Deployment Planner and Purchasing Officer

Position Overview

The Deployment Planner and Purchasing role sits within the Deployment team and is responsible for ensuring inventory and material readiness to support confirmed sales orders and deployment schedules, while owning the purchasing process end-to-end.

This role plans inventory and purchasing based on signed quotations and actual project timelines, rather than long-term or speculative demand forecasts, ensuring materials are sourced, ordered, and available at the right time to support deployments while avoiding unnecessary overstock or urgent, premium-cost purchasing.

The role balances operational readiness with cash flow and working capital considerations, understanding the financial impact of buying too early, holding excess inventory, or delaying purchases.

The Deployment Planner and Purchasing works closely with Sales, Deployment, Finance, and external vendors, using structured data (primarily in Airtable, our central system for inventory and project tracking), system reports, analysis, and regular reporting to support accurate and timely purchasing and inventory decisions.

Key Responsibilities

A. Inventory & Deployment Planning

• Review and monitor the sales and deployment pipeline to anticipate upcoming inventory and purchasing requirements.
• Translate confirmed sales orders, signed quotations, and deployment schedules into clear inventory and purchasing plans.
• Align purchase timing with actual project execution to ensure materials are available when needed, while avoiding premature buying.
• Assess and communicate the cash flow and working capital impact of early purchasing, delayed purchasing, or excess inventory.
• Track actual material consumption versus planned usage and highlight risks or gaps early to relevant stakeholders.

B. Purchasing & Vendor Management

• Own the end-to-end purchasing process: raising purchase orders, confirming pricing and lead times, and tracking orders through to delivery.
• Source and compare vendor quotations to ensure competitive pricing, quality, and reliable lead times.
• Build and maintain relationships with vendors and suppliers across multiple markets, negotiating terms where appropriate.
• Coordinate with vendors on order status, delays, and discrepancies, escalating issues that could affect deployment schedules.
• Maintain accurate purchasing records (POs, quotations, invoices) in Airtable and other internal systems.

C. Inventory Control & Optimization

• Maintain accurate inventory records and clear stock visibility across inventory and in-house systems.
• Define, monitor, and manage reorder points, minimum stock levels, and buffer stock where required.
• Monitor key inventory metrics including inventory turnover, stock aging, slow-moving items, and excess stock.
• Recommend practical actions to reduce dead stock, overstock, and unnecessary inventory holding costs.

D. Data Analysis, Reporting & Insights

• Collect, organize, and maintain inventory, purchasing, and deployment data in Airtable, our central system of record.
• Build and maintain reports and dashboards covering inventory turnover and stock aging, purchase order status and vendor lead times, and deployment pipeline and material availability.
• Analyze historical and current data to identify trends, risks, and opportunities for improving purchasing timing and inventory efficiency.
• Translate data findings into clear, actionable recommendations for Sales, Deployment, and Finance stakeholders.
• Support ad hoc data requests and reporting needs from cross-functional teams.

E. Warehouse & Logistics Coordination

• Coordinate with warehouse teams to confirm stock availability and prepare materials ahead of scheduled deployments.
• Track inbound and outbound shipments, ensuring timely delivery of purchased materials to the right location.
• Identify and help resolve logistics bottlenecks that could delay deployment timelines.
• Support cycle counts and physical inventory checks to maintain data accuracy.

F. Cross-Functional Alignment

• Partner with Sales to align on order timing, customer commitments, and deployment expectations.
• Work with Finance on cash flow planning, payment terms, and cost tracking related to purchasing.
• Work together with ConnectIQ (Giant Pumpkin's internal development platform) to develop the best data and process solutions for both customer-facing needs and internal use.
• Communicate proactively with internal stakeholders on inventory status, purchasing timelines, and any risks to deployment schedules.

Support informed decisions on purchasing, inventory exposure, and risk through clear, data-backed analysis.

Requirements

• 3+ years of experience in purchasing, procurement, inventory planning, supply chain, or related operational roles.
• Proven experience managing vendor relationships, purchase orders, and pricing or lead-time negotiations.
• Strong data analysis and reporting skills, with the ability to turn data into clear, actionable insights.
• Hands-on experience with Airtable (or similar systems), ERP platforms, spreadsheets (e.g. Excel), or other inventory and purchasing tools.
• High attention to detail, with strong ownership of purchasing accuracy, inventory accuracy, and data quality.
• Ability to balance operational requirements with cash flow and financial impact when making purchasing and inventory decisions.
• Comfortable working cross-functionally with Sales, Finance, and internal development teams such as ConnectIQ to support data-driven solutions.
• Strong communication skills in both Thai and English, spoken and written, and a collaborative mindset.

Benefits

• Paid Time Off
• Work From Home
• Training & Development
• Performance Bonus