{"id":3653421,"url":"https://alion.io/job/greystar-litigation-intake-specialist","title":"Litigation Intake Specialist","company":{"id":4551,"name":"Greystar","domain":"greystar.com","url":"https://alion.io/company/greystar","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":100,"ghost_share":0,"stale_share":0.75,"repost_share":0.03,"time_to_fill_p50_days":27,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-02T00:00:00Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-10T07:57:22Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"ABOUT GREYSTAR\nGreystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.\nJOB DESCRIPTION SUMMARY\nThis position is for a Litigation Intake Specialist. The position will carefully intake all Service of Process and legal inquiries, enter the matter details accurately into our legal matter management system (TyMetrix 360), and then triage cases to the correct Greystar team members responsible for resolving the matter.Team:\nThis position is on our Triage Tiger Team within Legal Operations. We intake matters from a variety of sources to include Service of Process from our registered agent (CT Corp), Legal Inquiries from Greystar employees, Legal Notices received from property owners/clients, escalations from residents to prevent concerns from becoming litigation.\nJOB DESCRIPTION\nKey Responsibilities\nFollow documented Team Standard Operating Procedure guides and the Team Messaging Library consistently without deviation. When a situation is unique, escalate to your supervisor for guidance.\nProvide positive and supportive responses to all inquiries using Team Messaging Library templates with a strong client relations and solution-oriented mindset.\nAccurately enter legal matters into TyMetrix 360, Greystar’s legal matter management tool.\nCorrectly assess the matter type and stage and update the matter with property details.\nIdentify, calendar, and verify response deadlines, court dates, and related events from Service of Process documents.\nTriage matters to the correct Greystar employees using standardized templates.\nTrack responses to confirm clean handovers to litigation team members.\nCoordinate legal firm registration into T360.\nSupport team members who are new users to a legal matter management system.\nSupport projects and other duties as assigned as our new team evolves.\nRequired Skills\nVery strong attention to detail.\nWorking knowledge of paralegal practice and civil litigation.\nKnowledge of civil litigation procedures and core tasks.\nIndependently identify open tasks, follow up on pending matters, and take ownership of assignments without being prompted.\nAbility to understand the purpose of tasks, recognize problems, anticipate next steps, and know when to escalate.\nExcellent communication skills and grammar, including the ability to write professional, accurate, and actionable email correspondence with a strong client relations and solution-oriented mindset.\nExcellent judgment to understand when a process flow or template may require refinement or nuance and be proactive in suggesting process improvements to team leadership. \nTake ownership of accuracy: self-review work, correct errors promptly and transparently, and respond constructively to coaching and quality feedback \nReliable attendance and adherence to the scheduled workday, as the role is time-sensitive and coverage-dependent. \nQualifications\nBachelor’s degree is required \nParalegal certification is required \n6+ years of paralegal experience with a focus on litigation intake or litigation team support \nExperience working with Legal Matter Management systems is required. Greystar uses TyMetrix 360 from Wolters Kluwer. Candidates with experience with TyMetrix 360 are preferred. \nStrong knowledge of legal matter types such as demand letters, disputes, employment litigation, financial issues (bankruptcy, debt recovery, liens, wage garnishments), habitability, housing, notice of intent, personal injury, construction and development issues, small claims court, subpoenas, etc. \nA strong understanding of time sensitivity for responses and an understanding of which matters need to be immediately elevated. \nDemonstrated accuracy and quality in a high-volume, deadline-driven environment \nProficiency with Microsoft Office suite applications \nAbility to work in a fast-paced environment with the ability to prioritize \nAdditional Compensation:\nMany factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.\nCorporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.\nOnsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.\nRobust Benefits Offered*:\nCompetitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage.\nGenerous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.\nFor onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.\n6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).\n401(k) with Company Match up to 6% of pay after 6 months of service.\nPaid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).\nEmployee Assistance Program.\nCritical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.\nCharitable giving program and benefits.\n*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.\nGreystar will consider for employment qualified applicants with arrest and conviction records.\nGreystar is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law.\nImportant Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to .","description_format":"text","description_chars":7180,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Real Estate Investment","Property Development","Property Management"],"lifecycle":[{"event":"open","at":"2026-11-03T00:56:38Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":8,"expected_fill_days":27,"reasons":["conf:5","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/greystar-litigation-intake-specialist","json_url":"https://alion.io/job/greystar-litigation-intake-specialist.json","meta":{"generated_at":"2026-11-10T17:41:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6674,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4551},"rest":"https://alion.io/mcp/rest/get_company?id=4551"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgreystar-litigation-intake-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgreystar-litigation-intake-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgreystar-litigation-intake-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/greystar-litigation-intake-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgreystar-litigation-intake-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3653421}},{"tool":"search_jobs","arguments":{"company":"greystar.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3653421},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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