{"id":3830977,"url":"https://alion.io/job/gibson-dunn-administrative-assistant","title":"Administrative Assistant","company":{"id":185365,"name":"Gibson Dunn","domain":"gibsondunn.com","url":"https://alion.io/company/gibson-dunn","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":25,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":76,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-05T16:47:35Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-09T08:24:59Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Summary:\nGibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.\nThe London office is seeking an Administrative Assistant to join the Administration department. The role provides administrative and organisational support across the Operations and Facilities teams and helps the London office run smoothly day to day. The role will support the London office across multiple sites and through a planned office relocation.\nResponsibilities include:\nProvide administrative support to the London Administration department, including the Operations and Facilities teams.\nMaintain accurate administrative files and records.\nPrepare reports, presentations and correspondence to a high standard.\nCoordinate office and social events, and assist with the logistics for team meetings.\nSupport Facilities with office moves, floor plans, seating plans and maintenance requests.\nKeep office procedures, staff lists and telephone directories up to date.\nCoordinate new joiner logistics with IT, Facilities, Reception and Security including desks, equipment and building access,\nCapturing minutes or action items during team, operational or administrative meetings.\nProcess vendor invoices for payment and assist with tracking budgets and expenditure.\nAct as an administrative contact for internal departments and external suppliers.\nManage diaries, schedule meetings and arrange travel when required.\nMaintain the highest level of confidentiality for all client and firm information, both inside and outside the firm.\nSupport health and safety administration and act as a fire marshal and first aider.\nHandle other administrative projects and duties as assigned.\nQualifications:\nFamiliarity with the demands of a law firm and the standard of service expected by partners and clients.\nA proactive, flexible approach, with a willingness to support colleagues and take on new tasks.\nStrong client service orientation and the ability to work with stakeholders at all levels.\nExperience:\nAt least three years of administrative office experience, ideally in a law firm or professional services environment.\nStrong Microsoft Word, Outlook, Excel and PowerPoint skills.\nStrong organisational skills, with the ability to prioritise a varied workload and meet deadlines.\nExcellent written and verbal communication skills, with close attention to detail.\nAbility to handle confidential information with absolute discretion.\nAbility to work well under pressure and within a team environment.\nGibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.\n______\nFor technical difficulties with our online application, please contact us at . Our recruiting support team will respond as soon as possible.\n______\nGibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.\nIf you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.\n______\nNotice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact . Please do not send resumes to this address.","description_format":"text","description_chars":4863,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-11-05T19:31:24Z"}],"visa":[{"country":"GB","licensed_sponsor":false,"adverts_offering_sponsorship_24m":3,"sanctioned_now":false,"evidence":"Offered visa sponsorship in 3 of its adverts here in 24 months","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":76,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/gibson-dunn-administrative-assistant","json_url":"https://alion.io/job/gibson-dunn-administrative-assistant.json","meta":{"generated_at":"2026-11-09T13:09:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17015,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":185365},"rest":"https://alion.io/mcp/rest/get_company?id=185365"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgibson-dunn-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgibson-dunn-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgibson-dunn-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gibson-dunn-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgibson-dunn-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3830977}},{"tool":"search_jobs","arguments":{"company":"gibsondunn.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3830977},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}