{"id":1468784,"url":"https://alion.io/job/greenberg-traurig-administrative-assistant","title":"Administrative Assistant","company":{"id":1761387,"name":"Greenberg Traurig","domain":"gtlaw.com","url":"https://alion.io/company/gtlaw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":63,"ghost_share":0,"stale_share":0.73,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33,"max":37,"currency":"USD","period":"hour","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":true},{"name":"Copilot","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2026-09-29T15:34:45Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-18T12:16:25Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Position Summary:\nGreenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment\nJoin our Intellectual Department Team as an Administrative Assistant in our New York City office.\nWe are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.\nThis role will be based in our New York City Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.\nPosition Summary:\nThe Administrative Assistant will provide a range of clerical, administrative and coordination support to attorneys and professional staff in the Intellectual Property Department of the New York office. This individual should be flexible to work overtime as needed.\nKey Responsibilities:\nProvides administrative support for day-to-day activities in the office. \nCreates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner.\nManages attorney calendars, schedules meetings and appointments, reserves conference rooms and coordinates required ancillary services such as room set-up, meeting meals and AV support.\nAssists with the preparation of meeting materials, agendas, notes, reports and other miscellaneous documents. \nAnswers incoming calls and directs them appropriately.\nProvides out-of-office backup support.\nReceives and directs deliveries and keeps accurate logs.\nAssists with attorney time entry.\nProvides travel assistance for attorneys.\nParticipates in the planning and execution of department events and activities.\nSubmits expenses reports, performs credit card reconciliation and processes invoices for payment.\nMaintains and organizes physical and digital files.\nAssists with special projects and other department activities as needed and performs additional duties and responsibilities as assigned.\nQualifications:\nSkills & Competencies\nStrong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.\nStrong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors.\nStrong attention to detail, organizational skills and ability to manage time effectively. \nExcellent interpersonal skills and the ability to collaborate well in a team. \nAbility to work under pressure to meet strict deadlines.\nEducation & Prior Experience\nHigh School Diploma; College Degree is a plus. \n1 - 2 years of experience in a professional administrative position, preferably in a law firm or large or mid-size organization.\nTechnology\nExceptional computer skills with the ability to learn new software applications quickly.\nProficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.\nUnderstanding of AI capabilities, limitations, and responsible use in a professional environment.\nFamiliarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. \nPhysical Requirements:\nWhile performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.\nThis position may also be sedentary and require the employee to sit for extended periods of time.\nRequires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.\nSome filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.\n\nThe expected pay range for this position is:\n$33.73 to $37.32 per hour\n\nSalary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.\n\nGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.","description_format":"text","description_chars":5637,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Dental insurance","Equity","Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-29T15:34:45Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 16","filings_12m":16,"filings_prev_12m":9,"green_card_filings_12m":0,"median_offered_wage_usd":262500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.583,"p_room":0.9,"age_days":19,"expected_fill_days":41,"reasons":["conf:17","stale_co","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":74000,"is_top_pay":true},"html_url":"https://alion.io/job/greenberg-traurig-administrative-assistant","json_url":"https://alion.io/job/greenberg-traurig-administrative-assistant.json","meta":{"generated_at":"2026-10-19T12:54:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9075,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761387},"rest":"https://alion.io/mcp/rest/get_company?id=1761387"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgreenberg-traurig-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgreenberg-traurig-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgreenberg-traurig-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/greenberg-traurig-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgreenberg-traurig-administrative-assistant"}]}