{"id":2577752,"url":"https://alion.io/job/global-relay-administrative-assistant","title":"Administrative Assistant","company":{"id":58182,"name":"Global Relay","domain":"globalrelay.com","url":"https://alion.io/company/global-relay","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":72,"open_postings":23,"ghost_share":0.391,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":65,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Halifax, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":127},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T22:25:49Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T08:48:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":0},"description":"Who we are:\nFor over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.\nThough we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact - and be recognized for it.\nWe believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.\nYour role\nAs an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.\nYour responsibilities \nEnsure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.\nMaintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.\nMaintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.\nLiaise with office janitorial and building maintenance for facility cleaning and repair.\nManage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.\nPerform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.\nPerform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.\nSupport various departments in coordinating meeting and training schedules, circulating agendas and training materials.\nVarious job-related duties as projects arise, such as event management.\nAbout you\nMinimum 5 years relevant office assistance or customer service experience.\nAbility to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.\nStrong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.\nExceptional time-management, organizational, and prioritizing skills with great attention to detail.\nStrong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.\nAbility to exercise tact and discretion, and can be entrusted with confidential information.\nGood judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.\nGoal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.\nComfortable working under pressure in a fast-paced environment.\nA friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.\nWorking conditions:\nThis role may require working on statutory holidays.\nWhat you can expect:\nAt Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.\nGlobal Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.\nWe seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.\nTo learn more about our business, culture, and community involvement, visit www.globalrelay.com.","description_format":"text","description_chars":4560,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Continuous learning","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Document Management","Security Compliance","RegTech, AML & Compliance"],"lifecycle":[{"event":"open","at":"2026-10-15T00:41:50Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":65,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/global-relay-administrative-assistant","json_url":"https://alion.io/job/global-relay-administrative-assistant.json","meta":{"generated_at":"2026-10-15T12:35:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19355,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58182},"rest":"https://alion.io/mcp/rest/get_company?id=58182"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fglobal-relay-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fglobal-relay-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fglobal-relay-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/global-relay-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fglobal-relay-administrative-assistant"}]}