{"id":4030887,"url":"https://alion.io/job/grindrod-executive-assistant-2","title":"Executive Assistant","company":{"id":2521139,"name":"Grindrod","domain":"grindrod.com","url":"https://alion.io/company/grindrod","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Careers Interface","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T18:35:42Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T18:35:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Introduction\nGrindrod Container Solutions is seeking to secure the permanent services of an Executive Assistant to join their Head Office team in Durban. The successful candidate will serve as the first point of contact for clients, visitors, and stakeholders, ensuring a warm and professional welcome while representing the company positively. In addition, the role provides comprehensive administrative and executive support to the Divisional Executive, requiring exceptional communication skills, strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will demonstrate initiative, sound judgment, and a proactive approach to problem-solving, particularly during the Divisional Executive’s absence. This position is suited to an individual who thrives in a dynamic environment and is committed to delivering high-quality administrative and customer service support.\nJob description\nThe successful applicant will be responsible for but not limited to:\n Welcoming and assisting visitors at all levels of seniority, ensuring a professional, friendly, and positive first impression of the company.\nAnswering, screening, and directing incoming telephone calls professionally and efficiently, while maintaining accurate visitor and call records.\nMaintaining a well-organized, professional, and presentable reception area at all times.\nScheduling appointments, meetings, and manage calendars for a Divisional Executive.\nHandling administrative tasks such as filing, document preparation, and data capturing.\nAssisting with company correspondence and reports.\nHandling confidential information with discretion.\nAssisting with client onboarding and administrative processes.\nLiaising with staff, clients, and external partners when required.\nManaging Divisional Executive’s electronic diary, assessing priority of appointments and reallocation as necessary.\nManaging Divisional Executive’s travelling arrangements (including visas / accommodation).\nProcessing Divisional Executive’s correspondence, ensuring that incoming correspondence is dealt with by the Divisional Executive, or on behalf of the Divisional Executive, or other staff as appropriate.\nMaintaining records of Divisional Executive’s contacts.\nAssisting Divisional Executive in researching and following up on matters which fall within the Divisional Executive’s responsibility - proactively follow up on outstanding matters to ensure timely responses and resolution.\nProducing documents, briefing papers, reports and presentations for the Divisional Executive.\nPreparing high-level boardrooms and coordinating catering for Management Committee (MC) meetings when required.\nHandling any other duties as may reasonably be required by the Divisional Executive.\nOrganising meetings and ensuring that the Divisional Executive is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.\nMinimum requirements\nQualification / s\nGrade 12 (Matric) or equivalent. \nBachelor of Commerce in Business Administration or related field\nExperience\n 3 - 5 years of experience in a similar role.\nRequired skills\nThe following experience is preferable:\n Proven experience as a receptionist and executive assistant\nProficient in Microsoft Office (Excel, Word, Outlook), including a working knowledge of presentation software packages\nExceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the organisation\nStrong organisational and time management abilities \nAbility to work independently and as part of a team\nExcellent attention to detail, with the ability to maintain a high level of accuracy\nFriendly and approachable personality\n Ability to prioritise tasks and meet deadlines\n Problem-solving mindset and willingness to take initiative\nExperienced Personal Assistant at senior management level\nExperience of electronic diary management\nAbility to organise and plan own work\nA flexible, pro-active approach to work including the ability to prioritise and re-prioritise\nAbility to work on own initiative\nAbility to deal with sensitive information with discretion and to maintain confidentiality\nDue consideration will be given to the company's employment equity targets. \nOnly shortlisted candidates will be contacted. If you have not received a response within three (3) weeks after the closing date, please consider your application unsuccessful.","description_format":"text","description_chars":4489,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics"],"lifecycle":[{"event":"open","at":"2026-11-10T18:35:42Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":6,"reasons":["conf:2","win:early"],"computed_at":"2026-11-10T21:18:48Z"},"pay":null,"html_url":"https://alion.io/job/grindrod-executive-assistant-2","json_url":"https://alion.io/job/grindrod-executive-assistant-2.json","meta":{"generated_at":"2026-11-10T21:18:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14913,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2521139},"rest":"https://alion.io/mcp/rest/get_company?id=2521139"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgrindrod-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgrindrod-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgrindrod-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/grindrod-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgrindrod-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4030887}},{"tool":"search_jobs","arguments":{"company":"grindrod.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4030887},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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