{"id":3383774,"url":"https://alion.io/job/global-payments-administrative-assistant-3","title":"Administrative Assistant","company":{"id":2520,"name":"Global Payments","domain":"globalpayments.com","url":"https://alion.io/company/globaltech-poland-sp-z-o-o","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":91,"open_postings":88,"ghost_share":0.045,"stale_share":0.17,"repost_share":0.102,"time_to_fill_p50_days":22,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T20:26:38Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Ready to take your career global?\nAbout the team\nOur inclusive and global teams win together every day. We're proud to have some of the best minds in the industry, creating an environment where you can learn, grow, and make a meaningful impact. The people, the energy, and the connections are unmatched.\nAs part of our broader business operations community, you'll play a critical role in helping leaders and teams stay organized, connected, and focused on delivering results. Through exceptional coordination, administration, and stakeholder support, you'll help create a seamless experience across the organization.\nCome and be part of an ever-evolving company and discover opportunities that go beyond borders.\nMake your mark at one of the biggest names in payments. We're looking for an Administrative Assistant to join our team and provide exceptional administrative and operational support across a group of senior leaders. In this role, you'll help drive efficiency, coordinate key activities, and ensure leaders can focus on delivering business impact.\nWhat you'll own\nProvide administrative support across a portfolio of approximately fifteen senior leaders within a shared support model.\nManage calendars and meeting coordination, including scheduling large and complex meetings across multiple stakeholders and time zones.\nResolve scheduling conflicts and support urgent or last-minute calendar changes.\nCoordinate domestic and international business travel, including bookings, approvals, accommodation, and ground transportation in line with company policies.\nAct as a delegate within travel and expense systems where required.\nSubmit and manage expense reports, ensuring compliance with established policies and timelines.\nTrack receipts, approvals, and supporting documentation to ensure timely processing.\nCreate and manage purchase orders and support invoice tracking through completion.\nSupport event planning and logistics for team meetings, leadership offsites, town halls, and customer events.\nCoordinate information gathering, meeting materials, presentations, and administrative communications across supported teams.\nSupport onboarding activities for new employees, including equipment requests, system access, and first-day coordination.\nProvide onsite administrative support, including visitor management, catering coordination, and meeting logistics as required.\nWhat you'll bring\nExperience providing administrative support in a fast-paced, multi-leader environment.\nStrong organizational and time-management skills with the ability to balance multiple priorities effectively.\nDemonstrated ability to manage high-volume administrative and transactional work with accuracy and attention to detail.\nStrong verbal and written communication skills.\nExcellent stakeholder management and coordination capabilities.\nA proactive, service-oriented approach with a focus on delivering a high-quality support experience.\nAbility to work independently while managing competing demands and deadlines.\nExperience using business productivity tools, calendaring platforms, travel booking systems, and expense management tools.\nSound judgment when handling confidential and sensitive information.\nIt's a bonus if you have\nExperience supporting senior leaders within a large, global organization.\nExperience working within a shared services or centralized administrative support model.\nExperience coordinating large meetings, leadership events, or offsites.\nFamiliarity with purchase order, invoice, and procurement processes.\nExperience supporting employee onboarding activities.\nExposure to financial services, payments, fintech, or another fast-paced corporate environment.\nA mindset that reflects our values: thinking like a client, acting like an owner, and winning as one team.\nWhat makes a Globalpayer?\nGlobalpayers think like a client, act like an owner, and win as one team. We're curious and innovative, always finding better ways to deliver impact. We empower each other to make decisions, and it's our passion that drives excellence in everything we set out to do.\nDoes this sound like you? Then you sound like a Globalpayer. Apply now to take your career global.","description_format":"text","description_chars":4185,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["POS Systems","Cards & Card Issuing","Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-10-28T06:28:35Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-30T06:20:16+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":22,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/global-payments-administrative-assistant-3","json_url":"https://alion.io/job/global-payments-administrative-assistant-3.json","meta":{"generated_at":"2026-10-30T20:27:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10424,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2520},"rest":"https://alion.io/mcp/rest/get_company?id=2520"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fglobal-payments-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fglobal-payments-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fglobal-payments-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/global-payments-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fglobal-payments-administrative-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3383774}},{"tool":"search_jobs","arguments":{"company":"globalpayments.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3383774},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}