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This role provides comprehensive office support, including coordinating events, special projects and other activities.\nDuties & Responsibilities:\nGreets guests, handles incoming calls, monitors physical access to the office, and promptly notifies team members in accordance with security protocols\nOrganizes department meetings, vendor visits, and special arrangements for visitors\nFacilitates employee office activities and events including conference center coordination, scheduling, catering, set up and cleanup\nManages daily, weekly, monthly conference room reservations calendar and office visit requests\nSupports daily maintenance needs of the office as needed and in conjunction with office services, including management of workspace/seating arrangements and storage areas\nCoordinates and/or performs a wide variety of administrative and program support activities on behalf of Shareholders, Directors and/or Managers, as requested\nProcures and maintains office supplies from approved vendors, ensuring adherence to budget guidelines\nAssists with expense reporting, invoice processing, and reconciliation of Firm credit card accounts\nOversees all building management (including landlords), office equipment and supervises subcontracted vendors/contractors and service providers (e.g., copier services, electrical, HVAC), including coordinating service and monitoring vendor activities\nAdministers the office security system\nAssists office leadership and employees by providing information, answering questions, and assisting with special requests\nActs as backup for office services personnel\nAssists with onboarding and offboarding activities, including workstation preparation, seating assignments, office access, and coordination of related logistics\nSupports workplace health and safety initiatives, emergency preparedness programs, and business continuity requirements\nPerforms additional duties and responsibilities as assigned\nSkills & Competencies:\nExcellent interpersonal and communication skills (oral and written), professional demeanor, and presentation\nAbility to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team\nExceptional attention to detail, outstanding organizational skills, and the ability to manage time effectively\nHighly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented\nAbility to work under pressure to meet strict deadlines and effectively prioritize multiple tasks\nProvides exceptional client service by delivering high-quality work and proactively identifies innovative ways to support and assist others\nundefined\nExercises discretion when working with confidential, proprietary, and sensitive information\nQualifications & Prior Experience:\nHigh school diploma required; Bachelor's degree or equivalent experience preferred\nA minimum of 3 years of administrative experience required\nComputer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook\nExceptional computer skills with the ability to learn new software applications quickly\nPhysical Requirements:\nWhile performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments\nThis position may also be sedentary and require the employee to sit for extended periods of time\nRequires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools","description_format":"text","description_chars":3838,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-31T12:35:31Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":0.9,"age_days":15,"expected_fill_days":42,"reasons":["conf:0","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/greenberg-traurig-office-administrative-coordinator","json_url":"https://alion.io/job/greenberg-traurig-office-administrative-coordinator.json","meta":{"generated_at":"2026-11-15T00:32:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":958,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761387},"rest":"https://alion.io/mcp/rest/get_company?id=1761387"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgreenberg-traurig-office-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgreenberg-traurig-office-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgreenberg-traurig-office-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/greenberg-traurig-office-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgreenberg-traurig-office-administrative-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3566798}},{"tool":"search_jobs","arguments":{"company":"gtlaw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3566798},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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