{"id":1757773,"url":"https://alion.io/job/gilman-school-payroll-benefits-coordinator","title":"Payroll & Benefits Coordinator","company":{"id":2222891,"name":"Gilman School","domain":"gilman.edu","url":"https://alion.io/company/gilman-edu","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":32,"max":34,"currency":"USD","period":"hour","gross":null,"usd_annual":68000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-03T11:30:13Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-19T22:21:48Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"POSITION TITLE:Payroll & Benefits Coordinator\nDEPARTMENT: Business Office\nSUPERVISOR: Director of Human Resources\nSTATUS: Full Time\nFLSA STATUS: Non - Exempt (Hourly)\nHOURS OF WORK: 7:30 AM - 4:00 PM\nCLASSIFICATION: Essential\nSUMMARY:The Payroll and Benefits Coordinator is responsible for the accurate and timely administration of payroll and employee benefits for faculty and staff. This position serves as a key resource for employees regarding payroll, benefits, and related policies and processes, and works closely with Human Resources, Accounting, school leadership, and external vendors.\nThe Coordinator maintains accurate employee and payroll records, administers benefit enrollments and changes, supports compliance with applicable laws and regulations, and ensures that payroll and benefits processes are handled accurately, efficiently, confidentially, and with a high level of customer service.\nThis position requires strong attention to detail, high levels of customer service, discretion in handling confidential information, excellent organizational and communication skills, and the ability to manage recurring deadlines while responding effectively to employee needs.\nESSENTIAL RESPONSIBILITIES\nPayroll Administration\nCoordinate and administer the School's biweekly payroll process from beginning to end.\nReview and process payroll changes, including new hires, salary changes, stipends, bonuses, deductions, leave, terminations, and other compensation adjustments.\nEnsure accurate and timely entry of payroll and employee information into the School's payroll/HRIS system.\nReview timekeeping records and follow up on discrepancies, missing information, or approval issues.\nCalculate and process supplemental payments, stipends, reimbursements, and other payroll-related payments as appropriate.\nAdminister employee deductions, including benefits, retirement contributions, garnishments, and other authorized deductions.\nReconcile payroll-related reports and deductions, and work with the Accounting Department to resolve discrepancies.\nRespond to employee questions regarding pay, deductions, tax withholdings, direct deposit, and payroll records.\nMaintain accurate and confidential payroll records for insurance coverage, retirement plans, and personnel transactions, such as hires, promotions, performance reviews, and terminations, in accordance with School policies and applicable legal requirements.\nCoordinate year-end payroll activities, including W-2 preparation and distribution, and other required reporting.\nWork with payroll providers and other vendors to resolve payroll issues and ensure accurate processing.\nSubmit payroll invoices for payment.\nPrepare the biweekly contribution report for the defined contribution plan and transmit it to the retirement plan vendor as scheduled.\nEmployee Benefits Administration\nAdminister the School's employee benefit programs, including medical, dental, vision, life, accidental death & dismemberment, critical illness & accident insurance, disability, flexible spending accounts, health savings accounts, retirement plans, and other employee benefits.\nCoordinate benefits enrollment for new hires and eligible employees.\nProcess qualifying life event changes, benefit terminations, and other enrollment updates.\nMonitor benefit eligibility and ensure employee records accurately reflect benefit elections and status.\nServe as a primary point of contact for employees regarding benefits questions and assist employees in understanding available options and processes.\nWork with insurance carriers, third-party administrators, brokers, and other vendors to resolve enrollment, billing, claims, and eligibility issues.\nReview benefit invoices and reports for accuracy and coordinate corrections as necessary.\nSubmit benefit invoices for payment.\nSupport the administration of retirement plan enrollment, employee contributions, and related processes.\nMaintain accurate benefits records and documentation.\nCompliance and Records Management\nMaintain confidential and accurate personnel, payroll, and benefits records.\nSupport compliance with applicable federal and state employment, payroll, and benefits requirements.\nAssist with required payroll and benefits reporting and audits.\nMaintain required documentation related to employee eligibility, benefit elections, and payroll.\nAssist with the preparation of information requested by auditors, benefit providers, consultants, and regulatory agencies.\nMonitor changes in payroll and benefits requirements and communicate relevant changes to the Director of Human Resources.\nEmployee Support and Customer Service\nProvide responsive, professional, and confidential service to employees regarding payroll and benefits.\nExplain payroll and benefits policies and procedures clearly and accurately.\nAssist employees with benefit enrollment, qualifying life events, and navigating vendor systems.\nHelp employees navigate whom to contact for claims, coverage, or other benefit-related concerns.\nHandle sensitive employee information with discretion and maintain strict confidentiality.\nIdentify recurring employee questions or process issues and recommend improvements.\nHuman Resources and Administrative Support\nMaintain accurate employee data in the School's HRIS and related systems.\nEnsure employee status and compensation changes are accurately and promptly reflected.\nAssist with HR projects, reporting, audits, and other initiatives as assigned.\nDevelop and maintain process documentation, calendars, checklists, and procedures related to payroll and benefits.\nParticipate in the ongoing improvement and streamlining of HR processes and systems.\nPerform additional duties as assigned by the Director of Human Resources.\nQUALIFICATIONS\nBachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.\nMinimum of 3-5 years of experience in payroll, benefits, human resources, or a related administrative function.\nExperience administering payroll and employee benefits, preferably in an educational or similarly complex organization.\nExperience with an HRIS/payroll system; experience with Paycom or comparable platforms preferred.\nStrong understanding of payroll practices and employee benefits administration.\nWorking knowledge of applicable federal and state payroll, benefits, and employment requirements.\nStrong organizational and time-management skills with the ability to manage multiple deadlines.\nExceptional attention to detail and accuracy.\nExcellent written and verbal communication skills.\nStrong interpersonal and customer-service skills.\nAbility to handle confidential and sensitive information with discretion.\nProficiency with Microsoft Office and Google.\nAbility to work independently while collaborating effectively with colleagues, school leadership, and external partners.\nCOMPENSATION AND BENEFITS \nWe are committed to transparency and supporting our employees' well-being. For this role, we offer a competitive hourly range of $32-$34 based on experience and qualifications.\nIn addition to the annual salary, Gilman School offers a comprehensive benefits package that includes medical, dental, and vision insurance, as well as life insurance, critical illness and accident coverage, and both short- and long-term disability. We offer a 403 (b) retirement plan with an employer match to help you plan for the future.\nWe also believe in the importance of work-life balance. Eligible employees receive paid vacation, sick leave, and winter and spring breaks as part of Gilman’s standard time-off package. Vacation and sick leave are prorated based on hire date. 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