Executive Assistant

Position Overview

GTI is seeking an experienced, highly professional Executive Assistant to provide dedicated support to the Chief Operating Officer while also managing day-to-day office administration for the Executive Leadership Team & offices.

This is an elevated executive support role: the Executive Assistant manages the executive office’s administrative operations independently, handling a wide variety of situations, contacts, and requests with sound judgment and strict discretion (including communication with senior internal and external contacts) while keeping the COO and ELT focused on and available for the highest priorities.

The primary emphasis of this role is executive support: calendar management, travel, meeting logistics, correspondence, and follow-through on executive commitments. The secondary emphasis is office administration: maintaining an organized, well-run, and welcoming office environment within a busy & growing work environment.

Key Responsibilities

• Manage the COO’s calendar end to end: scheduling, prioritizing, resolving conflicts, and protecting time for critical business priorities

• Coordinate domestic and international travel for ELT, including flights, lodging, ground transportation, and detailed itineraries; prepare and submit expense reports

• Plan and execute logistics for executive and leadership meetings: agendas, materials, room setup, catering, and technology

• Track commitments and action items from executive meetings and coordinate follow-through with the appropriate team members

• Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data

• Screen, prioritize, and route incoming requests, correspondence, and inquiries, using judgment on what requires the executive’s attention and what can be handled directly or redirected

• Interact with high-level internal and external contacts with professionalism, tact, and discretion

• In the executive’s absence, ensure requests for action or information are relayed promptly to the appropriate staff member

• Prepare, format, and proof correspondence, reports, and presentations for executive review

• Handle sensitive business and personnel information with strict confidentiality at all times

Required Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• 5+ years of executive assistant experience, including direct support of C-suite or senior executives

• Advanced calendar management skills in Microsoft Outlook; strong proficiency across Microsoft Office (Word, Excel, PowerPoint, Teams)

• Demonstrated experience coordinating complex travel and managing expense reporting

• Exceptional judgment, discretion, and ability to maintain confidentiality on executive-level matters

• Strong written and verbal communication skills, with the polish to interact credibly with senior leaders and external partners

• Proven ability to anticipate needs, manage conflicting priorities, and work independently in a fast-paced environment

• High attention to detail, organization, and professionalism

Preferred Qualifications

• Experience in a manufacturing or industrial environment

• Experience supporting multiple executives simultaneously

• Experience with office administration or facilities coordination

• Familiarity with video conferencing and meeting technology (Teams, Zoom)

Benefits & Perks

GTI Fabrication offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

• Medical, dental, and vision insurance
• 401(k) with company match (where applicable)
• Paid Time Off (PTO) and paid holidays
• Sick time in accordance with state and local requirements
• Company-paid life insurance and disability coverage
• Career advancement opportunities within a rapidly growing organization
• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
• Collaborative, fast-paced environment with strong operational and engineering leadership
• Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.