{"id":1742970,"url":"https://alion.io/job/giga-energy-document-control-specialist","title":"Document Control Specialist","company":{"id":6400,"name":"Giga Energy","domain":"gigaenergy.com","url":"https://alion.io/company/giga-energy","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":81,"open_postings":18,"ghost_share":0,"stale_share":0.778,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":93000,"max_usd":183000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3279},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-02T19:33:26Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-16T04:55:44Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"About Giga\nGiga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you.\n\nWhy join Giga\nThe Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here.\nThe Impact: Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship.\nThe Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.\nThe Moment: AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening.\nWhat you'll do\nAs Document Control Specialist, you'll be at the center of how GIGA Energy's projects actually move: every drawing, spec, and package that flows between Design, Engineering, Procurement, and Construction passes through you. You'll help stand up our document control function on Autodesk Forma from the ground up - building the structure, running the reviews, and keeping every project on a clean, traceable paper trail as we scale across multiple active sites at once. It's a hands-on, high-volume role for someone who wants to build a real system rather than maintain someone else's, and who's energized by a fast pace rather than worn down by it.\nWhere you'll work\nThis role is ideally based in our San Francisco, Long Beach, or Houston offices, with full-time onsite expectations outside of bi-weekly WFH Fridays.\nThat said, we will make exceptions for truly exceptional talent if you live outside one of our hubs. If you're the right person for this role, we'll have a conversation about what works.\nResponsibilities\nAdminister document management guidelines and provide governance over document control standards.\nCreate document and drawing review sessions in Bluebeam through Forma (via the ARKANCE Be.Smart Connector) for formal reviews and Concurrent Design Reviews (CDR).\nInvite discipline reviewers per the project Distribution Matrix, set review periods and comments-due dates, and follow up on outstanding reviews.\nCompile reviewer comments into the Comment Compilation Log and issue consolidated comments back to the originating issuer via formal transmittal.\nMaintain a log of all documents in review, including reviewers assigned and comments-due dates, across all active projects.\nSupport project kickoffs by creating placeholders in Forma for all deliverables to be issued, so document numbers and folder locations exist ahead of first issue.\nDevelop and launch new project sites in Forma, applying the standard folder structure and access provisioning.\nAssemble Procurement packages: Engineering provides the Master Requisition (MR) and an Index only; you compile the complete package from the referenced documents in Forma.\nVerify all documents in a package are at their current, registered revision before issuance to Procurement.\nPrepare and issue a weekly progress report covering open transmittals, documents in review, upcoming due dates, and outstanding action items.\nProvide monthly updates on milestones achieved and open action items.\nLog new and updated documents in Forma and provide scheduled status reports for project team review.\nCoordinate with internal project teams to track assignments, outstanding tasks, and project updates.\nEvaluate document progress and performance, flag problem areas, and recommend corrective action.\nSupport change management processes, procedures, and systems for the project team.\nMaintain system access in Forma, including permission audits, new user setup, and access removal.\nProvide first-line technical support for Forma and Bluebeam, escalating platform issues as needed.\nSupport the Document Control Manager with creation and maintenance of Document Control SOPs, forms, templates, and guidelines as needed.\nIntegrate Forma with other platforms as needed, including Google Drive/Workspace and other internal systems.\nPerform other document control tasks as assigned.\nRequirements\n5+ years of experience in document control, or a related role supporting engineering, procurement, or construction document workflows.\nProficient in Google Workspace (Gmail, Docs, Sheets, Drive).\nWorking knowledge of, or ability to quickly learn, Autodesk Construction Cloud (Forma) and Bluebeam Revu.\nHigh school diploma required; Bachelor's degree in construction management, engineering, or a related field preferred, or equivalent years of experience.\nStrong written and verbal communication skills, with the ability to present to groups and work cross-functionally.\nAble to work under the direction of the Document Control Manager and Project/Program Managers with minimal oversight.\nHow We Work\nWe value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.\nBenefits\nSubsidized health, dental, and vision insurance\nEquity (options) in a rapidly growing startup\n401(k) with 4% employer match\nUnlimited PTO\nParental leave\nHealthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)\nCommuter benefits, where applicable\nOpportunities to collaborate in person at periodic team and company on-sites\nEqual Opportunity Employer Statement\nGiga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. 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