{"id":3826243,"url":"https://alion.io/job/griffith-college-operations-manager","title":"Operations Manager","company":{"id":1831378,"name":"Griffith College","domain":"griffith.ie","url":"https://alion.io/company/griffith-ie","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Management","role_family":"Management","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T18:32:27Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T18:53:44Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title: Operations Manager\nReporting to: General Manager, Griffith Halls of Residence\nLocation: Griffith College Dublin\nJob Type: Full-time / Permanent (subject to 6-months probationary period)\nJob Summary\nThe Operations Manager oversees the daily operations of Griffith Halls of Residence, including maintenance, housekeeping, staffing, accommodation readiness, health and safety, and contractor management. The role is responsible for ensuring the smooth transition between academic-year student accommodation and summer short-stay operations, maintaining high standards and supporting the General Manager in the efficient running of GHR. The Operations Manager also deputises for the General Manager when required, within agreed authority.\n\nKey Responsibilities\nOperations and Staff Management\nOversee daily GHR operations, maintenance and housekeeping teams.\nManage supervisors, staff performance, work schedules and operational priorities.\nCoordinate with Accommodation, Security, Front Desk and other departments.\nCarry out regular property inspections and address operational issues.\nEnsure adequate staffing and service standards throughout the year.\nMaintenance and Facilities\nManage planned preventive maintenance (PPM), reactive repairs and statutory inspections.\nMaintain asset registers, maintenance schedules, service records and certificates.\nCoordinate repairs, refurbishments, equipment servicing and furniture replacements.\nOversee building services, including heating, electrical, plumbing, ventilation, drainage and access.\nManage contractors, quotations, purchase orders and approved works.\nHousekeeping and Accommodation\nManage housekeeping standards, cleaning schedules and apartment inspections.\nCoordinate deep cleaning, repairs and room preparation before occupancy.\nOversee linen, cleaning supplies, equipment and stock management.\nMonitor housekeeping performance, quality and operating costs.\nMercury PMS and Accommodation Planning\nManage the operational use of Mercury PMS for maintenance, housekeeping and room availability.\nCoordinate apartment allocations, room moves, maintenance holds and accommodation readiness.\nWork with the General Manager and Accommodation Office on room configurations, group zoning and seasonal requirements.\nEnsure accommodation is ready and accurately recorded before release for occupation.\nAcademic Year and Summer Operations\nPlan and manage transitions between student accommodation and summer short-stay operations.\nCoordinate departures, inspections, cleaning, repairs and accommodation preparation.\nManage summer staffing requirements, including approximately 30 temporary employees.\nPrepare rosters and coordinate seasonal recruitment, training and operational coverage.\nEnsure accommodation is ready for language schools, short-stay guests and returning students.\nHealth, Safety and Compliance\nOversee GHR health and safety procedures, risk assessments and compliance records.\nCoordinate fire safety maintenance, evacuation drills, emergency lighting and fire alarm servicing.\nManage water hygiene, Legionella controls and other required inspections.\nEnsure contractors follow appropriate safety procedures.\nMaintain incident records and follow up on identified risks and corrective actions.\nBuilding Systems, Utilities and Laundry\nOversee the Rointe heating management system and solar PV installation.\nMonitor electricity, heating and water consumption and investigate unusual usage.\nSupport the General Manager in identifying and progressing opportunities for campus-wide collaboration on utilities, life-safety equipment and sustainability, with GHR’s participation led and coordinated through the General Manager’s office.\nManage summer laundry operations and the Circuit Laundry service agreement.\nMaintain operational stores, stock levels and equipment.\nProjects and Financial Management\nPlan and coordinate maintenance improvements, refurbishments and equipment replacements.\nAssist the General Manager with operational budgets and project planning.\nReview quotations, purchase orders and invoices within approved limits.\nMonitor expenditure, contractor performance and project completion.\nIdentify cost-saving and efficiency improvements.\nSecurity, Sustainability and Emergency Planning\nWork with Security on access control, incidents and building safety.\nSupport emergency response and business continuity arrangements.\nRepresent GHR on the College Sustainability and Crisis Management Committees.\nCoordinate relevant environmental and energy-saving initiatives.\nGeneral Manager Cover\nDeputise for the General Manager during agreed absences.\nOversee daily operations, staffing and urgent operational matters within delegated authority.\nEscalate significant incidents and decisions requiring General Manager approval.\nReporting Responsibilities\nProvide regular updates to the General Manager on maintenance, housekeeping, accommodation readiness, staffing, compliance, contractors, operational expenditure and ongoing projects.\nExperience and Qualifications\nEssential\nManagement experience in student accommodation, hospitality, facilities or a similar environment.\nExperience managing maintenance, housekeeping and operational teams.