{"id":3202195,"url":"https://alion.io/job/grenzebach-group-administrative-coordinator","title":"Administrative Coordinator","company":{"id":176679,"name":"Grenzebach Group","domain":"grenzebach.com","url":"https://alion.io/company/grenzebach","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-24T09:12:08Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-26T10:04:29Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Administrative Coordinator\nPosition Overview\nWe are looking for a highly organized, friendly, and professional Administrative Coordinator who will also assist with reception tasks and light housekeeping duties. This role requires strong communication skills, a good eye for detail, and proficiency in Microsoft Excel. The ideal candidate will be able to multitask ??? the first point of contact for visitors and clients, manage office duties, and help maintain a clean and organized workspace.\nKey Responsibilities (including but not limited to):\nReceptionist Duties:\nGreet and welcome visitors, clients, and employees in a professional and courteous manner.\nAnswer and direct phone calls, emails, and other inquiries.\nManage office visitors and maintain guest logs.\nMaintain the reception area in a neat and tidy manner.\nHandle incoming and outgoing mail and packages.\nSchedule appointments and coordinate meetings for office staff.\nAdministrative Duties:\nAssist with filing, data entry, and document management.\nPrepare and maintain office documents, spreadsheets, and reports using Microsoft Excel.\nAssist with the preparation and coordination of office meetings and events.\nMaintain office supplies and place orders as necessary.\nSupport other departments with administrative tasks as needed.\nAssist with travel and reservations for customer and vendor visits.\nHousekeeping Duties:\nEnsure common areas (kitchen, break room, lobby) are clean and organized throughout the day.\nMaintain tidiness in meeting rooms and offices after meetings or events.\nAssist with light cleaning tasks such as restocking paper products, cleaning up kitchen areas, etc.\nQualifications\nWhat we need you to have:\nHigh school diploma or equivalent required\nProven experience as a receptionist, administrative assistant, or similar role.\nProficiency in Microsoft Excel, including the ability to create, manage, and analyze spreadsheets.\nExcellent communication skills, both verbal and written.\nAbility to multi-task and prioritize in a fast-paced environment.\nStrong organizational skills and attention to detail.\nFriendly, professional, and customer-service-oriented demeanor.\nAbility to perform light housekeeping tasks and maintain office cleanliness.\nWhat we’d love you to have:\nExperience with office equipment (printer, copier, etc.).\nKnowledge of office management systems and procedures.\nPrevious experience in a similar environment is a plus.\nAdditional Information:\nThis position may require occasional lifting of up to 40 pounds, bending, and extended periods of sitting or standing. The ability to perform light physical tasks, such as organizing supplies and maintaining office cleanliness, is also essential.\nApplicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently.\nMinimal travel requirements.","description_format":"text","description_chars":2879,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Automation","Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-10-24T09:12:08Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":35,"reasons":["conf:15","win:early"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/grenzebach-group-administrative-coordinator","json_url":"https://alion.io/job/grenzebach-group-administrative-coordinator.json","meta":{"generated_at":"2026-10-26T11:22:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15348,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":176679},"rest":"https://alion.io/mcp/rest/get_company?id=176679"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgrenzebach-group-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgrenzebach-group-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgrenzebach-group-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/grenzebach-group-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgrenzebach-group-administrative-coordinator"}]}