{"id":2481082,"url":"https://alion.io/job/gridmatic-office-manager","title":"Office Manager","company":{"id":63435,"name":"Gridmatic","domain":"gridmatic.com","url":"https://alion.io/company/gridmatic","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":12,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":87,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":99000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-13T22:32:40Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-17T12:24:57Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":3},"description":"About the role\nWe're opening a new self-managed Houston office for Gridmatic and need someone to own it end to end. This is a hands-on role for a person who likes being the reason an office runs well - the go-to for everything from a broken badge reader to a new hire's first day. You'll own our new office’s day-to-day operations for a growing team of 20 employees. Because this is our own space rather than a serviced/co-working office, you'll directly manage the vendors and systems that keep it running and set the standard going forward. You'll wear a variety of hats: mainly office manager (facilities, vendors, the physical space) with some support as an HR coordinator (onboarding, people operations, culture). You're the first friendly face people see and the person who quietly makes the office work.\nRough split of where your time goes (it flexes with what the office needs):\n60% - Office & facilities: the day-to-day running of the space, plus sourcing and managing vendors and the office budget.\n30% - HR coordination: onboarding, HR admin, and recruiting logistics.\n10% - Employee experience: events, celebrations, and the in-office experience.\nWhat you'll do\nOffice & facilities operations\nOwn the day-to-day running of the Houston office: reception, mail and couriers, supplies, kitchen, and the general \"is everything working\" of the space.\nManage building access, badges, and security systems; be the point of contact with building management.\nKeep the office safe and compliant: fire safety, first aid, emergency procedures, and health & safety basics.\nTriage and resolve facilities issues quickly, escalating the big ones and handling the rest yourself.\nPartner closely with the Facilities team in our Cupertino, CA office to align on processes and keep a high, consistent standard across both offices.\nVendors & budget\nManage the vendors that keep a self-managed office running: cleaning, utilities, waste, catering/snacks, plants, HVAC and maintenance.\nSource, negotiate, and hold vendors accountable to their contracts and service levels.\nOwn the office budget: track spend, flag variances, and find sensible ways to save.\nPeople operations & HR coordination\nRun a great onboarding experience: equipment, accounts, desk setup, and a welcoming first day and first week for every new hire.\nCoordinate HR administration - offer paperwork, records, benefits enrollment support, and answering everyday \"how does this work here\" questions.\nPartner with the central People/HR team on policies, compliance, and employee questions specific to the Houston office.\nSupport recruiting logistics: scheduling interviews, hosting candidates on-site, and making them feel welcome.\nEmployee experience\nPlan office events, team lunches, and celebrations that make people genuinely excited to come in.\nOwn the in-office experience and be an early shaper of the Houston office's culture as it grows.\nWhat you bring\nRequired\n3+ years in office management, facilities, workplace experience, executive support, or a closely related operations/HR role.\nBased in or able to reliably commute to the Houston office five days a week.\nExperience directly managing vendors and/or a facilities budget (not just working within a serviced office).\nStrong organization and follow-through: you keep many small things moving without dropping them.\nExcellent interpersonal skills and sound judgment about when to handle, when to escalate, and when to keep something confidential.\nComfort with standard workplace tools (Google Workspace or similar, plus basic HR/ticketing systems).\nBased in or able to reliably commute to the Houston office five days a week \nBonus points\nExperience opening, moving, or standing up a new office space.\nExposure to HR coordination, onboarding, or people operations.\nFamiliarity with health & safety, building compliance, or vendor contracting.\nInterest in energy, power markets, or a fast-moving technical environment.\nTaking care of you today:\nContinuing Education Opportunities\nFlexible PTO\nMedical, Dental and Vision plans with competitive employer contributions\nPre-Tax commuter benefits\n$1500/year non profit donation matching program through Millie\nHome Office Stipend\nProtecting your future for you and your family:\n401K contribution match up to 4%\nCompany-paid parental leave\nCompany Paid Life Insurance\nStock Option Loan Program\nPay range\n$1—$1 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