{"id":1772107,"url":"https://alion.io/job/glassdoor-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1049073,"name":"Glassdoor","domain":"glassdoor.ca","url":"https://alion.io/company/glassdoor-ca","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kitchener, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":55000,"period":"year","method":"role_country_seniority_unknown","sample_n":807},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-06T00:24:13Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.\nThis role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.\nWe are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.\nKey Responsibilities\nProvide administrative support to Project Managers and the broader project team.\nReview incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.\nFollow up with Project Managers to ensure invoices and other outstanding items are completed on time.\nMaintain accurate project information, records, spreadsheets and documentation.\nComplete data entry and maintain tracking systems for supplies, materials and other project information.\nBecome a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.\nIdentify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.\nSupport contracts, agreements, reports and other project documentation as required.\nWork collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.\nIdentify opportunities to improve administrative processes, systems and workflows.\nTake on additional responsibilities as the role and organization continue to grow.\nRequirements\n2-5 years of experience in administration, project coordination, office administration or a similar role.\nExceptional organization, attention to detail and accuracy.\nStrong technology skills and the ability to quickly learn new systems and software.\nExperience with Procore is an asset.\nBasic accounting knowledge, including familiarity with invoices, coding and cost allocation.\nConstruction, real estate development or other project-based experience is an asset.\nStrong communication and interpersonal skills, with the ability to work effectively with different personalities.\nStrong problem-solving skills and a proactive approach to identifying and resolving issues.\nExcellent follow-through and the ability to manage multiple priorities and deadlines.\nProficiency with Microsoft Office, particularly Excel, Word and Outlook.\nDependable, adaptable and interested in building a long-term career with the organization.\nMust be available to work in the office Monday to Friday.\nBenefits\nDental benefits\nExtended health benefits\nVision care\nEmployee and Family Assistance Program (EFAP)\nVirtual urgent care\nAccommodations\nPremier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at \nAI Usage\nAs part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. 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