{"id":491522,"url":"https://alion.io/job/goelett-office-coordinator","title":"Office Coordinator","company":{"id":9738,"name":"Goelett","domain":"goelett.com","url":"https://alion.io/company/goelett","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":78,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":97,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18000,"max_usd":33000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-05-25T00:00:00Z","employer_posted_date":"2026-05-25","last_verified_at":"2026-11-05T23:45:06Z","board_verified":true,"closed_at":null,"days_open":165,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":164},"description":"In an Office Coordinator role, you will impact our organisational effectiveness, efficiency, safety and creative atmosphere in the Goelett office. It is always about people!\nWe are looking for maternity leave cover - part-time job.\nAs an Office Coordinator you will focus on:\nDeveloping and implementing office policies by setting up procedures and standards to guide the operation of the office\nRegister and store company contracts management system\nTaking care of purchase invoices' flow\nDriving collaborative and open office culture\nMonitoring and maintaining office supplies inventory\nParticipating actively in the planning and execution of company events\nEnsuring office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems\nBeing a contact person for maintenance, mailing, shipping, supplies, group catering services etc.\nManaging conference rooms booking tool as well as conference rooms conditions\nTaking care of office image and esthetics\nKnowledge and skills:\nMinimum 1 year of experience in the similar role\nAbility to take decisions quickly and accurately\nStrong multitasking and organisational skills\nWorking knowledge of MS Office (Word, Excel, PowerPoint, Outlook)\nScrupulousness and engagement\nPositive approach to the problems and solving them\nCommunicative, creative and high propriety\nReliability, professionalism, positive energy and smile\nWhat you will have:\nOpportunity to make an impact working for the top user-centric company in the travel business\nCareer sprints driving your development inside Goelett\nThe manager who will take care of your development and support you through the way\nBirthday holiday (extra day off to celebrate with family and friends)\nVolunteering day off - 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