{"id":703684,"url":"https://alion.io/job/graymatter-robotics-research-administrator","title":"Research Administrator","company":{"id":673422,"name":"GrayMatter Robotics","domain":"graymatter-robotics.com","url":"https://alion.io/company/graymatter-robotics","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Physical AI","optional":false}],"status":"live","first_seen_at":"2026-09-01T00:34:54Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-11-06T15:32:08Z","board_verified":true,"closed_at":null,"days_open":66,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":66},"description":"Summary\nGrayMatter Robotics is a well-capitalized Physical AI company headquartered in Los Angeles, building Factory SuperIntelligence (FSI) through systems that learn, adapt, and develop genuine process intelligence across every part they touch. Our robots take on the tedious, hazardous, and ergonomically demanding work that has kept manufacturing dependent on a shrinking skilled workforce, delivering superhuman performance. Robotics has a demo problem. GMR doesn't. Our systems are in active production today, adapting autonomously to real geometries, real materials, and real process variation without reprogramming. We deliver our system through a Robots-as-a-Service (RaaS) model that converts capital expenditure into an operating subscription, making Physical AI accessible to the manufacturers who need it most. We hire people who want to solve hard physical problems at an industrial scale.\nAs a Research Administrator, you will join our Government Projects team onsite in our Carson, CA office to prepare and submit proposals, oversee reporting and financial administration of awarded contracts, drive compliance with government regulations, oversee reporting requirements, and maintain financial and accounting system integrity.\nRole & Responsibilities\nAs a Research Administrator, you will leverage your background in proposal preparation, proposal submission, government contracting, grant administration, compliance and financial management to:\nEnsure compliance with government regulations, including FAR, DFARS, and other relevant policies.\n\nAssist in preparing and submitting government proposals, ensuring adherence to all requirements.\n\nManage reporting obligations, including financial, technical, and performance reports for government contracts and research grants.\n\nDevelop and maintain financial models to support budget forecasting, contract execution, and research fund tracking.\n\nOversee compliance with government accounting systems and regulations (e.g., DCAA requirements).\n\nManage research funding and ensure compliance with grant administration requirements.\n\nTrack research expenditures and ensure proper allocation of grant funds.\n\nWork closely with internal teams to ensure adherence to government contract and grant guidelines and deliverables.\n\nMaintain records and documentation to support audits, compliance reviews, and grant reporting.\n\nProvide administrative support for contract modifications, grant renewals, and amendments.\n\nCollaborate with legal, finance, and operations teams to ensure seamless contract and grant execution.\n\nProvide support during government contract negotiation by completing the required documents.\n\nExport Control Requirements\nIn order to comply with the export regulations of the United States Government, it is required that the applicant must fall under one of the following categories: (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (i.e. current green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158.\nMinimum Qualifications\nBachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a related field.\n\n5+ years of experience in government contracting, compliance, research administration, or financial administration.\n\nExperience with government proposal preparation, grant compliance, and reporting requirements.\n\nFamiliarity with government accounting standards, financial management, and research fund tracking.\n\nDemonstrate expert-level attention to detail and strong organizational skills.\n\nAbility to communicate and collaborate effectively across multiple teams.\n\nWillingness to work in a fast-paced environment with quickly changing priorities.\n\nMust meet export control requirements in the United States and maintain ongoing work authorization beginning at the time of hire through the entirety of employment.\n\nPreferred Qualifications\nExperience working with DCAA-compliant accounting systems.\n\nKnowledge of SBIR/STTR grant compliance and reporting.\n\nUnderstanding of cost structures, pricing for government contracts, and grant funding mechanisms.\n\nStrong knowledge of FAR, DFARS, and other government contracting regulations.\n\nPrior experience in a startup or technology-driven environment.\n\nGrayMatter Robotics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage and embrace applicants of all backgrounds to apply!\nGrayMatter Robotics is committed to providing reasonable accommodations for candidates with disabilities. If you believe you require accommodations during the recruiting process, please contact  to submit your request.\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nDepending on the position and if listed, compensation may include the base salary range, bonus or commission, and equity. We also provide comprehensive benefits and perks which include but are not limited to medical, dental, vision, unlimited PTO, 401(k) plan + employer match, regular offsite events, a discretionary fund for enhancing productivity and so much more! The range listed on job postings reflect the minimum and maximum new hire salary across levels in Los Angeles, CA.","description_format":"text","description_chars":6053,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Unlimited PTO"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Robotics","Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-09-11T03:27:09Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 13 · green card filings: 2","filings_12m":13,"filings_prev_12m":5,"green_card_filings_12m":2,"median_offered_wage_usd":130500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":45,"band":"ok","label":"Likely open","p_open":1,"p_active":0.742,"p_room":0.6,"age_days":66,"expected_fill_days":77,"reasons":["conf:3","win:late","crowd:junior"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/graymatter-robotics-research-administrator","json_url":"https://alion.io/job/graymatter-robotics-research-administrator.json","meta":{"generated_at":"2026-11-06T19:34:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3047,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673422},"rest":"https://alion.io/mcp/rest/get_company?id=673422"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgraymatter-robotics-research-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgraymatter-robotics-research-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgraymatter-robotics-research-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/graymatter-robotics-research-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgraymatter-robotics-research-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":703684}},{"tool":"search_jobs","arguments":{"company":"graymatter-robotics.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":703684},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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