{"id":2625909,"url":"https://alion.io/job/group-pmx-document-control-specialist","title":"Document Control Specialist","company":{"id":673645,"name":"Group PMX","domain":"grouppmx.com","url":"https://alion.io/company/grouppmx","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":105000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T13:22:12Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T05:44:21Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field. \nDocument Control Specialist\nLocation: New York, NY (Onsite)\nSalary: $105,000-$120,000\nOverview\nWe are seeking an experienced Document Control Specialist to support a large-scale construction program by managing project documentation, records, and electronic document management systems. This role will be responsible for maintaining document accuracy and integrity, supporting SharePoint and PMIS platforms, and ensuring compliance with established document control standards and procedures.\nKey Responsibilities\nManage and maintain project documents, including correspondence, submittals, RFIs, and project records\nEnsure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms\nSupport document management processes, workflows, and record retention requirements\nProvide SharePoint and PMIS training and user support to project team members\nPerform user onboarding and offboarding for document management systems\nMaintain electronic project files and ensure compliance with document control standards\nCoordinate document activities with project teams, clients, consultants, and contractors\nCreate and update procedures, distribution lists, guidelines, and related documentation\nGenerate reports and assist with tracking project documentation and workflows\nProvide administrative support as needed\n\nQualifications\nBachelor's degree preferred\n6+ years of experience in document control, project administration, project controls, or records management\nExperience supporting engineering, construction, or capital projects environments\nStrong experience with SharePoint and electronic document management systems\nExperience working with PMIS platforms and document control databases\nProficiency in Microsoft Office Suite\nStrong organizational skills with exceptional attention to detail\nExcellent written and verbal communication skills\nAbility to manage multiple priorities and work independently in a fast-paced environment\nPreferred Qualifications\nExperience developing document control procedures, workflows, and training materials\nKnowledge of project records management requirements across the project lifecycle\nExperience supporting large-scale infrastructure, transportation, or construction programs\nOne Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a \"project-first thinking culture.\" We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success. \nWith a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.\nGroup PMX is a certified MBE, DBE, SBE, and LBE firm. \nGroup PMX is a proud Equal Opportunity Employer","description_format":"text","description_chars":4083,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Higher Education","Construction"],"lifecycle":[{"event":"open","at":"2026-10-15T15:00:45Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":4,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":46,"reasons":["conf:0","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":false},"html_url":"https://alion.io/job/group-pmx-document-control-specialist","json_url":"https://alion.io/job/group-pmx-document-control-specialist.json","meta":{"generated_at":"2026-10-16T10:01:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8365,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673645},"rest":"https://alion.io/mcp/rest/get_company?id=673645"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgroup-pmx-document-control-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgroup-pmx-document-control-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgroup-pmx-document-control-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/group-pmx-document-control-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgroup-pmx-document-control-specialist"}]}