\nKnowledge of health and safety, contractor management and building maintenance.\nStrong organisational, communication, budgeting and problem-solving skills.\nExperience using property management systems and standard office software.\nDesirable\nExperience in student accommodation and seasonal operations.\nKnowledge of Mercury PMS, heating controls and building services.\nRelevant qualification in facilities, hospitality, property management or health and safety.\nWorking Arrangements\nThe role is based at GHR, Dublin 8. Flexibility may be required during seasonal transitions, busy operational periods and emergencies, including occasional evening or weekend attendance under agreed arrangements.\nResponsibility and Authority\nThe Operations Manager reports directly to the GHR General Manager and works within approved budgets, delegated authority and College policies.\nThe General Manager retains overall responsibility for strategy, commercial decisions and financial oversight. Statutory duties remain with the relevant legal duty holders.\nThe role’s operational responsibility is limited to Griffith Halls of Residence. Participation in campus-wide initiatives is coordinated through the GHR General Manager and does not extend the role’s remit to facilities management of the wider Griffith College estate.\nAbout Griffith College\nGriffith College is a welcoming, ambitious and people-focused institution where the quality of the working environment is shaped as much by the people as by the purpose. Across our campuses in Dublin, Cork and Limerick, colleagues work in supportive teams where professionalism, mutual respect and collaboration are part of everyday life.\nFounded in 1974, Griffith College is Ireland’s largest independent third-level institution, with a community of over 8,000 students across its campuses. The College delivers a broad range of undergraduate, postgraduate and professional programmes across disciplines including business, law, computing, journalism, design and pharmaceutical science.\nWhat sets Griffith apart is not only its commitment to high-quality education, but the culture that underpins it. Staff regularly speak about the strength of the relationships they build here, the trust between colleagues, the willingness to support one another, and the opportunity to contribute to an organisation that has meaningful impact on students from Ireland and internationally, working alongside people who genuinely care about what they do and who they work with.\nOur Vision\n‘To be recognised among the leading, innovative and socially enterprising of Ireland’s universities”\nWhy work for Griffith College?\nCompetitive salary package\nAccess to the College’s pension scheme\nAccess to healthcare plans for employees and their families\nEnhanced maternity leave pay\nFlexible working arrangements in line with the College's remote working policy\nAccess to ongoing Continuing Professional Development (CPD) programmes, up to Doctorate level\nSubsidised College programmes to support career development and upskilling.\nOpportunities for staff mobility through Erasmus+ and other international mobility programmes\nMental Health and Wellbeing support available\nFree weekly yoga classes\nAccess to onsite fitness equipment\nAvailability of green space on campus, accessible to staff for sports and recreational activities\nCycle to Work scheme\nVibrant, multidisciplinary and multicultural learning environment\nInclusive and diverse community\nInnovative and agile place to work\nWelcoming environment committed to both learner and staff development\nStaff discounts and offers from a wide range of retailers and service providers\nPreferential accommodation rates during the summer period for staff, and for friends and family of staff at Griffith Rooms\nYear-round staff social and wellbeing events, including BBQs, coffee mornings, wellness talks, EDI events, and more\nOnsite subsidised restaurant\nFree parking facilities\nStaff Social Club with regular events\nThis job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College.\nGriffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.","description_format":"text","description_chars":9546,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-05T18:32:27Z"}],"visa":[{"country":"IE","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Irish employment permits in 12 months: 5","filings_12m":5,"filings_prev_12m":4,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Employment permits","cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["Department of Enterprise, Trade and Employment: employment permits issued to companies"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:3","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/griffith-college-operations-manager","json_url":"https://alion.io/job/griffith-college-operations-manager.json","meta":{"generated_at":"2026-11-07T19:38:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30622,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1831378},"rest":"https://alion.io/mcp/rest/get_company?id=1831378"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgriffith-college-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgriffith-college-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgriffith-college-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/griffith-college-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgriffith-college-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3826243}},{"tool":"search_jobs","arguments":{"company":"griffith.ie","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3826243},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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