{"id":1995914,"url":"https://alion.io/job/goodwill-nynj-facilities-safety-coordinator","title":"Facilities & Safety Coordinator","company":{"id":2420471,"name":"Goodwill NY/NJ","domain":"goodwillnynj.org","url":"https://alion.io/company/goodwillnynj","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":97000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-27T04:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-18T15:59:08Z","board_verified":true,"closed_at":null,"days_open":83,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":83},"description":"Facilities & Safety Coordinator\nDepartment: Real Estate & Facilities / Health & Safety\nReports To: VP of Facilities Operations\nPosition Type: Exempt\nSupervises Staff: No\n\nPosition Summary\nThe Facilities & Safety Coordinator is a field-based, hands-on role that combines proactive health and safety oversight with direct facilities maintenance responsibility across Goodwill NYNJ locations in New York and New Jersey. This position conducts safety and facility assessments, performs minor and preventive repairs across all core building systems, coordinates safety and compliance training (including administration of training and compliance-tracking systems), supports emergency preparedness, and oversees fleet safety programs. The Coordinator also plays a key administrative and project management role — maintaining accurate records, preparing regular reports, tracking work orders and vendor documentation, and coordinating cross-functional projects from start to finish. The Coordinator partners closely with store, mission, Facilities, Operations, HR, and Asset Protection leadership to ensure workplaces are safe, compliant, well-maintained, and operationally ready, visiting assigned facilities on a recurring schedule to perform routine maintenance, safety checks, and follow-up corrective work.\n\nEssential Responsibilities\nHealth & Safety\nConduct routine health and safety inspections and facility assessments across Goodwill NYNJ locations.\nIdentify workplace hazards, document findings, and coordinate corrective actions; perform follow-up inspections to verify completion.\nAssist with incident investigations, documentation, and root cause analysis.\nMaintain safety inspection records, compliance documentation, and reporting metrics, ensuring information is accurate, current, and audit-ready.\nSupport OSHA compliance initiatives and organizational safety programs.\nProvide field coaching and guidance to employees and leadership regarding safe work practices.\nEmergency Preparedness\nCoordinate and facilitate emergency evacuation, fire, severe weather, and other emergency response drills.\nInspect emergency equipment, including fire extinguishers, first aid kits, AEDs, eyewash stations, and other safety supplies.\nAssist locations with maintaining Emergency Action Plans and emergency preparedness documentation.\nSupport emergency response efforts during workplace incidents and facility disruptions.\nDocument drill outcomes and recommend improvements to emergency response procedures.\nTraining, Compliance & Administration\nDeliver safety orientation and ongoing safety training to employees and supervisors.\nAdminister training and compliance-tracking systems, including assignment management, completion tracking, reporting, and compliance follow-up.\nMaintain employee training records, certifications, and compliance documentation.\nDevelop and coordinate training schedules and project timelines to ensure required safety programs are completed on time.\nTrain and certify employees on powered equipment, including pallet jacks, floor scrubbers, compactors, balers, and other operational equipment.\nReinforce safe work practices through coaching, field observations, and employee engagement.\nPrepare regular compliance and training reports, monitoring completion rates, identifying gaps, and recommending corrective action.\nFleet Safety & Training\nOversee fleet safety training programs, including driver qualification requirements and safe vehicle operation practices.\nCoordinate fleet-related training, documentation, and compliance tracking, including administration of the relevant training and tracking systems.\nMaintain fleet training records, driver certifications, and required documentation.\nSupport fleet safety inspections and identify opportunities to improve vehicle safety and operational practices.\nPartner with Operations and Facilities leadership to address fleet-related safety concerns.\nFacilities Maintenance & Support\nPerform routine and preventive maintenance across assigned facilities, including HVAC systems checks, wall and floor repairs, ceiling tile and light replacements, drains, faucets and fixtures, gates and overhead doors, locks, minor roof and parking lot repairs, furniture assembly and wall mounts, low-voltage wiring, electrical fixtures and outlets, and painting/touch-up.\nIdentify and repair minor issues on the spot whenever possible; document and escalate major issues requiring additional time, resources, or a certified tradesman.\nConduct preventive facility inspections and identify maintenance needs; coordinate larger repair requests and projects with Facilities Management.\nSupport facility readiness for inspections, audits, operational events, and special projects.\nAssist with maintaining safe, clean, and functional workplace environments.\nDocument progress and completion of work orders in web-based applications and written reports; track, prioritize, and close out assigned work orders.\nAssist other technicians on projects that require more than one person to perform safely; fill in for other technicians during time off.