Logistics Specialist, Contractual

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers - and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Job Overview

We are looking for a detail-oriented and proactive individual to join our team on a one-year contract. In this role, you will support inventory purchase order and sales order processing in ADC/ APAC, with the main goal to ensure availability and meet customer order and delivery requirements.

Functions:

• Planning & Inventory control
• Delivery Fulfillment

Key duties and responsibilities

Purchase Order Management

• Manage purchase order daily operations
• Generate purchase orders to factories and DCs and monitor order status to ensure goods receipt on time.
• Communicate scheduled delivery dates and related changes to stakeholders in a timely manner.
• Coordinate with suppliers and forwarders for inbound shipment booking, tracking and customs clearance to ensure on time arrival
• Work with forwarder to resolve cargo damage and insurance claim.
• Work with QRC to ensure registration license is available for the product import to Singapore.
• Work closely with 3PL Warehouse Ops teams to ensure stock to be received properly.
• Handle received stock discrepancies and resolved order related and nonconforming product issues.
• Handle return shipment to vendor.

Sales Order Management

• Receiving, validating, and processing sales orders.
• Order confirmation, monitoring, rescheduling, reconfirming
• Check product availability and liaise with planning team to ensure fulfillment of the order on the required delivery date.
• Prepare shipping documents, invoicing and other documents required by customer.
• Work closely with country teams, QA and product owners to ensure products shipped are compliant with respectively countries’ regulatory requirements (e.g. labels).
• Close follow-up and coordinate with countries to provide timely and accurate information about the order
• Manage and communicate open order book regularly with countries
• Control allocation block and release
• Handling order related issues and claims.

Inventory Planning and Management

• Work closely with Strategic Planner to execute inventory planning policies and review and update planning parameters to keep optimum inventory level.
• Work closely with country planners to align on forecast, lead time, customer orders, new materials, etc.
• Liaise with suppliers on demand forecast
• Work actively together with suppliers to improve lead times and availability whilst reducing inventory levels and working capital.
• Continually monitor inventory levels and ensure adequate supply for customers while minimizing excess or expired inventory.
• Maintain and review KPI of assigned area and drive continuous improvement.

Delivery Fulfillment

• Communicate with warehouse for order picking, packing, shipping condition and shipment booking to ensure goods are collected and dispatched on time.
• Trace the shipment to ensure on time delivery
• Escalation points for shipment issues, clarifications and support.
• Actively explore cost saving and sustainability opportunities and drive implementations.

Others:

• Travel to warehouse (west side of Singapore) is required occasionally.
• A strong team player with communication skills.
• Perform any ad-hoc duties assigned by the Line Manager and/or the Company.

Quality System Duties and Responsibilities

• Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

Knowledge/Skills/Experience

• Minimum 5 years’ relevant working experience in supply chain planning and purchase sales order management.
• Good knowledge of supply chain management such as purchases order and sales order processing, inventory management, import and export trade compliance and documentation requirement, etc.
• Experienced user of SAP
• Organized, structured, able to prioritize and multitask.
• Proficient in MS office suite.
• Strong verbal and written skills in English.
• Diploma/ degree in Logistics or business-related fields.
• A team player with ability to work effectively and support each other in a cross-functional and multi-cultural environment.
• Cooperative mindset, attention to detail and willingness to provide excellent customer service.

About us

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.

Getinge is an equal opportunity employer. Getinge will, at all times, will comply with all applicable human rights and other legislation when considering all qualified applicants for employment. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.