{"id":3522421,"url":"https://alion.io/job/givedirectly-office-assistant-kitui","title":"Office Assistant - Kitui","company":{"id":593,"name":"GiveDirectly","domain":"givedirectly.org","url":"https://alion.io/company/givedirectly","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7000,"max_usd":12500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5657},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-30T11:01:45Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T06:52:29Z","board_verified":false,"closed_at":"2026-11-02T06:52:29Z","days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"About GiveDirectly \nWhat if the most effective way to fight poverty was also the simplest: give people money and trust them to decide what they need?\nSince 2011, GiveDirectly has proven that idea at scale. We’ve delivered more than $1B in cash directly to 2+ million people living in poverty and crisis across 15 countries, and rigorous research shows the results: healthier kids, stronger businesses, sturdier homes, and more resilient families and local economies. Cash is now widely recognized as one of the most scalable, cost-effective, and dignified forms of aid.\nOur ambition goes beyond our own programs. We want cash to become the benchmark for aid, much as the index fund became the benchmark for investing, so that every aid dollar is held to one question: is this doing more good than giving the money directly to people living in poverty?\nWe’re growing fast, and this is a rare and important moment to join.\nWe expect to hit $1B in revenue in 2026 with significant growth forecast for 2027. At the same time we are building a new technology stack and operating model designed for a roughly 10x change in scale, and we are actively pursuing partnerships with major funders to move even more money in bigger ways, to people who need it. We are known for our extensive integration of technology into field processes; our quantitative approach to performance measurement; and our commitment to rigorous, independent, experimental evaluation of our impact, with multiple Randomized Control Trials completed and others in progress.\nHow we work\nOur team spans 20+ countries and 69 languages. Our culture is candid, analytical, and non-hierarchical. We expect high ownership and give people real responsibility early. Our values are central to how we hire, work, and grow, and they are deliberately opinionated:\nRecipients first. Recipients’ preferences come before those of donors or ourselves.\nTeam next. We optimize for organizational success, not individual success.\nBe proactively candid. We say what we believe and share information openly.\nCreate positive energy. We aim to be a source of energy for colleagues, not a drain.\nThink rigorously; act quickly. We reason from first principles, then act rather than debate.\nKnow yourself and grow. We own our imperfections and seek feedback to grow.\nAccept reality. Propose solutions. We focus on what can change and bring solutions, not just problems.\nBe productively ambitious. We take risks for step-change impact, not incremental progress.\nIf they describe how you like to work and they energize you, this could be a great fit.\nWant to learn more? Read and listen:\nWe are one ofTime100’s Most Influential Companies of 2026, and our work has been covered byThe Economist,NPR,TED, andThe Washington Post. We're now preparing to deliver billions of dollars a year to people in extreme poverty, if funding allows. Read our CEO's essay on what that will take.\nOverview:\nAn Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.\nKey Responsibilities\nOffice & Administration Support\nEnsure the office is clean, well-organized, and fully functional\nIn charge of office security, custodian of office keys\nProvide support in organizing company events and activities\nProvide Quality Customer Service to staff and walk-in guests\nSupport with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager e.g. booking of flights, taxis, and hotels for staff accommodation\nManaging Courier Services - sending and receiving mail and parcels\nRegular monitoring of relevant supplies to ensure no stockout.\nPerform other administrative duties as assigned by management\nEnsures that all incidents are reported\nPetty Cash Management\nDaily update of the petty cash tracker, receipts filed, both in soft and hard copies\nEnsuring that office expenses are within budget\nEnsure all spending is within the organization's policies\nEnsuring there is no discrepancy between the cash at hand and the records\nWeekly submission of spent petty cash\nTimely request for petty cash replenishment\nProcurement\nSupport local procurement in coordination with the OPM\nSupport with the sourcing of potential service providers as needed\nSupport the timely submission of vendor invoices and vendor payments as needed\nInventory management\nEnsure asset trackers are up to date, and all assets are tagged and accounted for\nConduct monthly assets verification through physical stock count\nTimely reporting of loss or damage of any of Give Directly’s property\nSupport the issuance, replacement, and clearance of field/office equipment to staff\nDesired Qualifications\nMinimum of a Diploma in Business Management, or a related field.\nMinimum 1 year of experience in office management in a fast-paced environment.\nStrong problem-solving and organizational skills.\nProficient in the Microsoft Office suite.\nDeep familiarity with Kitui County \nHigh integrity, empathy, and alignment with GiveDirectly’s values.\nExcellent verbal and written communication skills.\nDemonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality.\nFluency in Kamba is required.\nWorking at GiveDirectly\nGiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.\nFlagging for US applicants: We invite you to \"Know Your Rights \" as an applicant.\nCommitment to Safeguarding\nAs a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.\nThese efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.\n**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**\nReasonable Accommodations\nWe are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at  with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.\nWant to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!\nReferrals\nKnow the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. 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