{"id":714763,"url":"https://alion.io/job/ggrc-facilities-coordinator","title":"Facilities Coordinator","company":{"id":673151,"name":"Golden Gate Regional Center","domain":"ggrc.org","url":"https://alion.io/company/ggrc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":95,"open_postings":14,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":238,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Rafael, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":42193,"max":50632,"currency":"USD","period":"year","gross":null,"usd_annual":50632},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-01-22T00:00:00Z","employer_posted_date":"2026-01-22","last_verified_at":"2026-11-03T01:15:51Z","board_verified":true,"closed_at":null,"days_open":285,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":284},"description":"Facilities Coordinator\nStarting Salary Range: $42,193 - $50,632\nGGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations, this position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.\nThis role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.\nWhat You'll Do:\nGeneral:\nResponsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff.\nOffice Premises/Facilities:\n Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom.\n Work with building engineering as needed.\n Oversee office vendors and janitorial teams.\n Work with Property management staff as needed.\n Research, request and review service or purchase bids.\n Process and confirm facility maintenance or service requests.\n Screen and handle workstation issues and repairs.\n Set-up and tear down conference rooms for events, meetings, and training.\n Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed. \n Work with the property’s Security vendor on building access. \n Mail Room\n Collect, sort, and distribute incoming mail and packages.\n Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings.\n Operate and maintain computerized mail machine to post outgoing mail.\n Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner.\n Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner.\n Front Desk Coverage\n Serve as back-up to the front-desk/receptionists. \n Handle calls and visitors professionally and appropriately\n Assist with booking conference rooms and public meeting rooms as needed.\n Inventory/Supply Maintenance\nRequest or order office supplies and staples as needed. \n Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.\n Organize and maintain supply and storage areas.\n Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.\n Equipment Maintenance\n Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed.\n Serve as contact person for all equipment maintenance and repairs.\n Other\n Participate in special projects and assist with additional duties or tasks, as assigned. \n Maintain office equipment and appliances, submit service requests as needed.\n Work with IT and Supervisors on new hire needs and seat assignments.\n Maintain and distribute Office Floor Plans.\n Assist with print and bulk copying projects and orders, including:\n Business Cards & Nameplates \n GGRC Envelopes, \n Department Forms \n GGRC Information Booklets, Brochures, and Flyers, etc. \n Requirements\nEducation\nHigh School Certification\nExperience\n 3-5 years of related experience in office administration, focusing on business operations and facility management.\nSkills\nMust be available to work in-office Mondays through Fridays\n Ability to develop standard business communications, using proper grammar, spelling and punctuation\n Ability to convey complex information and ideas in a clear, concise, and professional manner.\n Ability to operate basic office equipment, including scanners, copiers, faxes, phones.\n Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications.\n Comprehension of technical perspective of facilities/equipment.\n Sufficient manual strength and dexterity to handle mailroom and operation duties.\n Use of discretion and ability to maintain confidentiality.\n Dependable, reliable, and resourceful.\n Possess high attention to detail.\n Able to work independently and as a team.\n Ability to multi-task and prioritize.\n Ability to organize proficiently.\n Access to reliable transportation a plus.\n Competency Traits\nInitiative \n Accountability\n Customer service orientation\n Attention to detail\n Analytical thinking\n Organizational ability\n Time management\n Collaboration/teamwork\n Adaptability\n Desired Qualifications\nExperience in multi-cultural settings and/or multi-lingual capacity\nBenefits\nWhat are the benefits to working with GGRC?\nWe offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage\n10% employer contribution to a 403(b) retirement account to help you save for the future!\nGENEROUS TIME OFF BENEFITS!!!\nNo really, we mean generous:\n13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education\nWhat makes GGRC so special?\nGGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.\nGGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).\nHow to apply:\nGGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.\nGolden Gate Regional Center is an Equal Opportunity Employer.","description_format":"text","description_chars":6781,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-09-11T05:42:03Z"}],"visa":[],"liveness":{"score":24,"band":"cold","label":"Long shot","p_open":1,"p_active":0.547,"p_room":0.44,"age_days":284,"expected_fill_days":238,"reasons":["conf:0","win:tail","crowd:"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":50632,"is_top_pay":false},"html_url":"https://alion.io/job/ggrc-facilities-coordinator","json_url":"https://alion.io/job/ggrc-facilities-coordinator.json","meta":{"generated_at":"2026-11-03T04:36:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6241,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673151},"rest":"https://alion.io/mcp/rest/get_company?id=673151"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fggrc-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fggrc-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fggrc-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ggrc-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fggrc-facilities-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":714763}},{"tool":"search_jobs","arguments":{"company":"ggrc.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":714763},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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