{"id":1899915,"url":"https://alion.io/job/grundfos-executive-assistant","title":"Executive assistant","company":{"id":96252,"name":"Grundfos","domain":"grundfos.com","url":"https://alion.io/company/grundfos-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":100,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":20},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-10-05T10:26:25Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-09T08:56:19Z","board_verified":false,"closed_at":"2026-10-09T08:56:19Z","days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"Are you a proactive organizer who thrives on enabling leaders to focus on what matters most? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.\nAs our new Executive Assistant, you'll provide executive and team support that creates structure, drives coordination, and ensures seamless day-to-day operations for our Head of Strategy & Transformation and leadership team. You'll be part of a diverse, supportive, and inclusive culture that puts people first by fostering growth, well-being, and a sense of belonging.\nWhat you will be doing\nAs a key part of CBS TMO, you'll create impact by acting as a trusted partner to Louise Hansen and the Leadership Team. You thrive on providing high-quality executive and administrative support, anticipating needs, maintaining momentum, and ensuring that both leaders and teams stay organized, aligned, and effective.\nBeyond providing executive support, you'll play an important role as a culture ambassador for the leadership team, helping foster an engaging, inclusive, and connected work environment. Acting as a go-to person across the organization, you'll support collaboration, communication, and the everyday activities that bring our values to life.\nYour main responsibilities include:\nManage executive calendars, priorities, and meeting planning to ensure effective use of leadership time\nCoordinate travel, logistics, and practical arrangements for leaders and team activities\nPrepare presentations, meeting materials, and background information to support decision-making\nFollow up proactively on actions and commitments to ensure progress and accountability\nCoordinate leadership team meetings, workshops, offsites, and events from planning through execution\nMaintain annual calendars, governance routines, and operational processes that keep the team organized.\nWhat makes you a great fit\nAbove all, you're a highly organized, proactive with strong coordination skills, a talent for anticipating needs, and the ability to bring order to complexity in a fast-paced environment.\nWe imagine that you have:\n7-10 years of experience in executive support, administration, or business support roles\nBachelor's or Associate's degree, or equivalent professional experience\nProven ability to manage complex calendars, travel logistics, and meeting coordination at senior leadership level\nStrong stakeholder management and communication skills with the ability to work across teams and levels\nDemonstrated ability to build strong relationships, foster engagement, and create positive experiences across diverse stakeholder groups\nIt's a plus if you also have:\nExperience supporting senior leadership teams in a global or matrixed organization\nProficiency with collaboration tools such as Microsoft 365, SharePoint, and Teams\nExperience driving governance routines and operational process improvements\nWhy you'll love working here\nDay to day, you can look forward to:\nA working environment built around your needs, with flexible hours, home working opportunities, and parental support\nAnnual bonuses, health insurance, and a strong focus on well-being activities\nThree days' additional paid leave for volunteering\nOn-demand training and structured development programmes to support your growth\nValuing our differences helps us see possibilities where others can't. We welcome and encourage applications from all abilities, experiences, and backgrounds. As part of our commitment to a safe and compliant hiring process, final candidates may be required to undergo a background check, subject to applicable local laws and regulations.\nJoin Grundfos. Apply today!","description_format":"text","description_chars":3646,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":["Annual bonuses","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Manufacturing","Industrial Machinery","Water Utilities"],"lifecycle":[{"event":"open","at":"2026-10-05T10:26:25Z"},{"event":"close","at":"2026-10-09T08:56:19Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/grundfos-executive-assistant","json_url":"https://alion.io/job/grundfos-executive-assistant.json","meta":{"generated_at":"2026-10-12T03:13:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4964,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":96252},"rest":"https://alion.io/mcp/rest/get_company?id=96252"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgrundfos-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgrundfos-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgrundfos-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/grundfos-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgrundfos-executive-assistant"}]}