{"id":1530045,"url":"https://alion.io/job/gfi-digital-administrative-assistant","title":"Administrative Assistant","company":{"id":691534,"name":"GFI Digital","domain":"gfidigital.com","url":"https://alion.io/company/gfidigital","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Champaign, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-30T15:20:13Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-07T00:20:53Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Why GFI?\nGFI Digital is an industry-leading provider of office technology solutions, helping businesses thrive for over 25 years. From managed IT and print solutions to networking, security, and unified communications, we make technology simple and impactful for our clients. Our success is driven by our people, and we’re committed to creating an environment where employees can grow, learn, and build long-term careers. If you’re looking for a company that truly cares about its people and its customers, GFI Digital is for you.\nPOSITION SUMMARY:\nThe Sales Administrator is responsible for performing sales administration duties for the sales team and branch assigned.\nPRINCIPAL DUTIES AND RESPONSIBILITIES:\nKeep office space and all work areas tidy and organized.\nCover the office for visitors and deliveries.\nDistribute any deliveries to the appropriate employee.\nMaintain office supplies, toner and paper for office.\nOrder employee business cards, brochures, proposal folders, and binding supplies as requested by sales and service.\nFill all toner requests sent via email by the Supplies Helpdesk and ready for courier or customer pick up. Verify that inventory is relieved correctly out of inventory.\nReceive all parts from vendors in E-automate and distribute to service. Email service techs of packages arriving from GFI’s STL warehouse.\nProcess all credit applications, payoff requests, ordering equipment, contract order packets and all processes for respective sales teams.\nCoordinate with other branch Sales Administrators on machines delivered to another GFI branch.\nSet up and maintain information in E-automate. Including Customer, Equipment, Sales Quotes and Sales Orders.\nEnter orders into Sales Force.\nMaintain, update and push equipment orders in Sales Force.\nMaintain information in Sales Score Keeper (SSK) for sales team assigned.\nRoute paperwork to the Order Processor and the Customer Service department for billing and to set up maintenance\nWork with the Order Processor, Customer Service, Sales department and/or leasing companies regarding missing documents.\nWork with ITT Sales Administrators on all Inbound and Outbound equipment orders.\nWork with Operations and Purchasing on all equipment orders.\nReview billing and credit invoices for accuracy.\nMonitor and update sales pending spreadsheets.\nProcess lease return instructions and coordinate the pickup and return of such equipment, this includes both immediate and GFI hold return equipment\nWork with Customer Service to handle billing issues between customers and third-party finance/leasing companies.\nWork with third party financing/leasing companies on co-term rates, addendums and questions on processes or order packets.\nGather necessary paperwork for inventory counts. Or send necessary paperwork for inventory counts to the St Louis Warehouse Administrator. St Louis Warehouse Administrator will also request for weekly cycle counts.\nConduct and coordinate monthly inventory counts for Equipment, Supplies and Parts as needed in your area.\nBack up other Sales Administrators in their absence.\nOther Duties as Assigned\nOrder toilet paper, roll paper and other items as needed for the office.\nOrder lunches for demos/customer meetings with sales\nUpdate TVs with welcome sign for customers coming into the office\nStock kitchen supplies, ensure countertops are cleaned, and load/unload dishwasher as needed\nPerform other basic clerical and sales administration duties as requested\nCustomer Service\nAddress all customer issues quickly, professionally, and without bias\nInteract with customers for the purpose of ensuring the highest level of customer satisfaction with the products and services that GFI offers\nAssist the Sales Department with customer issues\nExhibit professional appearance and demeanor at all times\nMaintain productive, professional relationships with all GFI employees, customers, and vendors\nSupport all company policies and decisions","description_format":"text","description_chars":3940,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Managed IT Services (MSP)","IT Resellers & VARs","Managed Print Services"],"lifecycle":[{"event":"open","at":"2026-09-30T16:03:02Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":5,"expected_fill_days":26,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-06T05:45:30Z"},"pay":null,"html_url":"https://alion.io/job/gfi-digital-administrative-assistant","json_url":"https://alion.io/job/gfi-digital-administrative-assistant.json","meta":{"generated_at":"2026-10-07T00:50:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1418,"day_limit":5000,"remaining_today":3582,"minute_limit":60,"resets_at":"2026-10-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":691534},"rest":"https://alion.io/mcp/rest/get_company?id=691534"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgfi-digital-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgfi-digital-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgfi-digital-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gfi-digital-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgfi-digital-administrative-assistant"}]}