{"id":775186,"url":"https://alion.io/job/greycroft-executive-assistant","title":"Executive Assistant","company":{"id":676383,"name":"Greycroft","domain":"greycroft.com","url":"https://alion.io/company/greycroft","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":72000,"max_usd":144000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true},{"name":"Dropbox","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-09-01T19:15:42Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-11-10T16:40:25Z","board_verified":true,"closed_at":null,"days_open":69,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":69},"description":"Executive Assistant\nLocation: San Francisco\nReporting to: Marcie Vu and Mark Terbeek\nABOUT GREYCROFT\nGreycroft is a multi-stage, multi-strategy venture capital firm that partners with entrepreneurs building category-defining companies across technology, sustainability, and consumer brands. Founded in 2006, Greycroft manages over $4 billion in assets and has made more than 400 investments since inception. Additional information can be found at greycroft.com\nOBJECTIVE\nWe are looking for an Executive Assistant to join us onsite in San Francisco, providing dedicated support to two investment team partners in a high-velocity, high-stakes environment. You must be a thoughtful, professional communicator, hyper-organized, and skilled at prioritizing demands for two partners without missing a beat. We are seeking an individual who is calm under pressure, exercises excellent judgment and discretion with sensitive deal and firm information, and anticipates needs before being asked. The ideal candidate prioritizes the team over themselves, is enthusiastic about venture capital, and is passionate about driving efficiency for both partners and the broader firm.\n\nRESPONSIBILITIES\nCalendar & Schedule Management\nManage complex, high-volume calendars for two investment team partners, each with distinct scheduling needs\nProactively structure and prioritize time for meetings, travel, board commitments, and deal work\nAnticipate scheduling conflicts and resolve them before they require the partners’ attention\nCommunications & Correspondence\nServe as a key point of contact for internal and external stakeholders, always exercising discretion and professionalism\nDraft, manage, and triage correspondence with sound judgment on urgency and priority\nAdapt communication style and approach to match each partner's preferences and working style\nTravel & Logistics\nCoordinate detailed, often fast-changing travel arrangements\nManage expense reporting and related administrative logistics\nCross-Functional & Firm-Wide Coordination\nBalance individual partner priorities against broader firm-wide goals and deadlines\nPartner with other members of the investment and operations teams to ensure alignment across the firm\nDeal & Portfolio Support\nPrepare briefing materials and background context ahead of founder, board, and LP meetings\nSupport diligence processes by coordinating calls, materials, and follow-ups\nCoordinate board meeting logistics and ongoing touchpoints with portfolio companies where necessary\nConfidentiality\nMaintain the highest level of discretion when handling sensitive deal, financial, and personnel information\n\nREQUIREMENTS\nA minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level leadership within venture capital/private equity or relevant financial services industry\nExceptional organizational and time-management skills, with the ability to prioritize tasks effectively\nStrong written and verbal communication skills, with a high level of professionalism and discretion\nDemonstrated ability to operate independently and proactively with minimal direction\nStrong ability to manage ambiguity, exercising sound judgment when instructions are incomplete\nPreference for AI fluency with the ability to seamlessly use the modern technology stack used by the firm, including but not limited to Microsoft Suite, Zoom, Slack, Dropbox, ChatGPT/Claude, etc.\nHigh degree of discretion and trustworthiness in handling confidential information\nA collaborative, team-first mindset with a strong sense of ownership and follow-through\nCalm, even-tempered, and resilient under pressure\nBachelor's degree or equivalent experience in a related field is preferred\nTotal Compensation Range: 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