{"id":3646231,"url":"https://alion.io/job/getinge-executive-assistant-wayne-nj","title":"Executive Assistant - Wayne, NJ","company":{"id":719311,"name":"Getinge","domain":"getinge.com","url":"https://alion.io/company/getinge-2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wayne, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-02T22:56:22Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-08T02:29:29Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"With a passion for life\nJoin our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers - and to save more lives, we need team players, forward thinkers, and game changers.\nAre you looking for an inspiring career? You just found it.\nJob Overview\nProvide comprehensive administrative support to the assigned VP. Principally, the role will support the VP of the Cardiovascular Surgery business with additional VP support as needed. The role also supports the CVS Transformation Office. The ideal candidate will be adept at managing multiple priorities, demonstrating exceptional communication skills, and exhibiting a keen understanding of the business environment. This role ensures the efficient operation of the executive’s office and enhances leadership team productivity and professionalism.\nJob Responsibilities and Essential Duties\nManage the executive's calendar, including internal and external meetings, appointments, and travel arrangements. while resolving scheduling conflicts and protecting adequate time for planning, preparation, and priority business activities.\nPrepare and manage correspondence, communications, reports, and presentations, ensuring clarity and professionalism.\nSupport leadership and project meetings, town halls, including agenda development, preparation and distribution of meeting materials, note-taking, action tracking, and follow-up on assigned actions and deliverables.\nHandle sensitive information with the utmost confidentiality, discretion and professionalism, maintaining the trust of the leader and Getinge.\nWork closely with other administrative professionals and departments to support site meetings and employee events and ensure seamless operations and effective communication across the Cardiovascular Surgery business and the Wayne, NJ site.\nProcess expense reports and department invoices in a timely manner.\nEstablish and maintain consistent CVS document organization and filing conventions using SharePoint, OneNote, and other approved collaboration tools.\nCreate, format, and customize PowerPoint presentations, Excel spreadsheets, and Word documents, ensuring finished products are error-free, visually clear, consistently formatted and brand compliant. Leverage Microsoft Copilot and other approved digital tools to continuously improve productivity and administrative effectiveness.\nSupport and coordinate special projects as assigned, working with relevant stakeholders to track deliverables and ensure timely completion.\nServe as the primary contact for executive visitors to the Wayne Barbour Pond facility, coordinating logistics, meeting rooms, food, and related support.\nMaintain Cardiovascular Surgery distribution lists.\nPerform general administrative duties, including preparing confidential memos and letters.\nManage the execution of Cardiovascular Surgery legal documents and maintain a depository of all fully executed agreements.\nMinimum Requirements\nBachelor’s degree or relevant progressive administrative experience\nMinimum of 8 years of executive or senior level administrative support experience\nAdvanced proficiency in MS Office: Microsoft Word, Excel, PowerPoint, Outlook\nRequired Knowledge, Skills, and Abilities\nStrong interpersonal and influencing skills with the ability to interact confidently and professionally with employees and leaders at all levels, including senior executives.\nExcellent written and verbal communication skills.\nExceptional organizational, prioritization, and time-management skills, with the ability to manage multiple competing priorities.\nMust be detail oriented, proactive in anticipating resolving issues and calm, and able to remain composed and exercise sound judgement in a fast-paced environment.\nMust be able to handle confidential /sensitive situations and material.\nMust be able to be onsite four days a week\nSalary Range: $100k - $110k; 8% STIP\nAbout us\nWith a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.\nBenefits at Getinge:\nAt Getinge, we offer a comprehensive benefits package, which includes:\nHealth, Dental, and Vision insurance benefits\n401k plan with company match\nPaid Time Off\nWellness initiative & Health Assistance Resources\nLife Insurance\nShort and Long Term Disability Benefits\nHealth and Dependent Care Flexible Spending Accounts\nCommuter Benefits\nParental and Caregiver Leave\nTuition Reimbursement\nGetinge is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status or any other characteristic protected by law. 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