Sr. Executive - Material Planning

Senior Executive - Material Planning

Group Bayport | Supply Chain Management | Gandhinagar, Gujarat

About Group Bayport

Group Bayport is a rapidly growing global e-Commerce B2B2C, B2B and B2C organisation that has re-defined the business of delivering high-quality custom products through a unique blend of innovative digital technologies, robust manufacturing capabilities, and a global supply chain. An industry leader in print technology, Group Bayport operates in the United States, Canada, Australia, New Zealand, the UK, and India through its family of brands - Banner Buzz, Covers & All, Vivyx Printing, Circle One, Giant Media and Neon Earth.

From full suites of trade show and small business marketing solutions to sophisticated outdoor living covers, signages and shades, to eclectic personal accents and home decor, we help our customers, clients and partners make a personalised statement through customisation.

While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1,450+ people. We are seeking exceptional talent across the board to join us in our exciting growth journey.

Learn more: https://groupbayport.com/about-us/

LinkedIn: https://www.linkedin.com/company/groupbayport/

About the Role

We are looking for a meticulous and initiative-taking Senior Executive - Material Planning to plan all general inventory items and domestically sourced materials across our Gandhinagar manufacturing operations.

The role keeps production supplied - planning requirements against the production schedule, raising purchase requisitions, following them through with the Domestic Procurement team, and holding inventory at the right level. It suits someone who is methodical, follows things to closure, and would rather prevent a shortage than report one.

Position details

Designation: Senior Executive - Material Planning

Function: Supply Chain Management - Centralised Material Planning

Reporting to: Deputy General Manager - Supply Chain Planning

Location: Gandhinagar, Gujarat

Experience: 2 - 5 years

Key Responsibilities

Planning and requirement generation

• Plan and monitor material requirements for all general inventory items across manufacturing operations.
• Generate material requirement plans from production schedules, forecasts, and consumption patterns.
• Raise purchase requisitions on time and with accurate quantities and dates.
• Maintain planning data in the ERP - reorder levels, safety stock, lead times, and material master records.

Follow-through and availability

• Coordinate with the Domestic Procurement team to ensure requirements convert into timely purchase orders.
• Track open purchase orders and supplier lead times and follow up proactively to avoid production delays.
• Review daily material availability against the production plan and highlight potential risks early.
• Support new product launches by planning and securing required materials in time.

Inventory control

• Monitor inventory levels and maintain optimum stock to prevent both shortages and excess.
• Analyse material consumption trends and recommend inventory optimisation actions.
• Monitor slow-moving, non-moving, and obsolete inventory and recommend corrective action.
• Support cycle counts and inventory accuracy improvement with Stores.

Coordination and reporting

• Work closely with Production Planning, Procurement, Warehouse, Quality and Stores for seamless material flow.
• Prepare daily, weekly, and monthly reports on inventory status, shortages, purchase follow-ups, and planning performance.
• Ensure adherence to company inventory policies and planning processes.

Scope boundary

This role plans requirements and follows them through to delivery. Supplier selection, negotiation, and purchase order placement sit with the Domestic Procurement team. The planner is accountable for raising the right requirement at the right time and for escalating delays early.

What success looks like in the first 90 days?

• All general inventory items under an active, maintained plan.
• Open purchase requisitions and orders tracked daily, with delays escalated before they affect production.
• ERP planning parameters cleaned up and accurate for the assigned material groups.
• A working daily shortage report that production and procurement both rely on.

Key Performance Indicators

• Material availability for production (%)
• Stock-out incidents.
• Inventory turns and inventory record accuracy.
• Purchase requisitions raised on or before the planned date
• Open purchase order follow-up adherence
• Reduction in excess and obsolete inventory
• Planning accuracy - requirement plan against actual consumption
• Production schedule adherence attributable to material availability

Qualifications

• Bachelor’s degree in engineering, Supply Chain, Operations, Commerce, or a related field.
• A diploma or certification in Supply Chain or Inventory Management will be an advantage.

Experience

• 2 to 5 years in material planning, inventory management, or production planning.
• Experience coordinating with domestic suppliers and an internal procurement team.
• Manufacturing background preferred - signage, printing, textiles, packaging or similar.
• Exposure to a high-SKU or made-to-order environment is an advantage.

Technical Skills

• Good working understanding of Material Requirement Planning (MRP).
• Experience with an ERP system - SAP, Oracle, Microsoft Dynamics or equivalent.
• Strong Microsoft Excel - pivot tables, lookup functions, and reporting.
• Ability to analyse material consumption and demand trends.

Competencies

• Methodical, organised, and strong on follow-through.
• Analytical, with genuine diligence.
• Effective communication and coordination skills across departments.
• Able to prioritise multiple tasks in a fast-paced manufacturing environment.
• Takes ownership and closes items rather than passing them on.

Preferred Industry Experience

• Signage manufacturing
• Digital and large format printing
• Textile manufacturing
• Packaging
• Industrial or custom manufacturing