{"id":2380901,"url":"https://alion.io/job/givedirectly-human-resource-associate","title":"Human Resource Associate","company":{"id":593,"name":"GiveDirectly","domain":"givedirectly.org","url":"https://alion.io/company/givedirectly","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Science & Research","role_family":"Science & Research","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kampala, Uganda"],"countries":["UG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":104000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":671},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-12T14:42:39Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T16:05:57Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026. We're now preparing to deliver billions of dollars a year to people in extreme poverty, if funding allows. Read our CEO's essay on what that will take.\nOur culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!\nJob Title: Human Resource Associate\nLocation: Kampala, Uganda\nReports to: Human Resource Manager \nContract: Fixed-term contract (possibility of extension subject to funding and performance)\nRole Overview\nThe Human Resources Associate will provide professional and operational support across key HR functions, including recruitment, onboarding, employee records management, employee engagement, learning and development, HR administration, and compliance. The role will support the effective implementation of HR policies, procedures, and initiatives while ensuring accurate record-keeping, timely service delivery, and confidentiality in the handling of employee information. \nResponsibilities\nRecruitment and Onboarding\nSupport the end-to-end recruitment process, including preparing job advertisements, coordinating candidate sourcing, screening applications, shortlisting, scheduling interviews and the communication with candidates\nSupport with reference checks and other pre-employment verification processes\nMaintain accurate recruitment records and ensure timely communication with candidates throughout the recruitment process\nIn charge of the preparation of employment offers, contract extensions letters and other recruitment-related documentation\nIn charge of the onboarding processes and the completion of all documents necessary for new employees\nSupport the planning and scheduling of orientation for new hires to discuss Kenya’s policies\nSchedule check ins with new hires for an assessment of their well being\nOnboarding all new hires to BambooHR and Payspace\nFollow up on new hires probationary reviews with managers\nPayroll and Benefits Administration Support\nMaintain records of statutory deductions, benefits, and other employee-related information.\nAssist in responding to employee queries relating to payslips, leave, benefits, and payroll matters.\nOnboard new staff to the Payspace Self Service portal.\nAssist with processing staff related allowance requests e.g salary advance, L & D, team events. \nActs as a liaison between the organization and external benefits providers and vendors, which may include health, social security and workmen’s compensation plan providers.\nEnsure that new staff are enrolled to the benefits scheme and exit staff are deleted from the schemes.\nReconcile the debit and credit notes from the insurance providers.\nRaise the Procurement Request Forms for HR related payment requests\nOffboard all exit employees on BambooHR and Payspace\nHR Administrative Work\nOversee and maintain the Google Drive and BambooHR systems to ensure employee personnel files are accurate, complete, properly organized, and kept up to date.\nSupport regular audits of employee files and HR records to ensure completeness, compliance, accuracy, and proper filing.\nConduct quarterly audits of statutory records and files to ensure that all statutory remittances are accurately recorded and supported by the relevant receipts and documentation.\nSupport internal and external audits by coordinating and providing relevant HR documentation and records as required.\nPrepare routine staff letters, end of contract notifications, employee verification letters and visa letters\nEnsure that all newly hired staff have completed their probationary performance review\nFully own the special pass and work permit application process for all expert staff\nPerform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately\nDeal with employee requests regarding human resources issues, rules, and regulations\nFully own the special pass and work permit application process for all expatriate staff\nPlan and coordinate special events such as country wide townhalls, monthly, quarterly and end of year team engagement activities\nProcess the training requests for the individual Learning & Development stipend\nAssist in coordinating staff training and development activities\nMaintain training records and monitor participation\nSecretary to the disciplinary committee in the disciplinary hearings ensuring that the proceedings are minuted and signed by everyone present\nPeriodically remind staff to utilize their leave days during the year to avoid carry forward of leave days\nContract Management - Notify relevant managers of approaching the end of contracts and follow up with renewals if need be\nAssist in carrying out exit interviews and one-on-one meetings with staff as required\nStay abreast of developments in HR trends and best practices; share information with the relevant parties.\nIn addition to the specific skills required for the role, we’re looking for candidates who are aligned with our Values, and who actively demonstrate our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity.\nQualifications\nBachelor's Degree in a relevant field\nRelevant post graduate degree in HR or a related field of study is an added advantage \nMinimum 3 years generalist HR experience preferably gained within the NGO sector\nMust be adept at problem-solving, including being able to identify and resolve issues in a timely manner\nMust be able to communicate clearly, both written and orally, as to communicate with employees, members of the senior management team, and in group presentations and meetings\nStrong interest in advancing the values and mission of GiveDirectly\nComprehensive understanding of the Uganda employment law\nStrong ethics, reliability and integrity\nAbility to coordinate and prioritize conflicting assignments\nPrior experience in HR operations and knowledge of best practices \nFamiliarity with current employment laws and regulations and their application \nHands on experience with HR software (HRIS) \nStrong interpersonal and communication skills \nProficiency in Google Workspace (Gmail, Google Drive, Google Meet, Calendar, Docs) \nThis is a fixed term (2 years, renewable subject to funding) contract \nWorking at GiveDirectly\nGiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.\nFlagging for US applicants: We invite you to \"Know Your Rights \" as an applicant.\nCommitment to Safeguarding\nAs a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.\nThese efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.\n**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**\nReasonable Accommodations\nWe are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at  with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.\nWant to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!\nReferrals\nKnow the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. 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