{"id":3344189,"url":"https://alion.io/job/gmva-executive-assistant","title":"Executive Assistant","company":{"id":2652962,"name":"Gmva","domain":"gmva.ph","url":"https://alion.io/company/gmva-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":10,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":800,"max":null,"currency":"USD","period":"month","gross":null,"usd_annual":9600},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-27T16:41:48Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T00:34:36Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"The Executive Assistant serves as a primary strategic and administrative partner to our physicians and leadership team. The role is responsible for maximizing executive productivity, protecting executive time, ensuring seamless calendar alignment across systems, and driving operational follow-through across administrative, EMR scheduling, credentialing, and patient intake workflows.\nTASKS:\nManage physician calendars in Outlook and our EMR, ensuring meetings, appointments, and scheduling blocks align across both systems.\nCoordinate meetings and interviews, confirm availability, and send invitations with the correct participants, date, time, time zone, and meeting link.\nAdd approved blocks for time off and other commitments.\nCheck for conflicts before confirming meetings and communicate changes promptly.\nMove or reschedule patient appointments as directed while strictly following scheduling guidelines.\nCoordinate changes seamlessly with the Patient Navigators and intake team.\nCheck that updates are entered on the correct physician’s schedule and reflected in Outlook when applicable.\nGather documents, track renewal dates and application deadlines, and follow up proactively on outstanding requirements.\nPrepare administrative portions of applications for review and coordinate required signatures.\nHelp with registration, track missing forms and records, and complete assigned follow-up tasks.\nUpdate patient information accurately and notify the intake team of any outstandin\nRequirements\nQUALIFICATIONS:\nMust have excellent verbal and written English communication skills\nAt least 1-2 years of experience in a medical-related background\nDemonstrated experience managing calendars for multiple physicians or executives\nStrong working knowledge of Outlook; EMR scheduling experience is highly preferred\nMedical licensing and credentialing experience is a strong plus\nExceptional accuracy, communication, and proactive follow-through\nOpen to working night shifts\nMINIMUM SYSTEM REQUIREMENTS:\n PRIMARY SYSTEM\nComputer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher\nComputer Memory/RAM: 8.00 GB\nComputer Operating System: At least Windows 11 64-bit or macOS Ventura\nHeadset: Any USB-type headset with noise-cancelling feature\nCamera: Capable of a clear and crisp video output\nBACK-UP SYSTEM\n OPTION 1 (BACKUP SYSTEM):\nComputer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher\nComputer Memory/RAM: 8.00 GB\nComputer Operating System: at least Windows 11 64-bit or macOS Ventura\nHeadset: Any USB-type headset with noise-cancelling feature (Optional)\n OPTION 2 (POWER SUPPLY - UPS):\nMust be capable of powering your work station for at least 3 hours\nTypically a device with 240Wh or higher will be sufficient\nMust be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)\nPRIMARY INTERNET CONNECTION\nDSL / Fiber Connection - Minimum of 100mb/s contracted\n BACK-UP INTERNET CONNECTION\nMinimum of 20mb/s (Cell)\nRECOMMENDED SYSTEM REQUIREMENTS\nPRIMARY SYSTEM\nComputer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher\nComputer Memory/RAM: 16.00 GB\nComputer Operating System: At least Windows 11 64-bit or macOS Tahoe\nHeadset: Any USB-type headset with noise-cancelling feature\nCamera: Capable of a clear and crisp video output\nBACK-UP SYSTEM\n OPTION 1 (BACKUP SYSTEM):\nComputer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher\nComputer Memory/RAM: 16.00 GB\nComputer Operating System: At least Windows 11 64-bit or macOS Tahoe\nHeadset: Any USB-type headset with noise-cancelling feature\nCamera: Capable of a clear and crisp video output\n OPTION 2 (POWER SUPPLY - UPS):\nMust be capable of powering your work station for at least 3 hours\nTypically a device with 240Wh or higher will be sufficient\nMust be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)\nPRIMARY INTERNET CONNECTION\nDSL / Fiber Connection - Minimum of 500mb/s contracted\n BACK-UP INTERNET CONNECTION\nMinimum of 20mb/s (Cell or wired)\nBenefits\nRATE AND REWARDS:\nStarting rate is $800 (USD) monthly\nEmployment Type: Independent Contractor\nFree Training\nPaid Time Offs\nHMO Coverage\nOptical Rewards\nPerformance-Based Increase\nPermanent Work From Home","description_format":"text","description_chars":4439,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Telemedicine & Virtual Care","Virtual Assistant Services"],"lifecycle":[{"event":"open","at":"2026-10-27T16:41:48Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":24,"reasons":["conf:3","stale_co","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":9600,"is_top_pay":false},"html_url":"https://alion.io/job/gmva-executive-assistant","json_url":"https://alion.io/job/gmva-executive-assistant.json","meta":{"generated_at":"2026-10-31T03:33:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4945,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2652962},"rest":"https://alion.io/mcp/rest/get_company?id=2652962"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgmva-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgmva-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgmva-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gmva-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgmva-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3344189}},{"tool":"search_jobs","arguments":{"company":"gmva.ph","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3344189},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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