Executive Assistant

Griffith Foods is the caring, creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip, Illinois USA, Griffith Foods is known for true, collaborative innovation guided by their Purpose of “We Blend Care and Creativity to Nourish the World”. The company’s product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information, visit www.griffithfoods.com.

Major Duties &Responsibilities

• Managing executives’calendars and setup meetings. Scanning of email, identifyingregular tasks

• Handle and prioritize all routine outgoing or incoming correspondence.

• Acting as the point of contact among executives, employees, clientsand other external partners

• Managing information flow in a timelyand accuratemanner

• Anticipate Travel needs and agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.

• Creates logicalitinerary based on MDs availability.

• Provides support with travel documentation and procedures including visas.

• Takes brief and delivers full event management within budget.

• Prepares agenda as directed by MD.

• May provide on-site facilitation of eventincluding taking notes.

• Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departmentsdocument production and formatting,proof reading materials for consistency, grammar, and spelling.

• Assistswith miscellaneous complex administrative tasks.

• Invoicing and accounts reconciliation support

• Office/meeting room bookings

• Works in and across formal and informal teams developing trusting relationships and promotesthe value of teamwork throughout the organization.

• Attend regular internal forums and calls.

Working Relationships:

• Reports to President & Managing Director - IMEA

• Geographic coverage - India

• Work Location - Bangalore

Qualificationand Experience:

• Any University degree.An MBA degree will be an added advantage.

• 5years of experiencein administration activities.

Competencies

• Friendly and professional manner

• Used to workingwith confidential information.

• Excellent attention to detail.

• Good skills in Word, Excel, PowerPointand Outlook.

• Superior relationship-building skills.

• The ability to stay calm under pressure.

• Ability to work independently and in a team.

• Ability to deal with Ambiguity.