{"id":2619952,"url":"https://alion.io/job/ghd-document-controller-3","title":"Document Controller","company":{"id":1821071,"name":"GHD","domain":"ghd.com","url":"https://alion.io/company/ghd-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":79,"open_postings":124,"ghost_share":0,"stale_share":0.855,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santiago, Chile"],"countries":["CL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":30000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2932},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T12:31:05Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-23T07:10:57Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation.\nPrivately owned by our people, GHD provides engineering, architecture, environmental and construction services to private and public sector clients across five continents. Focused on creating lasting community benefit, our connected global network of 9,000 people delivers projects with high standards of safety, quality and ethics. Committed to sustainable development, GHD improves the physical, natural and social environments of the many communities in which we operate\nWorking in our Santiago offices, we are seeking an Administrative Assistant in a Document Control position. You will work collaboratively and cross-functionally with engineers, technicians and technologists to organize and support the Contact Administrator and Engineering team with the execution of GHD’s engineering services during the construction phase of our projects.\nKey Responsibilities\nAssist construction delivery teams with processing and logging construction administration documents, including: \nRequests for Information; \nRequests for Quotation; \nField Orders and Change Orders; \nShop Drawing Submittals; \nProgress Payment Certificates; and \nOther construction administration documents as required. \nFormat and issue reports, construction administration documents, and complete other administrative tasks as needed to support the business. \nAssist contract administrators and project teams with Substantial and Total Performance documentation. \nConduct general reviews and formatting of reports, progress meeting agendas, and minutes. \nMaintain electronic logs and paper filing systems in accordance with ISO standards. \nDevelop and support the continual improvement of construction delivery forms and procedures for the business. \nUpdate and customise CVs for proposals and track field staff training records, equipment, and other business group needs. \nProvide website and SharePoint support as required. \nPrepare and issue transmittals, submission packages, document registers, review logs, and status reports. \nVerify document numbers, titles, revisions, status codes, metadata, templates, and file formats before formal issue. \nSupport engineering, design, and construction teams in applying document requirements, deliverable structures, review stages, naming conventions, and project procedures. \nTrack comments, responses, overdue reviews, planned deliverables, and final records, escalating gaps or inconsistencies when required. \nSupport internal audits and business procedures. \nProvide document control guidance and system support to project team members. \nManage project documentation from creation and internal review through formal issue, closeout, handover, and archiving. \nRegister, distribute, and control drawings, models, reports, specifications, calculations, data sheets, correspondence, and other project deliverables. \nCoordinate document review, approval, revision, and submission workflows with engineers, designers, contract administrators, project managers, clients, contractors, and suppliers. \nQualifications and Experience\nTechnical diploma or professional qualification in Business Administration, Library and Information Science, Document Management, Administrative Engineering, or a related field. \nAt least three (3) years of experience in document control, project administration, engineering support, construction support, or a similar project environment. \nExperience supporting engineering, design, construction, mining, infrastructure, or multidisciplinary consulting projects is preferred. \nProficiency in the full Microsoft Office suite, Adobe Acrobat, and Bluebeam software. \nKnowledge of basic accounting and bookkeeping principles and practices. \nStrong written and verbal communication skills in English; proficiency in an additional language is an asset. \nTechnical Knowledge\nKnowledge of document control principles, revision control, status codes, metadata, transmittals, and records traceability. \nFamiliarity with multidisciplinary design coordination and the interfaces between engineering disciplines, project management, construction teams, and clients. \nExperience with ProjectWise, Aconex, Asite, Procore, SharePoint, BIM 360/ACC, or comparable document management platforms is preferred. \nFamiliarity with quality management systems and project procedures. \nCore Competencies\nStrong organisational skills, accuracy, and attention to detail. \nAbility to effectively communicate and present information to technical and non-technical stakeholders. \nAbility to thrive in a fast-paced environment by planning, prioritising, and following up on multiple tasks, projects, deadlines, and priorities. \nAbility to manage file systems, project records, and email organisation across multiple projects. \nCollaborative approach when working with engineers, designers, technicians, project managers, and external parties. \nProactive problem-solving skills and confidence in identifying document quality or workflow issues.\nAs a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.","description_format":"text","description_chars":5438,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Architecture","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-15T13:07:33Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.623,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/ghd-document-controller-3","json_url":"https://alion.io/job/ghd-document-controller-3.json","meta":{"generated_at":"2026-10-23T10:35:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16085,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1821071},"rest":"https://alion.io/mcp/rest/get_company?id=1821071"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fghd-document-controller-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fghd-document-controller-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fghd-document-controller-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ghd-document-controller-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fghd-document-controller-3"}]}