{"id":4143446,"url":"https://alion.io/job/gp-strategies-learning-administrator","title":"Learning Administrator","company":{"id":1861570,"name":"GP Strategies","domain":"gpstrategies.com","url":"https://alion.io/company/gpstrategies","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Midrand, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T04:49:57Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T06:06:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Duties & Responsibilities\nEnrolment & Seat Utilisation\nSteer importers and dealers to nominate participants and achieve their training targets; promote scheduled courses to the markets.\n\nManage training bookings and seat utilisation for every course.\n\nAct as the primary contact for the markets on scheduling: handle enquiries, and communicate schedules, updates and requirements.\n\nSupport the Analyst with enrolment, registration, cancellation and rescheduling updates in TMSi, and with keeping importer and learner details current.\n\nSupport the Training Co-ordinator with collecting quarterly training requirement requests from the importers.\n\nSupport the Training Co-ordinator with maintaining the training calendar and managing changes, and support the Analyst with publishing training events in TMSi in line with the approved calendar.\n\nFill-Rate & Attendance (SLA)\nRun the contractual fill-rate checkpoints for every course: the early-warning review 21 calendar days before start, the formal measurement 14 calendar days before start, and the final attendance check 5 to 3 business days before delivery.\n\nAct on shortfalls: send participant reminders, escalate to importers and dealers, manage waiting lists and backfill places.\n\nDocument every contact attempt and escalation, so that the evidence is available for Deviation Requests and Legitimate Cause claims.\n\nSupport the Programme / Project Manager with preparing Deviation Requests before the 14-day measurement date, and Legitimate Cause claims with supporting evidence.\n\nMonitor attendance and completion against agreed requirements, and help resolve differences between planned and actual attendance.\n\nSupport markets with visa applications for training participants.\n\nCourse Logistics & Readiness\nBook and schedule training with suppliers, confirm the internal and variable trainers allocated to each course, and co-ordinate their logistics.\n\nSupport the Training Co-ordinator as an operational contact for external training vendors.\n\nPrepare the venue for each course with the training centre reception: room set-up, catering, tools, vehicles and equipment; assist with procurement.\n\nEnsure physical and soft-copy training materials are ready, available, shared with participants and compliant with BMW Corporate Identity before delivery; correct any gap within 48 hours of notice.\n\nSupport the Analyst in mapping course materials in TMSi so that they are accessible before delivery.\n\nPrepare logistics for product launches, special programmes, events and conferences.\n\nTake part in the Programme / Project Manager's briefing for each launch or event, and support the Training Co-ordinator with planning and delivering product launch training events.\n\nCertification\nCreate certificates from training results and share them with the markets.\n\nMarket Communication\nOrganise the monthly market calls and prepare presentation materials.\n\nInform the markets of periodic webcasts.\n\nDistribute the Importer Training Achievement reports, produced by the Analyst from TMSi data, to each importer at the end of every month, showing progress against the training requirements for the quarter.\n\nAct as the first point of contact for importers on issues and queries about their Importer Training Achievement reports, and resolve them with the Analyst where the data needs to be checked or corrected.\n\nTrack each importer's progress towards achieving the training standards during the quarter, and highlight shortfalls to the importers and the Programme / Project Manager early enough for action to be taken.\n\nAt each quarter end, issue the final Importer Training Achievement reports to the importers and submit them to the BMW RO by the agreed deadline, confirming with the Analyst that the data is complete, accurate and reconciled with attendance and completion records.\n\nPrepare an overview of the monthly and quarterly Importer Training Achievement results for the Programme / Project Manager, with support from the Analyst.\n\nCompliance & Operating Standards\nMaintain the compliance register of vendor agreements, work permits, licences, sub-supplier documents and their expiry dates.\n\nFlag renewals to the Training Co-ordinator ahead of expiry, keeping the Programme / Project Manager informed as the accountable owner, so that no document lapses.\n\nSupport the Training Co-ordinator with vendor onboarding documentation, PO requests and invoice checks.\n\nDevelop and maintain the Operating Standards Manual, documenting the processes agreed by the training team.\n\nIntroduce and manage the agreed processes in the Operating Standards Manual across the team, and keep them current as processes change; report on the manual and process adoption to the Programme / Project Manager.\n\nData Integrity & Confidentiality\nKeep enrolment, attendance and contact records complete and accurate; falsification of records is a potential Material Breach under the BMW contract.\n\nProtect the confidentiality of participant and training data.\n\nSupport the Analyst's data-integrity checks.\n\nTeam Support\nTake part in the weekly operations meeting and maintain action logs.\n\nSupport audits and BMW programme reviews with records and documentation.\n\nContribute to improving tools, templates and processes.\n\nAd Hoc Duties\nUndertake additional duties associated with the successful delivery of the BMW ME training programme, as reasonably required by the Programme / Project Manager.\n\nKey Performance Measures\nCourse fill-rate of at least 95% (minimum 8 participants where applicable) at the 14-day measurement, unless an Approved Deviation applies.\n\nFill-rate checkpoints completed and documented on time for every course.\n\nMaterials and venue ready before every delivery, with no content-readiness Non-Compliance Events.\n\nCertificates issued to markets within the agreed time.\n\nImporter Training Achievement reports distributed at every month end, and quarter-end reports submitted to the BMW RO complete, accurate and on time.\n\nNo lapsed vendor agreements, permits or compliance documents.\n\nTimely, accurate responses to market scheduling enquiries.\n\nProfessional Competence\nNo day is the same, so it is important that you can prioritise, manage your time successfully, and work both proactively and reactively.\nExcellent organisation and attention to detail across many concurrent courses.\n\nConfident follow-up and escalation with importers and dealers to secure attendance.\n\nLogistics and event co-ordination experience.\n\nAccurate record-keeping and document control.\n\nExperience using a learning management system; working knowledge of TMSi is an advantage.\n\nProficient in Microsoft Office, particularly Excel, Outlook, PowerPoint and Teams.\n\nClear, professional written and verbal communication in English; Arabic is an advantage.\n\nPersonal Competence\nPersistent and resourceful in getting things done.\n\nCalm and composed under pressure and tight deadlines.\n\nService-minded, courteous and professional with all stakeholders.\n\nCulturally aware across diverse Middle East markets.\n\nTakes ownership of tasks and follows through.\n\nDiscreet with confidential information.\n\nCollaborative team player.","description_format":"text","description_chars":7137,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Corporate Training"],"lifecycle":[{"event":"open","at":"2026-11-12T06:06:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:2","win:early"],"computed_at":"2026-11-12T08:10:02Z"},"pay":null,"html_url":"https://alion.io/job/gp-strategies-learning-administrator","json_url":"https://alion.io/job/gp-strategies-learning-administrator.json","meta":{"generated_at":"2026-11-12T08:10:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16363,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1861570},"rest":"https://alion.io/mcp/rest/get_company?id=1861570"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgp-strategies-learning-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgp-strategies-learning-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgp-strategies-learning-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gp-strategies-learning-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgp-strategies-learning-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4143446}},{"tool":"search_jobs","arguments":{"company":"gpstrategies.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4143446},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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