{"id":1529688,"url":"https://alion.io/job/grtc-assistant-facilities-manager-building-sys","title":"Assistant Facilities Manager - Building Sys","company":{"id":2004101,"name":"GRTC","domain":"ridegrtc.com","url":"https://alion.io/company/ridegrtc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Richmond, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":72000,"currency":"USD","period":"year","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-28T14:27:00Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-01T02:54:55Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":34},"description":"Join a Mission That Moves Richmond\nGRTC is deeply connected to the communities we serve, offering opportunities to shape the future of public transit through innovative service designs, major capital projects, and a growing regional network. Every day, our work powers more than 30,000 transit trips and supports mobility for people across the region. With new routes, expanded connections, and a second bus rapid transit line under development to complement the Pulse, our ITDP Bronze Medal-winning flagship system, GRTC continues to play a central role in regional mobility. Joining GRTC means being part of a mission-driven team with the chance to make a lasting impact on how people move and connect.\nSUMMARY\nThe Assistant Facility Manager supports the Facility Manager in the day-to-day management, operation, maintenance, safety, and appearance of GRTC’s internal facilities. This role serves as the primary liaison for the janitorial services contract, ensuring service levels, cleanliness standards, and contractor performance meet GRTC’s expectations. In addition, the Assistant Facility Manager assists with all internal facility-related activities, including maintenance coordination, vendor management, space planning, safety compliance, building services, and employee facility support.\nThe ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities while maintaining a safe, clean, and efficient work environment.\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nJanitorial Contract Management\nServe as the primary point of contact for the contracted janitorial services provider.\nMonitor contractor performance to ensure compliance with contract requirements, service-level agreements, and company standards.\nConduct routine facility inspections and quality audits to assess cleanliness and service effectiveness.\nTrack, document, and resolve janitorial service issues and employee concerns.\nCoordinate special cleaning requests, project work, and emergency cleaning needs.\nReview contractor invoices and verify services performed before approval.\nParticipate in contract renewals, scope reviews, and vendor performance evaluations.\nMaintain records of inspections, corrective actions, and contractor communications.\nFacility Operations Support\nAssist the Facility Manager in overseeing daily facility operations and building services.\nCoordinate routine, preventive, and corrective maintenance activities.\nRespond to facility service requests and ensure timely resolution.\nSupport management of HVAC, electrical, plumbing, life-safety, and general building systems through internal teams and external vendors.\nConduct routine facility inspections to identify operational issues and maintenance needs.\nAssist with managing facility budgets, purchase orders, and expense tracking.\nCoordinate facility projects, repairs, renovations, and office moves.\nMaintain facility documentation, drawings, service records, and operating procedures.\nVendor and Contractor Management\nCoordinate activities of maintenance, landscaping, pest control, security, and other facility service providers.\nEnsure vendors comply with company policies, safety requirements, and insurance requirements.\nMonitor contractor performance and maintain positive working relationships.\nAssist with vendor sourcing, bid collection, and contract administration.\nSafety and Compliance\nSupport facility safety programs and regulatory compliance initiatives.\nParticipate in workplace inspections, safety audits, and risk assessments.\nAssist with emergency preparedness planning and response activities.\nEnsure facility operations comply with applicable health, safety, environmental, and building regulations.\nSupport incident investigations and corrective action implementation.\nOccupant Services and Workplace Support\nProvide responsive customer service to employees regarding facility-related concerns.\nCoordinate conference room setups, furniture requests, and workplace accommodations.\nAssist with space planning and occupancy tracking.\nSupport employee events and special facility-related activities as needed.\nPromote a safe, comfortable, and productive workplace environment.\nOTHER DUTIES AS ASSIGNED:\nIn accordance with our mission statement, additional duties and / or tasks may be assigned to continue seamless service for the agency.\nQUALIFICATIONS:\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEducation / Experiences / Certifications:\nEducation\nAssociate's degree in Facilities Management, Business Administration, Engineering, Building Operations, or related field preferred.\nEquivalent combination of education and relevant experience may be considered.\nExperience\n3-5 years of experience in facilities management, building operations, property management, or a related field.\nExperience managing service contracts and vendor relationships required.\nExperience overseeing janitorial services or custodial operations strongly preferred.\nExperience working in commercial office, manufacturing, healthcare, or corporate facility environments preferred.\nKnowledge / Skills / Abilities:\nKnowledge of facility operations, maintenance practices, and building systems.\nStrong vendor and contractor management skills.\nAbility to inspect facilities and identify operational, maintenance, and cleanliness issues.\nExcellent organizational and project coordination abilities.\nStrong written and verbal communication skills.\nProficiency with Microsoft Office and facility management software systems.\nAbility to prioritize multiple projects and deadlines.\nStrong customer service and problem-solving skills.\nPHYSICAL DEMANDS:\nThe physical demands described here are representative of those required to successfully perform the functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\nAbility to walk facilities and perform regular inspections.\nAbility to lift up to 25 pounds occasionally.\nAbility to access various areas of the facility, including mechanical and service spaces.\nAbility to respond to facility emergencies outside normal business hours when required.","description_format":"text","description_chars":6430,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology","Transportation & Logistics","Public Transport"],"lifecycle":[{"event":"open","at":"2026-09-30T15:54:30Z"}],"liveness":{"score":24,"band":"cold","label":"Long shot","p_open":1,"p_active":0.525,"p_room":0.45,"age_days":33,"expected_fill_days":18,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":false},"html_url":"https://alion.io/job/grtc-assistant-facilities-manager-building-sys","json_url":"https://alion.io/job/grtc-assistant-facilities-manager-building-sys.json","meta":{"generated_at":"2026-10-01T17:54:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":132,"day_limit":5000,"remaining_today":4868,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}