2026-11-03T12:04:51Z","days_open":46,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":46},"description":"Job Purpose\nTo actively support and participate in the day-to-day management and delivery of the school’s Co-Curricular Activities (CCA) programme, with a strong emphasis on Sport CCAs and ACSIS-related activities. To coordinate the administration, logistics and communication of the Wildcats competitive sports programme and the school’s participation in ACSIS (Athletic Conference of Singapore International Schools) at GESS, excluding Football and Swimming, which are led by their respective Heads. The role holder ensures that competitive teams are registered, transported, equipped and supported safely and efficiently, that parents, students and coaches are well informed, and that student participation and achievement in competitive sport are recognised. The ACSIS Coordinator reports to the Head of CCA and ACSIS and works closely with the Head of Sports, Head of Football and Head of Swimming.\nKey Accountabilities\nActive Participation in CCA Management\nActively participate in the planning, coordination, and delivery of all Sport CCAs, including but not limited to ACSIS teams, Wildcats, and holiday sports camps.\nSupport and, where required, lead the coordination of non-sport CCAs (e.g., arts, languages, outdoor, leadership, clubs) based on needs identified by the CCA and ACSIS Coordinator, Head of CCA & ACSIS, or Head of Sports.\nStep in to cover administrative, logistical, and operational tasks across the CCA programme as directed, ensuring continuity and quality of provision.\nWildcats and Competitive Sports Coordination (except Football and Swimming)\nCoordinate the day-to-day administration and logistics of the Wildcats competitive sports programme across all ACSIS seasons, under the direction of the Head of CCA and ACSIS and in collaboration with the Head of Sports.\nSchedule ACSIS fixtures, Wildcats tournaments and friendly matches in collaboration with other schools and organisations, and book facilities, referees and officials for home fixtures.\nCoordinate tryout weeks for ACSIS and Wildcats teams and support coaches with the selection process.\nMaintain accurate attendance and participation records for students attending training, fixtures, and events.\nSOCS Registration and Container Setup\nSet up the Wildcats and competitive sports programme in SOCS for each season, including team containers, groups, fixtures and calendars, ensuring information is accurate and published on time.\nManage student registration for competitive teams in SOCS and keep team lists, rosters and student data up to date throughout the season.\nCreate VCs for competitive teams and events in line with the season calendar and the school’s procedures.\nACSIS and Sports Events Registration and Payments\nRegister GESS teams and students for ACSIS seasons, tournaments and events within the published deadlines.\nManage ACSIS team sign-ups in the school’s system, ensure the timely billing of parents, and follow up on outstanding payments in collaboration with the Finance department.\nEnsure ACSIS fees, invoices and related expenditure are processed correctly, monitor spend against the ACSIS budget and report to the Head of CCA and ACSIS as required.\nSupport the organisation of Holiday Camps (sports and non-sports) as required.\nSupport the planning and execution of Sport Events and other CCA-related events (e.g., performances, showcases, competitions).\nBuses and Transportation\nBook buses and transportation for all away fixtures, tournaments, training off campus and events, ensuring arrangements comply with the school’s off-campus procedure.\nConfirm departure and return times with coaches, drivers and the school office, and communicate transport details to parents and students in advance.\nResolve transport changes and cancellations promptly and notify all affected parties immediately.\nUniform and Equipment\nManage the inventory, ordering, distribution, collection and storage of Wildcats uniforms and competitive team equipment.\nMaintain accurate inventory records, reorder stock within the agreed budget, and coordinate with suppliers on sizing, delivery and quality.\nInternational Trips\nCoordinate the planning and logistics of international sports trips, including registration with host organisations, travel and accommodation bookings, risk assessments, consent forms, medical information and payment collection, in line with the school’s off-campus and international trips procedures.\nLiaise with host schools, tournament organisers, tour providers and travel agents, and prepare trip information and communications for parents, students and accompanying staff.\nExternal Vendors and Sports Contracts\nCoordinate contracts with external sports vendors and coaches, including preparation, renewal and record keeping, in collaboration with the Head of CCA and ACSIS, Finance and HR.\nAct as the day-to-day point of contact for external sports providers and ensure vendor invoices are checked and processed accurately and on time.\nWildcats Communications\nOwn all Wildcats communications to parents, students, coaches and staff, including advance notice of fixtures, transport details and immediate notification of cancellations or changes.\nServe as the primary contact for the  email account, ensuring timely and professional responses.\nKeep the Sports website, parent portal and other channels up to date with fixtures, results, team information and achievements, in collaboration with the Marketing Team.\nSports Events (support for Football and Swimming)\nPlan and deliver Wildcats and ACSIS sports events hosted by GESS, including tournaments, invitationals and season finals, covering scheduling, venue set-up, officials, catering and on-the-day coordination.\nSupport the Head of Football and Head of Swimming with the logistics of football and swimming events, including transport, registrations, communications and equipment, as required.\nSupport the Back to School / CCA Fair, holiday sports camps and other CCA events as directed by the Head of CCA and ACSIS.\nSports Recognition and Awards Planning\nPlan and coordinate the annual sports awards and other recognition of student participation and achievement in competitive sport, in collaboration with the Head of Sports.\nProcure and prepare medals, certificates and trophies, collate season results and records, and coordinate the display of team photos, trophies and achievements around the school.\nSafeguarding, Safety and Compliance\nEnsure the safety and well-being of students during competitive sports activities, travel and events, in collaboration with the Head of CCA and ACSIS and the Safeguarding Team.\nFollow the school’s dismissal, off-campus, incident and refund procedures, report incidents promptly and support the follow-up of lessons learned.\nAdditional responsibilities\nAll other responsibilities and tasks as deemed appropriate by SMT and the Line Manager.\nKnowledge and experience\nHold a Diploma in any field, with relevant experience in an administrative, operational or events role; prior experience in a school or sports environment is highly desirable.\nBachelor’s degree in Business Administration or a related field preferred.\nApply previous experience of coordinating co-curricular activities in an educational or sport-related setting, with strong organisational and planning practice.\nProvide leadership and mentoring to the CCA and ACSIS team and external partners.\nDemonstrate excellent organisational, administrative and communication skills, with high attention to detail in scheduling, data, finances and communications.\nCommunicate fluently in English; German language skills are an advantage as you will be dealing with German-speaking parents & other.\nTechnical and soft skills\nUse core IT systems confidently, including Outlook, Excel, PowerPoint, SOCS, etc.\nWork collaboratively with a diverse, international range of stakeholders and maintain a high standard of customer relations with families, coaches and providers.\nBe proactive, solutions-focused and willing to work flexible hours, including evenings and weekends as required by fixtures, tournaments and events.","description_format":"text","description_chars":8107,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Sports activities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Secondary Education","Primary 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