{"id":2407742,"url":"https://alion.io/job/gmhillengineering-design-project-coordinator-gm-hill-engineering","title":"Design Project Coordinator - GM Hill Engineering","company":{"id":4419448,"name":"One moment, please...","domain":"gmhillengineering.com","url":"https://alion.io/company/gmhillengineering","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":94000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1405},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-13T01:20:31Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-13T05:04:27Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Summary\nThe Design Project Coordinator provides administrative support to the Senior Director of Design Services and project managers. This role helps manage design project documentation, supports contract processes, and serves as a key point of contact for clients and team members. A professional and friendly demeanor is essential for both in-person and phone interactions.\nKey Tasks\nProject Support: Assist with contracts, budgets, and design project documentation from start to finish.\nSpecifications Management: Help develop and manage design specifications and workflows.\nSubconsultant Coordination: Track insurance, maintain records, and support ongoing relationships.\nContract Administration: Prepare and distribute subcontracts, change orders, and purchase orders.\nMeeting Coordination: Schedule, attend, and document project meetings.\nDocument Management: Maintain organized digital and paper files for all project-related materials.\nSoftware & Data Entry: Use tools like Smartsheet, Procore, and WAWF for tracking and billing.\nInvoice Processing: Support invoice coding and submission.\nGeneral Admin: Handle correspondence, printing, and other administrative tasks as needed.\nEducation and Training Requirements\nEducation: High school diploma required; associate or bachelor’s degree preferred.\nExperience: 5+ years in a related role.\nCitizenship: U.S. citizenship and ability to obtain security clearance.\nSkills:Familiarity with AEC industry terms.\nProficiency in MS Office; knowledge of Procore, Smartsheet, and Bluebeam is a plus.\nStrong communication, organization, and multitasking abilities.\nAbility to work independently and in teams.\n\nWork Environment & Travel\nOccasional travel required; valid driver’s license and insurance needed.\nCode of Ethics\nEmployees must act with integrity, follow laws, and uphold the company’s values in all business dealings.Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.","description_format":"text","description_chars":2607,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T01:20:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":37,"reasons":["conf:0","win:early"],"computed_at":"2026-10-13T05:05:20Z"},"pay":null,"html_url":"https://alion.io/job/gmhillengineering-design-project-coordinator-gm-hill-engineering","json_url":"https://alion.io/job/gmhillengineering-design-project-coordinator-gm-hill-engineering.json","meta":{"generated_at":"2026-10-13T05:05:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8001,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4419448},"rest":"https://alion.io/mcp/rest/get_company?id=4419448"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgmhillengineering-design-project-coordinator-gm-hill-engineering"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgmhillengineering-design-project-coordinator-gm-hill-engineering"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgmhillengineering-design-project-coordinator-gm-hill-engineering"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gmhillengineering-design-project-coordinator-gm-hill-engineering\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgmhillengineering-design-project-coordinator-gm-hill-engineering"}]}