{"id":3817174,"url":"https://alion.io/job/gflenv-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1802390,"name":"GFL Environmental","domain":"gflenv.com","url":"https://alion.io/company/gflenv","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":17,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nanaimo, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-05T16:30:15Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T23:53:19Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Summary: The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.\nWhy GFL:\nCompetitive Pay: Individual pay is determined by responsibilities, experience, and location.\nComprehensive Health Benefits: Full employer-paid medical, dental, and vision coverage for you and your family.\nRetirement Savings: Company-matching RRSP/DPSP program to secure your financial future.\nModern Fleet & Gear: Work out of safe, modern yards with well-maintained trucks, new equipment, and industry-leading diagnostic tools.\nNationwide Career Growth: Clear pathways for advancement across GFL’s growing national network.\n Employee Support: Full access to our confidential Employee Assistance Program (EAP).\nGreen for Life Perks: Exclusive employee discount programs, perks, and team recognition initiatives.\nRequirements:\nEducation & Experience: High School Diploma or GED required; 2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.\nSoftware Proficiency: Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.\nSystems Knowledge: Experience with Tower, JD Edwards and AS400 preferred.\nInterpersonal Skills: Excellent interpersonal skills and professionalism.\nCommunication: Ability to effectively communicate with others verbally and in writing.\nDetail Orientation: Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.\nTyping Speed: Ability to type 50 WPM.\nCertifications: Maintain appointment as Notary Public.\nPhysical & Mental Demands: Possess ability to occasionally lift/move up to 10 pounds; ability to use hands and fingers, talk, sit and hear.\nWorking Conditions: Work in indoor office environment 95% of the time; work in front of computer terminal for the majority of the day; noise level is usually moderate.\nResponsibilities:\nFile Management: Maintain working files as required for area personnel and all levels of branch management.\nPayroll Processing: Timely and accurate submittal of payroll time sheets for area personnel.\nSafety Records: Understand Company safety policy and maintain safety records for the division as required.\nReporting: Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.\nFinancial Administration: Process invoices and purchase orders for the area and assist with general ledger entries as needed.\nDocument Security: Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.\nCommunications & Mail: Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.\nMeeting & Event Coordination: Coordinate and organize all training workshops and meetings within the area.\nRegulatory & Policy Compliance: Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.\nProfessional Standards: Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.\nBranch Support: Assist with administrative and CSR at branch locations within area on as needed basis.\nAdditional Duties: Perform other duties and responsibilities as required or requested by management.\nWe thank you for your interest. Only those selected for an interview will be contacted.\nGFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact  \nPlease note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.\nThis hiring process may utilize machine-based systems to assist in screening and assessing applicants. 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