{"id":3325530,"url":"https://alion.io/job/group-bayport-sr-executive-administration","title":"Sr. Executive - Administration","company":{"id":3808936,"name":"Group Bayport","domain":"groupbayport.com","url":"https://alion.io/company/caterpillar-signs","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gandhinagar, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":550000,"max":650000,"currency":"INR","period":"year","gross":null,"usd_annual":6861},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T06:39:26Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-29T06:45:48Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Description: Admin Executive\nDepartment: Administration / Facility Management\nLocation: Gandhinagar, Gujarat\nReporting To: AGM - Administration\nJob Purpose\nThe Admin Executive will support smooth day-to-day office administration and facility operations by coordinating vendors, maintaining workplace standards, handling employee service requirements, monitoring administrative activities, and ensuring timely closure of operational issues.\nThe role requires a highly organized and proactive individual with strong follow-up skills and a service-oriented approach.\nKey Responsibilities\n1. Office & Facility Administration\nManage day-to-day office and facility operations.\nEnsure proper upkeep of workstations, meeting rooms, reception, pantry, washrooms, common areas, and other office facilities.\nConduct regular facility rounds and identify maintenance, housekeeping, hygiene, and safety concerns.\nCoordinate preventive and breakdown maintenance for office infrastructure and equipment.\nTrack administrative service requests and ensure timely closure.\n\n2. Vendor Management\nCoordinate with housekeeping, security, pantry, maintenance, pest-control, and other facility service providers.\nMonitor vendor manpower attendance, deployment, service quality, and SLA adherence.\nFollow up with vendors for timely resolution of service issues.\nVerify service records and support invoice/billing documentation.\nEscalate recurring service deficiencies to the Administration Manager.\n\n3. Employee & Workplace Support\nAddress employees' day-to-day administration and facility-related requirements.\nSupport seating arrangements, workstation allocation, new-joiner readiness, and internal office movements.\nCoordinate meeting-room readiness and arrangements for internal meetings.\nProvide administrative support for employee engagement activities and office events.\n\n4. Visitor & Front-Office Coordination\nEnsure professional reception and visitor-management standards.\nCoordinate visitor access, meeting-room arrangements, refreshments, and other requirements.\nSupport arrangements for VIP and senior-management visits.\n\n5. Housekeeping, Pantry & Hygiene\nMonitor housekeeping schedules, cleaning standards, and consumable availability.\nEnsure pantry operations meet expected hygiene and service standards.\nMonitor washroom cleanliness, hygiene supplies, and odor-control requirements.\nMaintain appropriate stock levels of housekeeping, pantry, and office consumables.\n\n6. Safety & Compliance\nSupport compliance with workplace safety and security requirements.\nReport unsafe conditions, incidents, or facility risks promptly.\nMaintain relevant administration, vendor, maintenance, and safety documentation.\nSupport emergency preparedness activities and periodic safety checks.\n\n7. Procurement & Inventory\nCoordinate requirements for office supplies, consumables, furniture, and administrative services.\nObtain quotations and support vendor/commercial comparisons as required.\nMaintain records of administrative assets, inventory, and consumable stock.\nMonitor consumption to minimize unnecessary expenditure and wastage.\n\n8. MIS & Reporting\nMaintain daily/weekly/monthly administrative trackers.\nTrack open service requests, pending maintenance activities, vendor issues, and target closure dates.\nPrepare periodic MIS and status reports for management.\nMaintain documentation including contracts, invoices, quotations, service reports, checklists, and supporting records.","description_format":"text","description_chars":3462,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-27T09:49:58Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":25,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":6861,"is_top_pay":false},"html_url":"https://alion.io/job/group-bayport-sr-executive-administration","json_url":"https://alion.io/job/group-bayport-sr-executive-administration.json","meta":{"generated_at":"2026-10-29T08:45:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13239,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3808936},"rest":"https://alion.io/mcp/rest/get_company?id=3808936"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgroup-bayport-sr-executive-administration"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgroup-bayport-sr-executive-administration"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgroup-bayport-sr-executive-administration"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/group-bayport-sr-executive-administration\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgroup-bayport-sr-executive-administration"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3325530}},{"tool":"search_jobs","arguments":{"company":"groupbayport.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3325530},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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