{"id":2649881,"url":"https://alion.io/job/gft-admin-assistant-procurement-support","title":"Admin Assistant - Procurement Support","company":{"id":17220,"name":"GFT","domain":"gftinc.com","url":"https://alion.io/company/gftinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T21:20:44Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-18T08:17:31Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"GFT is seeking an Administrative Assistant - Procurement Support to join our team supporting PortMiami!\nThis role is an excellent opportunity for a highly organized and detail-oriented professional looking to support critical procurement and contracting activities for one of the nation's busiest seaports. The successful candidate will work closely with PortMiami staff and project teams to assist with procurement administration, contract documentation, contract and agreement management, and other operational functions that help advance important capital improvement and infrastructure initiatives at the Port.\nWhat you'll be challenged to do:\nAs an Administrative Assistant - Procurement Support, you will provide administrative and procurement-related support for a variety of contracting and project delivery activities. Working both independently and collaboratively, you will assist with the preparation, review, tracking, and administration of procurement documents, agreements, and work orders while helping ensure compliance with established procedures and requirements.\nIn this capacity, the successful candidate will be responsible for the following:\nAssist with the preparation, review, processing, and administration of procurement and contract documentation.\nSupport the development, review, and management of Professional Services Agreements (PSAs).\nAssist project teams with contract administration activities, including maintaining records and tracking contract actions.\nPrepare, review, and coordinate work orders and supporting documentation.\nReview procurement packages for completeness, accuracy, and compliance with established procedures.\nAssist with the evaluation, organization, and analysis of consultant and contractor proposals.\nMaintain procurement files, records, logs, and document control systems.\nCoordinate with internal staff, consultants, contractors, and stakeholders to facilitate procurement and contracting activities.\nTrack procurement schedules, deliverables, and key contract milestones.\nSupport the administration of procurement activities associated with capital improvement and infrastructure projects.\nAssist with preparing reports, presentations, correspondence, and other project-related deliverables.\nApply established procurement practices, administrative procedures, and agency requirements to assigned tasks.\nSupport project delivery efforts utilizing various procurement methods, including Design-Bid-Build (DBB), Design-Build (DB), and Progressive Design-Build.\nMaintain accurate documentation and ensure confidentiality of procurement-related information.\nAdhere to applicable health, safety, quality, and organizational requirements.\nWhat you will bring to our firm:\nAssociate's or Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Communications, Finance, or a related field preferred. Relevant experience may be substituted for education.\n3+ years of administrative, procurement, contract administration, or project support experience.\nExperience supporting procurement processes, contract administration, or agreement management activities.\nStrong organizational, analytical, and problem-solving skills.\nExcellent written and verbal communication skills.\nAbility to manage multiple assignments and priorities in a fast-paced environment.\nProficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.\nStrong attention to detail and commitment to producing accurate, high-quality work products.\nAbility to work independently, take initiative, and move assignments forward with minimal supervision.\nStrong document management and record-keeping skills.\nExperience coordinating with multiple stakeholders and managing competing deadlines.\nWhat we prefer you bring:\nExperience preparing, reviewing, or administering Professional Services Agreements (PSAs).\nFamiliarity with contract language, procurement documentation, and contract administration best practices.\nExperience preparing, reviewing, and managing work orders.\nExperience reviewing and evaluating consultant or contractor proposals.\nKnowledge of public-sector procurement processes and procedures.\nExperience supporting transportation, maritime, aviation, facility, or infrastructure projects.\nUnderstanding of project delivery methods, including Design-Bid-Build (DBB), Design-Build (DB), and Progressive Design-Build.\nConstructability review experience or construction-related procurement experience.\nExperience working with local government, port authorities, or public agencies is preferred.\nAdditional Assignment Details\nDuration: Initial six-month assignment with the possibility of a six-month extension.\nSchedule: Full-time.\nWork Location: 100% in-office at PortMiami: 1080 Caribbean Way, Miami, FL 33132\nFlexibility: Flexible working hours permitted.\nTraining: Port-specific procurement training will be provided as needed.\nThis position is ideal for a motivated administrative professional who enjoys working in a production-oriented environment and supporting the procurement and contract administration functions necessary to deliver critical infrastructure and capital improvement projects.\nFeatured Benefits:\nHybrid (in-person and remote) work environment.\nComprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.\nTax-deferred 401(k) savings plan.\nCompetitive paid-time-off (PTO) accrual.\nTuition reimbursement for continued education.\nCommitment to professional development, access to internal and external training programs, and support of active participation in professional organizations\nIncentive compensation for eligible positions.\nAt GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.\nOur clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.\nUnsolicited resumes from third party agencies will be considered the property GFT.\nGFT does require the successful completion of a criminal background check for all advertised positions.\nLocation: PortMiami Office: 1080 Caribbean Way, Miami, FL 33132Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time","description_format":"text","description_chars":7042,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Parental leave","Professional development","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Civil & Structural Engineering","Architecture","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-15T21:20:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 9","filings_12m":0,"filings_prev_12m":41,"green_card_filings_12m":9,"median_offered_wage_usd":122500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":16,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/gft-admin-assistant-procurement-support","json_url":"https://alion.io/job/gft-admin-assistant-procurement-support.json","meta":{"generated_at":"2026-10-18T11:15:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16651,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":17220},"rest":"https://alion.io/mcp/rest/get_company?id=17220"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgft-admin-assistant-procurement-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgft-admin-assistant-procurement-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgft-admin-assistant-procurement-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gft-admin-assistant-procurement-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgft-admin-assistant-procurement-support"}]}