{"id":2213070,"url":"https://alion.io/job/gibb-bid-coordinator","title":"Bid Coordinator","company":{"id":3894774,"name":"GIBB","domain":"gibb.co.za","url":"https://alion.io/company/gibb-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"MCI DirectHire","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":22000,"period":"year","method":"role_country_seniority_unknown","sample_n":56},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-10T04:37:00Z","employer_posted_date":"2026-10-10","last_verified_at":"2026-10-11T01:41:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Description\nGIBB is a multi-award winning partner of choice for, the private sector, state owned enterprises and governments. We have the proven experience, talent, and expertise to respond to the numerous infrastructures demands and needs of the continent. The Transportation Sector is busy with a number of large and exciting projects and is looking for talented individuals. If you would like to make a difference in people’s lives, and become an expert in your field, please apply for the challenging roles we have available.\nThis Sector is looking for a talented professional to complement their team, in the form of a Bid Coordinator.\nWe welcome your application if you meet the requirements, listed below, for this position.\nThe below listed responsibilities and requirements is assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.\nCore Purpose of the Role:\nThe Bid Coordinator supports the effective coordination and management of bids across the GIBB Group, from opportunity identification through to final submission. The role is responsible for coordinating bid requirements, timelines, documentation, compliance and stakeholder inputs to ensure that submissions are accurate, complete, professionally presented and delivered within the required timeframe. Reporting to the Bid Office Lead, the role supports bids across the GIBB Group and works with Business Development, Business Unit Leads, MSCs, Marketing, project teams and other internal stakeholders to coordinate multidisciplinary bids across the organisation. The role will also support bid opportunity searches and monitoring, bid/procurement portal activities, bid tracking, document preparation and continuous improvement within the Bid Management function.\nROLES AND RESPONSIBILITIES\nBid Opportunity Search and Monitoring\nSupport the identification and monitoring of relevant bid and tender opportunities across approved tender portals, client websites and procurement platforms.\nConduct regular searches for opportunities aligned to GIBB's sectors, capabilities and areas of operation.\nMonitor opportunities for new, amended and cancelled tenders and maintain accurate opportunity information.\nCapture and maintain key tender information, including client, scope, closing dates and requirements.\nDownload and maintain tender documentation and supporting information.\nEscalate potentially relevant opportunities to the Bid Office Lead for review.\nBid Coordination and Submission Management\nCoordinate assigned bids from receipt of tender documentation through to final submission.\nReview tender, RFQ and RFP documentation and identify key requirements, deliverables, returnables and deadlines.\nDevelop and maintain bid action lists, timelines and submission programmes.\nCoordinate technical, commercial, company and administrative inputs from relevant stakeholders.\nMonitor progress, follow up outstanding inputs and escalate delays or risks.\nCoordinate internal reviews, amendments and finalisation of submissions.\nCoordinate electronic and physical submission requirements and maintain submission records.\nBid Compliance and Quality Assurance\nReview bid documentation against mandatory requirements and submission conditions.\nMaintain compliance checklists and monitor outstanding requirements.\nCheck submissions for completeness, accuracy, consistency and professional presentation.\nIdentify and escalate compliance gaps, risks or inconsistencies.\nAssist with final bid quality checks prior to submission.\nBid Documentation and Presentation\nPrepare, format and compile professional bid documentation, including methodologies, CVs, project sheets, schedules, presentations and supporting documentation.\nApply approved templates and document standards to ensure consistency and professional presentation.\nAssist with the layout and presentation of tables, diagrams, process flows, organograms and other visual bid content.\nWork with Marketing where specialist design, branding or communication support is required.\nBid Information, Tracking and Process Improvement\nMaintain accurate and up-to-date bid trackers, action logs, compliance records and submission information.\nMaintain organised electronic bid files and document control.\nProvide accurate bid information to support Bid Office tracking and reporting.\nAssist with maintaining bid templates, checklists and standard documentation.\nIdentify opportunities to improve bid coordination, document quality, tracking and overall Bid Management processes.\nParticipate in bid debriefs and lessons-learned activities.\nRequirements\nQUALIFICATION AND EXPERIENCE:\nDiploma or Bachelor’s Degree in Supply Chain Management, Logistics, Procurement, Business Administration, Commerce or a related field.\nRelevant qualification combined with appropriate bid, or procurement experience will be considered.\nAdditional tender, procurement or supply chain training/certification will be advantageous.\nTraining or demonstrated capability in document design, visual communication or presentation design will be advantageous.\nCORE COMPETENCIES:\nBid and tender coordination\nStrong planning, organisation and attention to detail.\nStakeholder coordination and follow-up.\nAbility to manage multiple priorities and strict deadlines.\nBid compliance and document quality control.\nStrong written and verbal communication.\nProfessional document preparation and visual presentation.\nAbility to identify gaps, inconsistencies and potential risks.\nProactive problem-solving and strong follow-through.\nMicrosoft Office proficiency, particularly Word, Excel and PowerPoint.\nADDITIONAL COMPETENCIES:\nBid and proposal preparation.\nBid portal and opportunity search capability.\nDocument design and visual communication.\nDocument control and information management.\nProcess improvement.\nAbility to work independently and as part of a multidisciplinary team.","description_format":"text","description_chars":5981,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-10T04:37:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:1","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/gibb-bid-coordinator","json_url":"https://alion.io/job/gibb-bid-coordinator.json","meta":{"generated_at":"2026-10-11T02:07:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3221,"day_limit":5000,"remaining_today":1779,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3894774},"rest":"https://alion.io/mcp/rest/get_company?id=3894774"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgibb-bid-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgibb-bid-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgibb-bid-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gibb-bid-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgibb-bid-coordinator"}]}