{"id":1600612,"url":"https://alion.io/job/greenwich-house-payroll-coordinator-part-time","title":"Payroll Coordinator (Part-Time)","company":{"id":1800626,"name":"Greenwich House","domain":"greenwichhouse.org","url":"https://alion.io/company/greenwichhouse","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-28T16:55:00Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-11-12T02:39:21Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":44},"description":"Why work at Greenwich House?\nAt Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job - we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.\nFounded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org.\nThe Opportunity\nGreenwich House is seeking a detail-oriented, collaborative, and service-focused Payroll Coordinator to join our team. If you're passionate about payroll accuracy, enjoy problem-solving, and take pride in providing exceptional support to employees, we'd love to meet you.\nThe Payroll Coordinator assists with accurate and timely payroll processing for Greenwich House employees while ensuring compliance with organizational policies, collective bargaining agreements, and federal, state, and local wage and labor regulations. This role maintains employee payroll records, assists with audits, reconciles payroll and timekeeping data, and provides exceptional service to staff by responding to payroll-related inquiries. The Payroll Coordinator will work closely with the Payroll Manager, Human Resources, Finance, and departmental supervisors to ensure reliable, timely, and efficient payroll processes.\nTo support a successful transition into the role, on-site presence will be required for the first 4 to 6 weeks to complete in-depth training on Greenwich House's payroll processes, systems, organizational policies, and procedures. Following this initial training period, the Payroll Coordinator will work on a hybrid schedule, balancing on-site collaboration with remote work.\nResponsibilities\nPayroll Processing & Administration\nAssist with bi-weekly payroll processes in ADP Workforce Now for all employees, including hourly, salaried, and union staff. \nAct as a designated backup to execute the full end-to-end payroll process, ensuring accuracy, timeliness, and compliance when coverage is required.\nReview and validate timecards, ensuring accuracy of hours worked, overtime calculations, and paid time off entries.\nAdjust employee schedules in the time and attendance system as needed.\nEnter, update, and maintain accurate payroll records including salary changes, deductions, and wage garnishments.\nPrepare and run payroll reports for HR and Finance review.\nCompliance & Auditing\nEnsure compliance with federal, state, and local wage and hour regulations, staying informed of updates and changes in legislation.\nCollaborate with internal auditors during payroll and financial audits.\nMaintain strict confidentiality and data integrity following organizational policies and privacy regulations.\nAssist with quarterly and year-end payroll activities including W-2 preparation and tax reconciliations.\nReporting & Analysis\nGenerate payroll summaries, earnings and deduction reports, and other analytics as needed.\nPrepare and maintain organized, well-documented reports, ensuring timely filing and secure storage in assigned systems.\nTrack and monitor payroll deadlines, proactively escalating issues to the Payroll Manager.\nIdentify payroll discrepancies and provide timely resolutions.\nEmployee Support & Cross-Functional Collaboration\nRespond to payroll and Time & Attendance inquiries from employees and managers in a professional and timely manner.\nInvestigate and troubleshoot payroll issues and discrepancies, ensuring timely, compliant, and policy-aligned resolutions.\nPartner with HR to ensure accurate processing of employee leaves, benefits deductions, and status changes.\nPerform tasks and special projects assigned by the Payroll Manager and Finance leadership.\nPerform ad hoc projects and other duties as required.\nSystem Administration\nMaintain proficiency in ADP Workforce Now and serve as a resource for system navigation and troubleshooting.\nParticipate in system upgrades, testing, and process improvements.\nRecommend enhancements to payroll processes to drive accuracy, compliance, and efficiency.\nWhat You’ll Bring\nEducation & Experience\nAssociate’s degree in Business Administration, Accounting, Human Resources, or related field required; Bachelor’s degree preferred.\nMinimum of 2 years payroll experience, preferably in a nonprofit or multi-site environment.\nExperience using ADP Workforce Now required.\nFamiliarity with time and attendance systems (e.g. ADP Time & Attendance) preferred.\nExperience working with union payroll and collective bargaining agreements a plus.\nSkills & Competencies\nStrong understanding of payroll regulations, taxes, and wage laws.\nHigh attention to detail and accuracy.\nAbility to analyze data and identify discrepancies.\nExcellent organizational and time management skills.\nStrong interpersonal, written, and verbal communication skills.\nMaintain high level of confidentiality, integrity, and professionalism.\nAbility to work under pressure and meet deadlines.\nStrong problem-solving and troubleshooting abilities.\nProficiency in Microsoft Office products (Excel, Word, and Outlook) and payroll reporting tools.\nEmployment Details\nDepartment: Finance/Payroll\nLocation: Hybrid; 623 Broadway, New York, NY 10012\nSchedule: 20 hours/week, Monday - Friday, 9:00 AM - 5:00 PM (flexible schedule)\nFLSA Classification: Non-Exempt\nEmployment Type: Part-Time\nReports To: Payroll Manager\nUnion Representation: Non-Union\nSalary Range\nThe expected hourly rate for this position is between $25-30 per hour. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.\nBenefits\nGreenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.\nEqual Employment Opportunity & Accessibility\nGreenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We are committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. 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