{"id":1488538,"url":"https://alion.io/job/greenberg-traurig-talent-services-hr-coordinator","title":"Talent Services (HR) Coordinator","company":{"id":1761387,"name":"Greenberg Traurig","domain":"gtlaw.com","url":"https://alion.io/company/gtlaw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":64,"ghost_share":0,"stale_share":0.719,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35,"max":40,"currency":"USD","period":"hour","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-21T07:47:31Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.\nJoin our Human Resources Team as a Talent Services (HR) Coordinator located in our Washington, DC office.\nWe seek a skilled HR professional who thrives in a fast-paced, business-driven environment. This individual will have strong organizational and communication skills, with the ability to manage multiple priorities and handle confidential information with discretion. With a proactive, client-focused approach, you will support employees and leadership across the employee lifecycle and build strong relationships across the organization.\nThis role is based in our Washington, DC office on an in-office basis. This role reports to the Talent Services Senior Manager.\nPosition Summary:\nThe Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Senior Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.\nKey Responsibilities:\nAssists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers.\nSchedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications.\nManages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire.\nPrepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation.\nAssists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment.\nAnswers basic questions on HR policies, procedures, and programs.\nMaintains personnel files (active and terminated employee records) and I-9s; responsible for E-Verify.\nCoordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising.\nAssists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review.\nProcesses employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed.\nAssists with departing attorney processes.\nEnsures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided.\nCoordinates office attorney CLE training programs and processes attorney bar association memberships.\nPerforms additional duties as required, including but not limited to, assisting with other GT offices. \nQualifications:\nSkills & Competencies\nExcellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.\nAbility to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.\nHigh attention to detail, outstanding organizational skills, and the ability to manage time effectively.\nHighly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented.\nAbility to work under pressure to meet strict deadlines and effectively prioritize multiple tasks.\nRecognize confidential, sensitive, and proprietary information and maintain confidentiality.\nProvide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others. \nEducation & Prior Experience\nBachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred.\nThree to five years of experience in a Human Resources support role.\nProfessional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred.\nPossess a basic understanding of HR principles and practices, as well as employment law compliance. \nTechnology\nKnowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday applicant tracking system.\nProficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.\nExceptional computer skills with the ability to learn new software applications quickly.\nUnderstanding of AI capabilities, limitations, and responsible use in a professional environment.\nFamiliarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. \nPhysical Requirements:\nWhile performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.\nThis position may also be sedentary and require the employee to sit for extended periods of time.\nRequires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.\n\nThe expected pay range for this position is:\n$35.97 to $40.09 per hour\n\nActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.\n\nGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.","description_format":"text","description_chars":6768,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Dental insurance","Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-30T00:06:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 16","filings_12m":16,"filings_prev_12m":9,"green_card_filings_12m":0,"median_offered_wage_usd":262500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.611,"p_room":0.9,"age_days":22,"expected_fill_days":41,"reasons":["conf:2","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/greenberg-traurig-talent-services-hr-coordinator","json_url":"https://alion.io/job/greenberg-traurig-talent-services-hr-coordinator.json","meta":{"generated_at":"2026-10-21T09:22:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13228,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761387},"rest":"https://alion.io/mcp/rest/get_company?id=1761387"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgreenberg-traurig-talent-services-hr-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgreenberg-traurig-talent-services-hr-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgreenberg-traurig-talent-services-hr-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/greenberg-traurig-talent-services-hr-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgreenberg-traurig-talent-services-hr-coordinator"}]}