{"id":2162510,"url":"https://alion.io/job/global-banking-school-2026-document-controller-gurugram-bilaspur","title":"Document Controller (Gurugram- Bilaspur)","company":{"id":2362190,"name":"Global Banking School 2026","domain":"globalbanking.ac.uk","url":"https://alion.io/company/globalbanking","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Noida, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6000,"max_usd":15000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":13},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-28T05:32:57Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-23T01:08:05Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Queen Elizabeth’s Global Schools are an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing. Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.\nJob Title: Document Controller\nReporting to: Head /Sr. Manager - Projects\nFunction: Projects & Infrastructure Development\nLocation: Bilaspur, Gurugram, India\nThe School\nAt Queen Elizabeth’s School, Gurugram, we proudly extend the distinguished legacy of Queen Elizabeth’s School, Barnet-one of the United Kingdom’s most celebrated academic institutions. Founded on centuries of tradition and intellectual rigour, our branch schools uphold an uncompromising commitment to academic excellence, character formation, and cultural enrichment.\nOur vision is to cultivate dynamic, world-class learning environments where the next generation of confident, able, and responsible young people are shaped. We challenge our students to think independently, lead with purpose, and embrace a global perspective-all within a community that values tradition, discipline, and innovation. By blending the timeless values of our founding school with the opportunities of a rapidly evolving world, we ignite curiosity, inspire ambition, and prepare our students to make meaningful contributions to society-as scholars, leaders, and changemakers.\nThe Opportunity:\nThe Document Controller will be responsible for managing, maintaining, and controlling all project documentation related to the planning, construction, fit-out, commissioning, and handover of the Queen Elizabeth’s School campus project.\nThe successful candidate will establish and maintain robust document control systems to ensure that all project drawings, technical documents, contracts, reports, approvals, correspondence, and statutory records are accurately managed, version-controlled, and readily accessible to project stakeholders.\nThe role requires a highly organised, detail-oriented, and process-driven professional capable of maintaining document integrity, supporting project governance, and ensuring compliance with project documentation standards throughout the project lifecycle.\nAs a key member of the Project Team, the Document Controller will play a critical role in supporting effective communication, project coordination, regulatory compliance, and successful project delivery.\nThe Role:\nDocument Control & Management\nEstablish and maintain document control procedures and filing systems for the project.\nManage the receipt, registration, distribution, tracking, retrieval, and archiving of all project documentation.\nEnsure all project documents are accurately recorded and maintained in accordance with established protocols.\nMaintain document registers, logs, trackers, and filing structures.\nEnsure document numbering, naming conventions, and version control procedures are consistently followed.\nMonitor document status and ensure timely circulation to relevant stakeholders.\nDrawing & Technical Documentation Control\nManage all project drawings, specifications, BOQs, technical submissions, and engineering documents.\nEnsure only the latest approved revisions are available for project execution.\nTrack revisions, amendments, and superseded documents.\nCoordinate drawing issuance and distribution between consultants, contractors, vendors, and project teams.\nMaintain comprehensive records of drawing approvals and revisions.\nProject Correspondence & Records Management\nManage incoming and outgoing project correspondence.\nMaintain records of letters, emails, meeting minutes, technical queries, approvals, and contractual communications.\nEnsure all project records are accurately filed and retrievable when required.\nSupport the preparation and maintenance of project reports and documentation packages.\nMaintain confidentiality and security of project information.\nContractor & Consultant Coordination\nCoordinate document submissions between architects, consultants, contractors, vendors, and project stakeholders.\nTrack submission schedules and ensure timely receipt of required documentation.\nFollow up on pending approvals, reviews, and document submissions.\nSupport project meetings by preparing documentation and maintaining records of decisions and actions.\nEnsure document workflows are aligned with project timelines and reporting requirements.\nCompliance & Quality Assurance\nEnsure project documentation complies with internal standards, contractual requirements, and regulatory obligations.\nMaintain records required for statutory approvals, inspections, audits, and project certifications.\nSupport quality assurance and project governance processes through effective document management.\nAssist with document audits and compliance reviews.\nEnsure accurate record retention and archiving procedures are followed throughout the project lifecycle.\nProject Handover Documentation\nCoordinate the collection, verification, and organisation of handover documentation.\nMaintain records of:\nAs-Built Drawings\nOperation & Maintenance Manuals\nTest Certificates\nInspection Reports\nWarranty Documents\nVendor Documentation\nStatutory Approvals\nSupport the preparation of project close-out and handover documentation packages.\nEnsure all project records are complete and archived for future reference.\nSystems & Reporting\nMaintain project document management systems and digital repositories.\nGenerate document control reports, status updates, and submission trackers.\nMonitor document workflows and identify opportunities for process improvement.\nSupport project teams with document retrieval and reporting requirements.\nThe Person:\nQualifications and Experience\nBachelor’s Degree in Business Administration, Engineering, Construction Management, Information Management, or a related discipline.\nProfessional certification in Document Control, Records Management, Project Administration, or related fields will be advantageous.\n3-8 years of experience in document control, project administration, or records management within construction, infrastructure, engineering, real estate, or project-based environments.\nExperience supporting large-scale construction, institutional, commercial, or infrastructure projects will be preferred.\nDemonstrated experience managing technical documentation, drawings, contracts, and project records.\nStrong knowledge of document control systems, workflows, and project documentation standards.\nExperience working with contractors, consultants, architects, and project management teams.\nAdvanced proficiency in Microsoft Office Suite, particularly Excel, Word, and document management systems.\nPersonal Qualities:\nHighly organised with exceptional attention to detail.\nStrong administrative and coordination skills.\nExcellent planning, prioritisation, and time-management capabilities.\nProcess-oriented with a commitment to accuracy and quality.\nStrong communication and stakeholder management skills.\nAbility to manage multiple deadlines and competing priorities.\nProfessional, dependable, and highly confidential in handling sensitive information.\nSelf-motivated with a proactive and solution-oriented approach.\nStrong team player with the ability to work effectively within project environments.\nDemonstrates integrity, accountability, and a commitment to operational excellence.\nPreferred Experience\nExperience working on educational, institutional, healthcare, commercial, or large infrastructure projects.\nExposure to construction project documentation, engineering drawings, and project controls processes.\nFamiliarity with project management and document management platforms.\nExperience supporting greenfield projects, campus developments, or large-scale construction programmes.\nFamiliarity with international project standards and best practices will be an advantage.","description_format":"text","description_chars":8122,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"India","iso":"IN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-09T08:31:21Z"},{"event":"close","at":"2026-10-15T03:14:48Z"},{"event":"reopen","at":"2026-10-15T07:28:34Z"}],"visa":[],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.714,"p_room":0.45,"age_days":24,"expected_fill_days":14,"reasons":["conf:4","velocity","win:tail"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/global-banking-school-2026-document-controller-gurugram-bilaspur","json_url":"https://alion.io/job/global-banking-school-2026-document-controller-gurugram-bilaspur.json","meta":{"generated_at":"2026-10-23T05:14:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8626,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2362190},"rest":"https://alion.io/mcp/rest/get_company?id=2362190"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fglobal-banking-school-2026-document-controller-gurugram-bilaspur"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fglobal-banking-school-2026-document-controller-gurugram-bilaspur"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fglobal-banking-school-2026-document-controller-gurugram-bilaspur"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/global-banking-school-2026-document-controller-gurugram-bilaspur\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fglobal-banking-school-2026-document-controller-gurugram-bilaspur"}]}