\nRespond to after-hours emergency calls and rotate on-call schedule with other team members.\nOperations & Project Support\nTravel regularly to Goodwill NYNJ facilities throughout New York and New Jersey (typically 8–10 assigned locations, visited once or twice monthly).\nPartner with Operations, Facilities, Human Resources, Asset Protection, and other departments to resolve safety and operational concerns and coordinate cross-functional projects.\nPrepare clear, accurate reports summarizing inspections, corrective actions, training activities, fleet compliance, and facility conditions for leadership review.\nMaintain inventories of safety equipment, emergency supplies, and operational resources.\nProvide field support and project coordination during audits, inspections, and organizational initiatives.\nAdhere to all Goodwill and personnel policies and procedures; report safety hazards and injuries to the Manager, HR, and/or Job Coach as applicable.\nAdditional duties as assigned.\nVendor Management & Administrative Paperwork\nCoordinate with outside vendors and contractors for repairs, inspections, and services beyond the scope of in-house maintenance.\nObtain and review vendor quotes, schedule vendor visits, and confirm completed work meets quality and safety standards.\nReview, code, and submit vendor invoices for approval; track invoice status and resolve billing discrepancies.\nMaintain organized administrative records of vendor contracts, certificates of insurance, work orders, and service history for each facility.\nProcess and file safety, maintenance, and compliance paperwork, including inspection reports, permits, and certifications.\nSupport budget tracking by monitoring vendor spend and maintenance costs against facility budgets.\nMaintain accurate, up-to-date documentation and reporting in shared systems for audits, inspections, and internal reporting.\n\nBenchmarks\nSatisfactory interaction with GWNYNJ employees and management, demonstrating a customer-service mindset and attention to compliance.\nTimely initiated and closed work orders.\nAccurate, timely reporting and administrative documentation, with attention to detail across shared folders and software.\nMaintains clean, professional appearance; neat and organized in performing maintenance activities.\nBenchmarks are subject to change to meet business needs with management approval.\n\nQualifications\nHigh school diploma or equivalent required; Associate's degree or technical school designation preferred.\n4–9 years of experience in facilities maintenance, construction, safety, operations, or a related field.\nTechnical knowledge of building systems and mechanicals; ability to perform minor maintenance and repair work.\nExperience conducting inspections, delivering training, managing compliance programs, coordinating projects, or supporting facility operations preferred.\nWorking knowledge of OSHA standards and workplace safety principles.\nExperience using training/compliance-tracking software or similar administrative platforms preferred.\nValid driver's license with a clean driving record; ability to travel throughout New York and New Jersey.\nAbility to lift up to 50 pounds and safely work from ladders when necessary.\n\nSkills Required\nFacilities maintenance experience in office, retail, and/or warehouse locations.\nExperience interacting with typical facility maintenance vendors.\nStrong administrative and reporting skills, including basic computer literacy and experience with mobile work order management devices preferred.\nStrong organizational and project management skills, with the ability to track multiple tasks, timelines, and deliverables simultaneously.\nStrong written, verbal, and problem-solving skills.\nProven ability to successfully interact with stakeholders across the Goodwill organization.\nClean and professional appearance; work uniform required and provided.\n\nPreferred Certifications\nOSHA 30\nFirst Aid/CPR/AED\nPowered Industrial Truck Trainer Certification\nFleet Safety or Defensive Driving Certification\nFEMA ICS-100 and ICS-200\nFacilities, Maintenance, or Safety-related certifications\nProject management training or certification (e.g., CAPM) a plus\n\nWhat We Offer\nGenerous time off policy to use when you need it.\nHealth, wellness, and financial resources to help you achieve your personal goals.\nRobust health benefits including medical, dental, vision, parental leave, and company-sponsored life insurance.\nRetirement matching programs and contributions.\nTransit and commuter benefits.","description_format":"text","description_chars":9612,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Consumer Goods","Cleaning & Household Products","Fashion Design"],"lifecycle":[{"event":"open","at":"2026-10-07T08:54:03Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.511,"p_room":0.28,"age_days":82,"expected_fill_days":30,"reasons":["conf:2","win:tail","crowd:"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/goodwill-nynj-facilities-safety-coordinator","json_url":"https://alion.io/job/goodwill-nynj-facilities-safety-coordinator.json","meta":{"generated_at":"2026-10-18T17:59:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22912,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2420471},"rest":"https://alion.io/mcp/rest/get_company?id=2420471"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgoodwill-nynj-facilities-safety-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgoodwill-nynj-facilities-safety-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgoodwill-nynj-facilities-safety-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/goodwill-nynj-facilities-safety-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgoodwill-nynj-facilities-safety-coordinator"}]}