{"id":3273351,"url":"https://alion.io/job/gti-fabrication-executive-assistant","title":"Executive Assistant","company":{"id":4433575,"name":"GTI Fabrication","domain":"gtifabrication.com","url":"https://alion.io/company/gti-fabrication","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":18,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":70,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tempe, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":99000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-20T23:39:37Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-28T07:40:53Z","board_verified":true,"closed_at":null,"days_open":68,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":68},"description":"Position Overview\nGTI is seeking an experienced, highly professional Executive Assistant to provide dedicated support to the Chief Operating Officer while also managing day-to-day office administration for the Executive Leadership Team & offices.\nThis is an elevated executive support role: the Executive Assistant manages the executive office’s administrative operations independently, handling a wide variety of situations, contacts, and requests with sound judgment and strict discretion (including communication with senior internal and external contacts) while keeping the COO and ELT focused on and available for the highest priorities.\nThe primary emphasis of this role is executive support: calendar management, travel, meeting logistics, correspondence, and follow-through on executive commitments. The secondary emphasis is office administration: maintaining an organized, well-run, and welcoming office environment within a busy & growing work environment.\nKey Responsibilities\nManage the COO’s calendar end to end: scheduling, prioritizing, resolving conflicts, and protecting time for critical business priorities\n\nCoordinate domestic and international travel for ELT, including flights, lodging, ground transportation, and detailed itineraries; prepare and submit expense reports\n\nPlan and execute logistics for executive and leadership meetings: agendas, materials, room setup, catering, and technology\n\nTrack commitments and action items from executive meetings and coordinate follow-through with the appropriate team members\n\nCoordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data\n\nScreen, prioritize, and route incoming requests, correspondence, and inquiries, using judgment on what requires the executive’s attention and what can be handled directly or redirected\n\nInteract with high-level internal and external contacts with professionalism, tact, and discretion\n\nIn the executive’s absence, ensure requests for action or information are relayed promptly to the appropriate staff member\n\nPrepare, format, and proof correspondence, reports, and presentations for executive review\n\nHandle sensitive business and personnel information with strict confidentiality at all times\n\nRequired Qualifications\nHigh school diploma or equivalent required; Associate’s or Bachelor’s degree preferred\n\n5+ years of executive assistant experience, including direct support of C-suite or senior executives\n\nAdvanced calendar management skills in Microsoft Outlook; strong proficiency across Microsoft Office (Word, Excel, PowerPoint, Teams)\n\nDemonstrated experience coordinating complex travel and managing expense reporting\n\nExceptional judgment, discretion, and ability to maintain confidentiality on executive-level matters\n\nStrong written and verbal communication skills, with the polish to interact credibly with senior leaders and external partners\n\nProven ability to anticipate needs, manage conflicting priorities, and work independently in a fast-paced environment\n\nHigh attention to detail, organization, and professionalism\n\nPreferred Qualifications\nExperience in a manufacturing or industrial environment\n\nExperience supporting multiple executives simultaneously\n\nExperience with office administration or facilities coordination\n\nFamiliarity with video conferencing and meeting technology (Teams, Zoom)\n\nBenefits & Perks\nGTI Fabrication offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:\nMedical, dental, and vision insurance\n401(k) with company match (where applicable)\nPaid Time Off (PTO) and paid holidays\nSick time in accordance with state and local requirements\nCompany-paid life insurance and disability coverage\nCareer advancement opportunities within a rapidly growing organization\nExposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects\nCollaborative, fast-paced environment with strong operational and engineering leadership\nEmployee-focused culture centered on safety, quality, accountability, and continuous improvement\nBenefits eligibility and offerings may vary based on position, location, and employment classification.","description_format":"text","description_chars":4347,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false}]},"benefits":["Growth opportunities","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Energy Storage","Metal Fabrication"],"lifecycle":[{"event":"open","at":"2026-10-26T12:51:18Z"}],"visa":[],"liveness":{"score":48,"band":"ok","label":"Likely open","p_open":1,"p_active":0.793,"p_room":0.6,"age_days":68,"expected_fill_days":70,"reasons":["conf:3","win:late","crowd:"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/gti-fabrication-executive-assistant","json_url":"https://alion.io/job/gti-fabrication-executive-assistant.json","meta":{"generated_at":"2026-10-28T11:19:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14743,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4433575},"rest":"https://alion.io/mcp/rest/get_company?id=4433575"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgti-fabrication-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgti-fabrication-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgti-fabrication-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gti-fabrication-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgti-fabrication-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3273351}},{"tool":"search_jobs","arguments":{"company":"gtifabrication.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3273351},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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